Legal Assistant, Deputy General Counsel – Litigation and Employment

Creative Artists Agency; Los Angeles (CA); Hybrid; USD 150,000 - 200,000; Full time

Job summary

An established industry player is seeking a detail-oriented Assistant for the Deputy General Counsel. This hybrid role in Los Angeles requires exceptional organizational skills and the ability to manage a high-volume calendar. The ideal candidate will thrive in a fast-paced environment, demonstrating flexibility and good judgment while handling sensitive information. Join a dynamic team where your contributions will support the legal department's efficiency and effectiveness, making a significant impact on the organization’s operations and culture.

Qualifications

• 5+ years of relevant administrative assistant experience.
• Strong organizational and communication skills required.
• Ability to navigate ambiguity and handle sensitive information.

Responsibilities

• Maintain high-volume, dynamic calendar for a busy legal executive.
• Manage executive’s schedule and anticipate needs proactively.
• Assist with organizing legal department meetings and e-filing.

Skills

Microsoft Outlook

Microsoft PowerPoint

Microsoft Word

Microsoft Excel

Adobe Pro

Organizational Skills

Communication Skills

Project Management

Attention to Detail

Problem-Solving

Education

BA/BS from an accredited 4-year University

Tools

Document Databases

Job description

Job Description

Who We Are

Creative Artists Agency (CAA) is the leading entertainment and sports agency, with global expertise in filmed and live entertainment, digital media, publishing, sponsorship sales and endorsements, media finance, consumer investing, fashion, trademark licensing, and philanthropy. Distinguished by its culture of collaboration and exceptional client service, CAA’s diverse workforce identifies, innovates, and amplifies opportunities for the people and organizations that shape culture and inspire the world. The trailblazer of the agency business, CAA was the first to build a sports business, create an investment bank, launch a venture fund, found technology start-up companies, establish a philanthropic arm, build a business in China, and form a brand marketing services division, among other innovations. Named Most Valuable Sports Agency by Forbes for eight consecutive years, CAA represents more than 2,000 of the world’s top athletes in football, baseball, basketball, hockey, soccer, in addition to coaches, on-air broadcasters, and sports personalities and works in the areas of broadcast rights, corporate marketing initiatives, social impact, and sports properties for sales and sponsorship opportunities. Founded in 1975, CAA is headquartered in Los Angeles, and has offices in New York, Nashville, Memphis, Chicago, Miami, London, Munich, Geneva, Stockholm, Shanghai, and Beijing, among other locations globally.

The Role

Assistant sought for the Deputy General Counsel – Litigation and Employment. The Assistant should be detail oriented, be exceptionally organized, and be able to manage heavy calendar and phones for a busy legal executive. The candidate must be comfortable working with individuals in a variety of roles both within and outside of the agency; and be able to understand the collaborative workflow relationships for the Office of the Chief Legal Officer (OCLO) and the agency at large. This hybrid role requires onsite presence in our Los Angeles office Monday – Thursday.

Primary Responsibilities

• Maintain high-volume, dynamic and demanding calendar.

• Manage executive’s schedule in order to create efficiency and balance in daily/weekly/monthly meetings;

• Demonstrate good judgment and flexibility in order to meet shifting priorities, while keeping in mind practical realities;

• Communicate with internal and external stakeholders’ requests for time;

• Anticipate needs, problem-solve for challenges, and manage emerging issues in a proactive manner.

• Provide in office coordination for large meetings, lunches and team meetings.

• Maintain high-volume, dynamic and time-sensitive phone sheet.

• Complete monthly expense reports, in conformity with Company policy.

• Coordinate travel and logistics, from time to time

• Perform other administrative or organizational tasks

• Prepare daily “to do” lists and use systems or technology in order to facilitate organization of tasks

• Proactively follow up on assigned tasks

• Assist in organizing legal department meetings (e.g., helping to schedule guests, as needed)

• Interact with external service providers, as needed

• Assist with redlining documents, as needed

• Arrange for e-signatures on documents, as needed

• E-file legal documents, as needed

Qualifications

• 5+ years of relevant administrative assistant experience

• Expert in Microsoft Outlook, PowerPoint, Word, Excel, Adobe Pro and Internet

• Must possess strong organizational and communication skills

• Be able to effectively navigate ambiguity

• Must have exceptional attention to detail

• Must have the ability to meet deadlines and able to juggle multiple tasks simultaneously, working with a sense of urgency

• Strong follow-up and project management skills

• Able to work in a fast-paced, collaborative and team-oriented environment

• Must be resourceful and possess good judgment

• Ability to properly and discreetly handle sensitive and confidential information

Preferred

• BA/BS from an accredited 4-year University or College

• Prior experience in a client-service environment is a plus, but not required

• Familiarity with document databases is a plus, but not required

Location

This role will require 5 days on-site in our Los Angeles, CA office.

Compensation

The base hourly rate for this position is in the range of $34 - $40. This position also is eligible for benefits and discretionary bonus. Ultimately, the salary may vary based upon, but not limited to, relevant experience, time in role, business sector, and geographic location, among other criteria. Please talk with a CAA Recruiter to learn more.

Please provide complete and legible information. An incomplete application may affect your consideration for employment.

Creative Artists Agency, LLC (the “Company”) is committed to a policy of Equal Employment Opportunity and will not discriminate on the basis of race (inclusive of traits historically associated with race, including hair texture and protective hairstyles), color, religion, creed, gender or sex (including pregnancy, childbirth, breastfeeding or related medical conditions), national origin, ancestry, age, physical disability, mental disability, medical condition, genetic information, family and medical care leave status, military or veteran status, marital status, family status, sexual orientation, gender identity, gender expression, political affiliation, an employee’s or their dependent’s reproductive health decision making (e.g., the decision to use or access a particular drug, device or medical service), or any other characteristic protected by applicable law. The Company also complies with the Americans with Disabilities Act and applicable state and local laws with regard to providing reasonable accommodation for qualified individuals with disabilities. CAA does not accept unsolicited resumes from third-party recruiters unless they were contractually engaged by CAA to provide candidates for a specified opening. Any such employment agency, person or entity that submits an unsolicited resume does so with the acknowledgement and agreement that CAA will have the right to hire that applicant at its discretion without any fee owed to the submitting employment agency, person or entity.