Legal Assistant (County Attorney)

Children's Board; Tampa, Northern (FL, KY); Hybrid; USD 27,000 - 48,000; Full time

Job summary

Children's Board seeks a legal office assistant to perform varied secretarial and administrative duties in support of a countywide agency's legal staff. The role requires an Associate's Degree and 2+ years of legal assistant experience, or an equivalent background.

Strong confidentiality, typing, and organizational skills are essential. The position emphasizes accuracy, professional integrity, and the ability to work with diverse teams across departments.

Qualifications

• Associate's Degree from an accredited college or university; two+ years experience as an Assistant in the legal field.
• Equivalent combination of education, training and experience to provide job-related competencies.

Responsibilities

• Prepares and types legal pleadings including complaints, affidavits, notices of hearing, motions, orders, stipulations and discovery documents for filing in court.
• Composes, edits and types correspondence.
• Coordinates the distribution of incoming and outgoing mail.
• Schedules court hearings, depositions, mediation conferences and other meetings to ensure timely disposition of cases.
• Coordinates arrangements and agenda for various commission and board meetings and conferences; assembles materials, compiles agenda and attends meetings.
• Acts as liaison with witnesses and prepares subpoenas for depositions and trial.
• Obtains information and prepares responses to discovery requests, such as interrogatories, and requests for the production of documents.
• Maintains files and tracks deadlines for discovery and responses to pleadings.
• Files complaints and other pleadings with the appropriate court and/or judge.
• Maintains activity reports and submits appropriate documentation to specific units.
• Responds to inquiries from the public, government agencies and the news media to provide general or detailed information, as appropriate.
• Performs a variety of secretarial activities including transcribing dictation, maintaining supervisor's appointment calendar, and establishing and ensuring the maintenance of a comprehensive, central filing system.
• Maintains the confidentiality of records and reports pertaining to the work of the division or department.
• May be cross-trained in basic legal assistance and/or legal research under the supervision of an attorney.
• Performs business-related activities and functions regarding legal office administrative practices and procedures.
• Performs other related duties as required.

Skills

Customer Commitment

Professionalism & Integrity

Organizational Excellence

Teamwork

Education

Associate's Degree

Job description

Salary: $19.58 - $35.03

JOB OVERVIEW

Performsavarietyofsecretarialandadministrativefunctionsin supportofalegalstaffofacountywideagency.

MINIMUMQUALIFICATIONS

AnAssociate'sDegreefromanaccreditedcollegeoruniversity;and twoormoreyearsofexperienceasanAssistant in the legal field.

Or

anyequivalentcombinationofeducation,trainingandexperiencethatwouldreasonablybeexpectedtoprovidethejob-related competenciesnotedbelow.

CORECOMPETENCIES

• CustomerCommitment-Proactivelyseekstounderstandtheneedsofourcustomersandprovidethehigheststandardsof service
• DedicationtoProfessionalismandIntegrity-Demonstratesandpromotesfair,honest,professionalandethicalbehaviors thatestablishestrustthroughouttheorganizationandwiththepublicweserve
• OrganizationalExcellence-Takesownershipforexcellencethroughone'spersonaleffectivenessanddedicationto thecontinuousimprovementofouroperations
• SuccessthroughTeamwork-Collaboratesandbuildspartnershipsthroughtrustandtheopenexchangeofdiverseideasandperspectivestoachieveorganizationalgoals

JOBSPECIFICCOMPETENCIES

• Experience in state and federal litigation preferred
• Knowledgeoflegalofficeadministrativepracticesandprocedures
• Knowledgeoflegalterminologyandcourtprocedures
• Knowledgeoftheoperationofwordprocessinganddataprocessingequipment
• WorkingknowledgeofEnglishgrammar,punctuationandspelling
• Abilities to e-file in state courts
• Abilityto workeffectivelywithothers
• Abilityto transcribedictation
• Abilityto type50wordsperminutewithnear100%accuracy
• Abilityto useacomputerandrelatedsoftware
• Abilityto handleconfidentialinformation
• Abilityto maintainworkrelatedrecordsandpreparereports
• Abilityto communicateeffectively,bothorallyand in writing
• Abilityto providebasiclegalassistanceand/orconductlegalresearchunderthesupervisionofanattorney

REPRESENTATIVEDUTIES

Note:Thefollowingdutiesareillustrativeandnotexhaustive.Theomissionof specificstatementsof dutiesdoesnotexcludethemfromthepositionifthe workissimilar,related,oralogicalassignmenttotheposition.

Dependingonassignedareaofresponsibility,incumbentsinthepositionmayperformsomeorallactivitiesdescribedbelow.

• Preparesandtypeslegalpleadingsincludingcomplaints,affidavits,noticesofhearing,motions,orders,stipulationsanddiscoverydocumentsforfilingin court.
• Composes,editsand typescorrespondence.
• Coordinatesthedistributionofincomingandoutgoingmail.
• Schedulescourthearings,depositions,mediationconferencesandothermeetingsto ensurethetimelydispositionofcases.
• Coordinatesarrangementsandagendaforvariouscommissionandboardmeetingsandconferences;assemblesmaterials,compilesagendaandattendsmeetings.
• Actsasliaisonwithwitnessesandpreparessubpoenasfordepositionsand trial.
• Obtainsinformationandpreparesresponsesto discoveryrequests,suchasinterrogatories,andrequestsfortheproductionof documents.
• Maintainsfilesandtracksdeadlinesfordiscoveryand responsesto pleadings.
• Filescomplaintsandotherpleadingswiththeappropriatecourtand/orjudge.
• Maintainsactivityreportsandsubmitsappropriatedocumentationtospecificunits.
• Respondsto inquiriesfromthepublic,governmentagenciesand thenewsmediatoprovidegeneralordetailedinformation,as appropriate.
• Performsavarietyofsecretarialactivitiesincludingtranscribingdictation,maintainingsupervisor'sappointmentcalendar, andestablishingandensuringthemaintenanceofacomprehensive,centralfilingsystem.
• Maintainstheconfidentialityof recordsandreportspertainingtotheworkofthedivisionordepartment.
• Mayberequiredtobecross-trainedin theperformanceofbasiclegalassistanceand/orlegalresearchunderthesupervision ofanattorney.
• Performsbusinessrelatedactivitiesandfunctionsregardinglegalofficeadministrativepracticesandprocedures.
• Performsotherrelateddutiesas required.