Legal Assistant 4 (LA4) DOH8651

Internal Revenue Service; Washington; Hybrid; USD 60,000 - 75,000; Full time

Job summary

Join a leading government agency as a Legal Assistant 4, where you'll oversee a team while ensuring the integrity of Washington's healthcare legal framework. This hybrid full-time position focuses on enhancing public health through effective legal management and collaboration with legal professionals. Your leadership will help protect and improve the health of Washington residents, making a significant impact in this essential role.

Benefits

Flexible work environment

Competitive benefits package

Public service impact

Qualifications

• Requires five years of legal experience with supervision.
• Two years supervising or leading legal staff is essential.
• Strong proficiency in Microsoft Office tools and Adobe.

Responsibilities

• Supervise a team of up to seven legal assistants.
• Provide complex legal support for attorneys.
• Oversee disciplinary document processing and management.

Skills

Collaborates

Customer Focus

Decision Quality

Values Differences

Resilience

Self-Awareness

Self-Development

Education

Five years of experience in a legal environment

Two years of supervising experience

Combination of six years of college and legal experience

Tools

Adobe Acrobat DC

Microsoft Word

Microsoft Outlook

Job description

Description

This is a hybrid full-time, permanent Legal Assistant 4 (LA4) position.

Salary listed above includes the 3% general wage increase, and job classification salary range increase effective July 1, 2025.

Lead the Charge in Legal Excellence! Are you a seasoned legal professional with a passion for leadership and patient safety? Do you thrive in a dynamic environment where your expertise ensures accountability and justice? If so, we need YOU to join our team!

At the Division of Health Quality Assurance (HSQA), we oversee Washington state’s healthcare delivery system, ensuring the highest standards of care. We support the agency and divisions mission by implementing the discipline procedures for health and health-related professionals and business as required under the Washington Uniform Disciplinary Act, RCW 18.130 (UDA).

What You Will Do:

As the Legal Assistant 4 (LA4),you’ll supervise a legal assistant team, supporting and directing up to seven legal assistant staff within the HSQA Office of Investigative and Legal Services (OILS) to ensure quality work product and that office protocols are followed. In addition, you’ll provide complex legal support for staff attorneys, case managers, and paralegals in disciplinary proceedings, applying your knowledge to uphold compliance and justice.

Your leadership and legal expertise will uphold the Department’s mission to protect and improve the health of Washington residents by ensuring the integrity and efficiency of disciplinary and professional services.

Key Responsibilities Include:

• Supervise, train, set expectations, mentor, and identify training needs of legal assistants.
• Assign, track, monitor workflow, and review work of legal assistants for quality assurance and ensure office protocols are being followed.
• Complete expectations and performance evaluations for the legal assistants.
• Assist the Legal Services Manager, Executive Director of Legal Services, Deputy Director, Director, and Operations Manager with personnel matters related to legal assistants.
• Serve as a member of the Office of Investigative and Legal Services management team and participate in recruitment and hiring processes.
• Process, format, and distribute disciplinary documents for official review
• Manage subpoenas, legal requests, and redact and/or review redacted documents for accuracy
• Schedule and coordinate settlement conferences and hearings
• Oversee data management within the division’s enforcement database

Why Join Us?

• Impactful Work: Contribute to public safety and health protection efforts.

• Collaborative Environment: Work alongside dedicated legal professionals in a fast-paced environment.
• Growth Opportunities: Hone your facilitation skills as you coordinate and communicate with legal staff, outside parties, and board and commission members.

• Work-Life Balance: Enjoy a flexible, hybrid work environment with support for a healthy work-life balance.

If you’re ready to take your legal career to the next level, apply today! Let’s shape the future of health and legal services together.

Location and Flexibility:Enjoy the flexibility of our hybrid work environment, where you can balance working from home and collaborating in the office. It is anticipated that you’ll be expected to report onsite at the DOH facility located in Tumwater, WA, to meet business and operational needs two (2) days per week.

Required Qualifications

You must meet ONE of the options provided and any additional criteria listed. Experience may have been gained through paid or unpaid activities. Please ensure any relevant experience defined below is outlined in your cover letter, resume, and/or applicant profile.

• Option 1: Five years of experience in a legal environment in support of an attorney, administrative law judge(s), review judge(s) or equivalent including at least two years of supervising, leading, mentoring, coaching, or training experience.

• Option 2: One year as a Legal Assistant 3.

• Option 3: A combination of six years of college education and/or relevant experience* including at least two years of supervising, leading, mentoring coaching or training experience.

*Relevant experience includesexperience ina legal or judicial setting, supervising legal support staff positions that assist attorney(s), judge(s) or equivalent and perform expert level legal support duties.

AND the following Competencies (Knowledge, Skills, Abilities, andBehaviors):

• Collaborates–Building partnerships and working collaboratively with others to meet shared objectives.

• Customer Focus–Building strong customer relationships and delivering customer-centric solutions.

• Decision Quality–Making good and timely decisions that keep the organization moving forward.

• Values Differences – Recognizing the value that different perspectives and cultures bring to an organization.

• Being Resilient – Rebounding from setbacks and adversity when facing difficult situations.

• Demonstrates Self-Awareness – Using a combination of feedback and reflection to gain productive insight into personal strengths and weaknesses.

• Self-Development – Actively seeking new ways to grow and be challenged using both formal and information development channels.

Preferred Qualifications:

• Two years recent experience in a legal environment in direct support of an attorney, administrative law judge(s), industrial insurance appeals judge(s), review judge(s), or equivalent.
• One-year experience with Adobe Acrobat DC.
• Intermediate user of Microsoft Word and Outlook. Able to create documents, edit, format, and move between programs.
• Ability to proofread legal documents using proper grammar and editing skills.
• Skilled at working with difficult customers and prioritizing tasks.
• Ability to be a positive team member and seek continuous improvement.
• Time management skills that ensure tasks are complete with quality and within established timelines.

Benefits and Lifestyle

We prioritize your work-life balance and offer one of the most competitive benefits packages nationwide, tailored to support your lifestyle. Discover more about "Why DOH" by visitingWork@Health.

We are the Washington State Department of Health (DOH)

At DOH, we safeguard public health in an ever-evolving world. Through collaboration with local health jurisdictions and state, federal, and private partners, our programs and services impact every Washingtonian and visitor daily. We're driven by Equity, Innovation, and Engagement, as outlined in ourTransformational Plan for the future of Washington health.

Conditions of Employment:

I am prepared, with or without accommodation, to do the following:

• Commit to a full-time 40-hour, 8am – 5pm workweek schedule.
• Communicate through applications such as MS Teams and MS Outlook, and by phone while working remotely.
• Adjust my work schedule occasionally to align with business needs, which may entail working evenings and weekends.
• Perform my job duties either remotely from home or in person, on a drop-in basis, at the designated DOH site location. In-person work at the Tumwater, WA DOH office is required approximately 2-3 times per week.
• Legally drive a vehicle or arrange alternative transportation for state business.
• Engage in emergency response exercises and high-priority assignments as assigned during emergency events.

APPLICATION DIRECTIONS:

To apply, click "Apply" and complete the application. Attach your resume and cover letter. In your Applicant Profile, include at least three professional references (including a supervisor, a peer, and someone you’ve supervised or led, if applicable). Please do not include private information such as social security number or year of birth.

Make sure to document your years of experience, skills and abilities as listed in the qualifications section of this job posting.

Attach onlythe following:

• Resume
• Cover letter
• 3 or more professional references, if not included in your applicant profile
• DD-214 (if applicable)

Veterans Preference: Applicants wishing to claim Veterans Preference must attach a copy of their DD-214 (Member 4 copy), NGB 22, or a signed verification of service letter from the United States Department of Veterans Affairs to their application. Please remove or cover any personally identifiable data such as social security numbers and birth year

Do notinclude or attach the following – these documents will not be reviewed:

• REMOVE personal photos – do not submit any documents containing personal photos.
• Transcripts (unless specifically requested in the Application Directions)
• Certifications or diplomas
• Projects or portfolios
• Letters of recommendation

Equity, Diversity, and Inclusion: We regard diversity as the foundation of our strength, recognizing that differing insights and abilities enable us to reflect the unique needs of the communities we serve.

DOH is an equal-opportunity employer. We prohibit discrimination based on race/ethnicity/color, creed, sex, pregnancy, age, religion, national origin, marital status, the presence or perception of a disability, veteran’s status, military status, genetic information, sexual orientation, gender expression, or gender identity.

Questions and Accommodations:If you have questions, need assistance with the application process, require an accommodation, or would like to request this posting in an alternative format, please contact Kristina [e-mail] and reference DOH8651.

Technical Support: Reach out to NEOGOV directly at 1-855-524-5627 for technical support and login issues.

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Supplemental Information

This recruitment may be used to fill positions of the same job classification across the agency. Once all the position(s) from the recruitment are filled, the candidate pool may be used to fill additional open positions for the next sixty (60) days.

Only applicants who follow the directions and complete the Application Process in full will have their responses reviewed for consideration.

Experience and education selected, listed, or detailed in the Supplemental Questions must be verifiable on the submitted applicant profile.