Legal Assistant 1, Labor & Personnel Division, Olympia

State of Washington; Olympia, Washington (WA, District of Columbia); On-site; USD 39,000 - 53,000; Full time

Job summary

An established industry player is seeking a dedicated Legal Assistant 1 to join their Agriculture and Health Division. This permanent full-time role in Olympia offers a collaborative environment where you'll provide essential clerical and limited legal support. You'll engage with clients, manage office operations, and assist attorneys in various tasks. With a competitive salary and an impressive benefits package, including medical, dental, and professional development opportunities, this position is perfect for those looking to advance their career in a supportive setting. If you're passionate about making a difference and thrive in a dynamic workplace, this is the opportunity for you.

Benefits

Medical/Dental/Vision Insurance

Vacation and Sick Leave

Paid Holidays

Flexible Schedules

Tuition Waiver

Wellness Program

Employee Assistance Program

Dependent Care Assistance

Qualifications

• Two years of clerical experience, including legal environment.
• High School diploma or equivalent required.

Responsibilities

• Provide clerical support to paralegals and attorneys.
• Screen clients and assist with inquiries.
• Manage office supplies and travel arrangements.

Skills

Clerical Skills

Legal Knowledge

Communication Skills

Organizational Skills

Education

High School Diploma

Legal Secretary Studies

Paralegal Studies

Tools

Case Manager System (CMS)

Travel and Expense Management System

Job description

Persons requiring reasonable accommodation in the application process or requiring information in an alternative format may contact the recruitment team [e-mail]. Those with a hearing impairment in need of accommodation are encouraged to contact the Washington Relay Service at 1-800-676-3777 orwww.washingtonrelay.com.

Position and Salary

The Attorney General’s Office is recruiting for a permanent full timeLegal Assistant 1 in the Agriculture and Health Division. This position is located in Olympia, Washington, and is represented by the Washington Federation of State Employees (WFSE).

Legal Assistant 1 (Range 38) salary range: $39,804 - $52,920
The base pay offered will take into account internal equity and may vary depending on the preferred candidate’s job-related knowledge, skills, and experience.

The following stipends may apply based on position requirements:

• Incumbents assigned to our Seattle office location receive an additional 5% King County Location Pay stipend.
• Incumbents assigned to a position designated as requiring dual language skills will receive a 5% Dual Language Requirement Pay stipend.

The AGO provides a workplace that is understanding of work-life balance and promotes advancement by offering a wide variety of professional development and growth opportunities.

Excellent benefits
Washington State offers one of the most competitive benefits packages in the nation, including Medical/Dental/Vision for employees & dependent(s); Vacation, Sick, and Other Leave; 11 Paid Holidays per year; Public Employees Retirement System (PERS) plans; and Life Insurance. Beyond these traditional benefits, we offer Dependent Care Assistance, Flexible Spending Accounts, Public Service Loan Forgiveness, Tuition Waiver, Deferred Compensation, Employee Recognition Leave, and more. With the goal of employee health and wellness, we also offer:

• Flexible schedules and part-time/hybrid telework options;
• A Wellness Program, an Infants in the Workplace Program, and the Employee Assistance Program, which provides counseling, webinar, and other cost-free support resources;
• Numerous employee-driven affinity groups to foster community and connection, including Bereavement, Elder Care, Parenting, POC, LGBTQ+, Veterans and more. The AGO is a place to belong and make a difference!

About the Labor and Personnel Division:

The Labor and personnel Division is comprised of 19 attorneys and 12 professional staff located in Tumwater and Spokane. The Labor and Personnel Division represents and advises all state agencies and most colleges and universities on labor and employment issues, including labor negotiations and arbitrations, anti-discrimination laws, wage laws, employee discipline, public disclosure laws, and state and federal family and medical leave laws. The division also handles civil litigation related to wage and hour law, and public disclosure.

Duties and Essential Functions of a Legal Assistant 1:

• This in-office position works in a collaborative environment to provide clerical support and limited legal support to LPD’s paralegals and Assistant Attorneys General (AAG). Additionally, this position serves as the immigration main point of contact for the professional staff in the division and works closely with the Immigration AAG and Special Assistant Attorneys General (SAAG) hired to complete this work.
• Receive and screen clients and the public by phone and in person. Assist with answers to basic or routine questions and direct them to the appropriate resource.
• Maintain inventory of office supplies, and division's multi-function devices.
• Make and confirm travel arrangements pursuant to OFM travel regulations, including processing travel vouchers through the Travel and Expense Management System. Make vehicle reservations, and schedule and prepare conference rooms on request.
• Monitor division's electronic mailbox for both litigation and non-litigation documents for Critical Event (CE) processing by the CE Reader.
• Open new litigation and advice matters at the request of attorneys and paralegals, entering all basic case information into the Case Manager System (CMS) and Timekeeping.
• Upon receipt of a constituent correspondence (CCTN) from the Public Records Unit, maintain and draft routine CCTN letters for final review by the assigned CCTN AAG.
• Act as a first reviewer of briefing for proofing and formatting with guidance by the assigned Paralegal on the case. This requires basic knowledge of court rules, styles manual, Blue Book, and formatting guidelines. Once the first review is completed, the briefing is submitted to the assigned Paralegal on the case for a second review and filing.
• Provide backup services to paralegals and supervisor with various projects as needed or directed by supervisor, which could include photocopying, scanning, organizing, and assembling of legal documents, exhibits, and other materials for transmittal to attorneys, courts, and other legal staff.
• Perform delivery/messenger services as directed by paralegals and/or a supervisor, such as serving and filing legal documents and obtaining signatures in order to meet critical deadlines.

This recruitment announcement may be used to fill multiple open positions for the same classification, in addition to the position(s) listed in this announcement.

Qualifications:

Option 1: High School diploma or equivalent and two years of clerical experience including a minimum of one year of experience in a legal environment;

Option 2: Two years of legal office experience;

Option 3: A combination of three years of college education and/or relevant experience;

Option 4: A two year degree in Legal Secretary Studies, Paralegal studies or related field of study.

About the Washington State Office of the Attorney General

The Attorney General’s Office (AGO) touches the lives of every resident in this state. We serve more than 230 state agencies, boards, commissions, colleges and universities, as well as the Legislature and the Governor. The Office is comprised of nearly 700 attorneys and 800 professional staff, all working together to deliver the highest quality professional legal services to Washington state officials, agencies, and entities. This includes:

• Economic justice and consumer protections (safeguarding consumers, protecting youth, seniors, and other vulnerable populations)
• Social justice and civil rights (addressing discrimination, environmental protection, and veteran and military resources)
• Criminal justice and public safety (investigative and prosecutorial support, financial crimes)
• And much more!

Our agency also has national reach, representing the State of Washington before the Supreme Court, the Court of Appeals and trial courts in all cases that involve the state’s interest. If you want to make a difference, we may be the perfect fit for you! Learn more about the AGOhere.

Commitment to Diversity

Diversity is critical to the success of the mission of the AGO. This means recognizing, respecting, and appreciating all cultures and backgrounds-- and fostering the inclusion of differences between people. Appreciating, valuing and implementing principles of diversity permits AGO employees to achieve their fullest potential in an inclusive, respectful environment.

One recent measure of the AGO's commitment to diversity can be found in its nomination for Rainbow Alliance and Inclusion Network's"Outstanding Agency Award" in 2019. Our commitment to employee wellness is reflected in earning the 2024 Zo8 Washington Wellness Award.

APPLICATION INSTRUCTIONS:

In addition to completing the online application, applicants must attach the following documents to their profile in order to be considered for this position:

• A letter of interest, describing your specific qualifications for the position;
• A current resume detailing experience and education.

READ THE FOLLOWING INFORMATION COMPLETELY:

• Carefully review your application for accuracy, spelling and grammar before submitting.
• You may not reapply to this posting for 30 days.
• The initial screening of applications will be solely based on the contents and completeness of the “work experience” and “education” sections of your application in www.careers.wa.gov, completeness of the application material submitted, and responses to the supplemental questionnaire.
• A resume will not substitute for completing the “work experience” section of the application.
• All information may be verified and documentation may be required.

Equal Employment Opportunity and Accommodations Requests

Honoring diversity, equity and inclusion means that as an agency, and as individuals, we are committed to ensuring that all employees and volunteers enjoy a respectful, safe and supportive working environment. Only by fostering the inclusion of people from all backgrounds, cultures and attributes, can AGO employees and volunteers achieve their fullest potential and best advance the goals and mission of the AGO.

The AGO is an equal opportunity employer and does not discriminate on the basis of race, creed, color, national origin, sex, marital status, sexual orientation/gender identity, age, disability, honorably discharged veteran or military status, retaliation or the use of a trained dog guide or service animal by a person with a disability. Persons requiring reasonable accommodation in the application process or requiring information in an alternative format may contact the recruitment team [e-mail]. Those with a hearing impairment in need of accommodation are encouraged to contact the Washington Relay Service at 1-800-676-3777 or www.washingtonrelay.com.

For questions regarding this recruitment or assistance with the application process, please contact the recruitment team [e-mail].

If you are having technical difficulties creating, accessing or completing your application, please call NEOGOV toll-free at [phone] or [e-mail]

completing your application, please call NEOGOV toll-free at [phone] or [e-mail].