Legal Assistant

Don Shaw Law; Woodbridge (VA); On-site; USD 40,000 - 60,000; Full time

Job summary

Don Shaw Law is seeking a full-time Legal Assistant to provide essential administrative and client support across the firm. This in-person role supports attorneys, manages intake, and keeps matters organized and on track. The ideal candidate is detail-oriented, dependable, and effective in professional communication.

Office setup for the Arlington office and collaboration with Woodbridge staff are key parts of the role, with paid training and opportunity for growth based on experience.

Qualifications

• Experience in a law firm or office with high client interaction.
• Proactive, detail-oriented and reliable with strong organization.
• Probate experience is a plus but not required; training provided.

Responsibilities

• Provide client intake and scheduling support, and manage communications.
• Maintain organized digital files and document workflows.
• Prepare engagement letters, correspondence, and routine forms.
• Coordinate with notaries, financial advisors, and other third parties.
• Assist attorneys with meeting prep, follow-up tasks, and client deliverables.
• Support the launch and ongoing operations of the Arlington office.

Skills

Organizational skills

Time management

Professional communication

Discretion

Attention to detail

Client service

Tools

Outlook

Word

PDF editing

Cloud storage

Job description

Don Shaw Law is a boutique estate planning firm known for clear communication, exceptional client service, and a practical, human approach to planning. We are hiring a full-time Legal Assistant to provide essential administrative and client support across the firm.

This role is central to keeping our attorneys focused, our matters organized, and our clients cared for. If you’re detail-oriented, dependable, and take pride in keeping operations running smoothly, we want to talk to you.

What You’ll Do

Client Support & Intake

• Serve as a welcoming first point of contact for clients and prospective clients
• Manage calls, emails, scheduling, and consultation logistics
• Assist with client onboarding and internal task creation

Matter Management

• Maintain organized digital files and document workflows
• Track signature requirements, follow-ups, and matter deadlines
• Prepare engagement agreements, correspondence, and routine forms

Attorney Support

• Assist attorneys with meeting prep, follow-up tasks, and communication
• Coordinate with notaries, financial advisors, and other third parties
• Prepare pre-appointment packets, inventories, accountings, and other client deliverables

Office & Operational Support

• Support the launch and day-to-day operations of the new Arlington office
• Assist with ordering supplies, managing equipment, and basic office upkeep
• Collaborate closely with our Woodbridge staff to ensure consistent processes firm-wide

What We’re Looking For

• Strong organizational and time-management skills
• Clear, professional communication — written and verbal
• Ability to handle sensitive information with discretion
• Tech-comfortable: Outlook, Word, PDF editing, cloud storage
• Experience in a law firm or office with high client interaction preferred
• Probate experience is a plus but not required — we will train

Most importantly, you should be someone who takes ownership of your work and values being the person others can depend on.

Why You’ll Love Working Here

• A positive, supportive firm culture
• Clear processes, low drama, and attorneys who respect staff
• Opportunity for growth as the Arlington office scales
• Competitive compensation based on experience
• Paid training and a long-term home for the right person

Location

This is an in-person position.