Legal Assistant

Software Technology Inc; Tennessee; Hybrid; USD 27,552,000 - 41,328,000; Full time

Job summary

Software Technology Inc. seeks a Contract Legal Assistant to support the Tennessee Department of Environment and Conservation's Office of General Counsel.

The role combines in-office and remote work from the Nashville central office, handling enforcement orders, drafting letters, and coordinating service of process. Responsibilities include reviewing orders for accuracy, assisting with appeals, drafting final orders, preparing hearing notices, and supporting discovery, deposits, and hearings.

Qualifications

• Minimum High School graduate.
• Associate’s or Bachelor’s degree preferred; paralegal certificate preferred.
• Minimum five years of progressive administrative support experience required.
• Legal administrative experience preferred.

Responsibilities

• Review draft enforcement orders for factual accuracy and documentation, correct respondents and addresses.
• Prepare attorney cover letters for commissioner's orders and coordinate service of process.
• Assist with appeals, drafts of final orders, hearing notices, and motions.
• Assist with discovery responses, depositions, and hearings.
• Enforce final orders and manage communications with respondents or opposing counsel.
• Draft demand letters and file at General Sessions after affiant signature.
• Assist with collections of civil penalties and damages.
• Prepare warrants and affidavits for review by the attorney; arrange filing at General Sessions.
• Enter updates and upload documents in the case management database.

Skills

Administrative support

Legal

Verbal communication

Proofreading/Editing

Microsoft Word

Microsoft Excel

Adobe Acrobat Pro

Customer Service

Emailing

Scheduling

Correspondence - Email

Correspondence - General

Legal terminology

Education

High school diploma

Associate's degree

Bachelor's degree

Paralegal certificate

Tools

Microsoft Word

Microsoft Excel

Internet

Job description

Contract Legal Assistant

Job Description:

This contract position is responsible for assisting the Tennessee Department of Environment and Conservation's Office of General Counsel (OGC) with environmental enforcement. TDEC divisions within the Bureau of Environment issue well over 100 enforcement orders each year. This position will assist attorneys in reviewing draft orders prepared by division staff. After orders are issued, this position will assist attorneys with appeals and enforcing final orders.

The contract legal assistant position is full-time (37.5 hours per week). This hybrid in-office and work-from-home position is based in TDEC's central office in downtown Nashville.

Responsibilities:

Review draft enforcement orders for factual accuracy and documentation, correct named respondents, current addresses for service of process, proofreading, and other quality-control issues. Prepare attorney cover letters for commissioner's orders and coordinate service of process.

Assist OGC attorneys in handling appeals of enforcement orders. Facilitate communications with pro se respondents and opposing counsel. Draft agreed final orders. Prepare Notice of Hearing to docket matters. Proofread motions. Assist with discovery responses, depositions, and hearings. Prepare agreed final orders for settlements.

Assist OGC attorneys to enforce final orders, serving as the primary case manager. Draft demand letters for attorney signature, send them, and track responses or non-responses. Manage communications with pro se respondents or opposing counsel. Prepare attorney general referral memoranda.

Assist with collections of civil penalties and damages.

Prepare draft General Sessions warrants and affidavits for review by the assigned attorney. Once drafts are approved, secure the affiant's signature and arrange filing at General Sessions.

Communicate updates and share documents with the assigned attorney.

Promptly enter updates and upload documents in the case management database.

Background Verification

Minimum Verification Requirements

Please complete the following verification with Accurate/InfoCubic upon candidate's selection.

TN Combined Counties & Statewide Search

• Address History Locator
• National Criminal Record Search
• Sex Offender Registry
• Criminal County & Statewide Search - 7 year search, based on residential address history
• Criminal Federal Search - 7 year search, based on residential address history
• Global Watch
• AKAs - Search current name and all additional names

Please review the comments section of this requisition for any additional background check requirements.

Qualification Required Education Others Minimum - High School graduate Minimum: High School graduate. Associate's or Bachelor's degree preferred. Paralegal certificate preferred. Proficient (4-6 Years) Yes Skills Others Minimum five years progressive administrative support experience required Minimum of five years of progressive administrative support experience required. Legal administrative experience preferred. Proficient (4-6 Years) Yes Skills Others Addressing Proficient (4-6 Years) Yes Skills Others Administative Assistant Proficient (4-6 Years) Yes Software Others Adobe Acrobat Proficient (4-6 Years) Yes Skills Others Collections Proficient (4-6 Years) No Skills Others Correspondence - Email Proficient (4-6 Years) Yes Skills Others Correspondence - General Proficient (4-6 Years) Yes Skills Others Customer Service Proficient (4-6 Years) No Skills Others Emailing Proficient (4-6 Years) Yes Software Others Internet Proficient (4-6 Years) Yes Skills Others Legal Proficient (4-6 Years) No Software Others Microsoft Excel Proficient (4-6 Years) Yes Software Others Microsoft Word Proficient (4-6 Years) Yes Skills Others Proofreading/Editing Proficient (4-6 Years) No Skills Others Scheduling Proficient (4-6 Years) No Skills Others Verbal Communication Proficient (4-6 Years) Yes