Legal Assistant

Biogensys; Tallahassee (FL); On-site; USD 42,000 - 56,000; Full time

Job summary

Biogensys in Tallahassee, FL is seeking a Legal Assistant with 3–5 years of paralegal or legal secretary experience, familiar with Florida court systems and managing attorney calendars.

The role involves drafting and filing documents, creating letters, subpoenas, and discovery requests, and supporting multiple attorneys using Microsoft Office tools (Word, Outlook, Excel, PowerPoint).

Qualifications

• 3–5 years of paralegal or legal secretary experience
• Familiar with Florida state court systems
• Experience filing court documents and maintaining case files
• Proficient with MS Office and court templates
• Strong written and oral English

Responsibilities

• Serve as legal secretary for assigned attorneys
• Format, finalize, type, and file documents
• Prepare letters and legal documents from drafts
• File pleadings and motions with tribunals
• Manage attorney calendars and travel
• Coordinate court reporters and transcripts

Skills

Paralegal experience

Legal secretary

Microsoft Office

Court filings

Calendar management

Drafting documents

Discovery requests

Education

High school diploma

Associate/Bachelor's degree preferred

Tools

Microsoft Word

Outlook

Excel

PowerPoint

Job description

We are hiring a Legal Assistant for one of our clients in Tallahassee, FL.

Job Description:

Client is looking for a paralegal/legal secretary with 3-5 yrs experience who is familiar with the Florida court systems and working with 3-4 attorneys. Must have experience filing documents with the court, contacting judge assistance, manage attorney case files, attorney calendars and knowledge of general court systems. Qualified candidates will be performing basic word processing, using templates to draft correspondence and creating documents.

Contractor Duties

• The legal assistant acts as the legal secretary for assigned attorneys
• Formatting, finalizing, typing, and filing documents.
• Preparing letters and legal documents from drafts.
• Filing pleadings and motions with appropriate tribunals.
• Serving or arranging service of legal documents, and maintaining attorney case files.
• Prepares subpoenas, discovery requests, schedules hearings, trials, depositions, and arranges facilities as directed.
• Retaining and scheduling court reporters and obtaining transcripts.
• Performing general secretarial duties such as phone calls and travel arrangements.
• Proficient in Microsoft Office, including Word, Outlook, Excel and PowerPoint
• Closing case files and supporting office management as needed.

Skills Required:

• Ability to speak and understand English
• Must possess at least a high school diploma
• Associates of Bachelors degree preferred
• Must have 3 to 5 yrs experience working as a paralegal or legal secretary
• Proficient using Microsoft Office, including Word, Outlook, Excel and PowerPoint
• Experience preparing legal documents and subpoenas
• Experience preparing discovery requests and scheduling hearings, trials and depositions
• Experience formatting, finalizing, typing and filing documents
• Experience preparing letters and legal documents from drafts
• Experience filing pleadings and motions with appropriate tribunals
• Experience managing executive management daily calendars
• Experience managing travel arrangements
• Experience working in the Florida Courts systems

Work hours:

• Monday to Friday
• 8:30 AM to 5:30 PM

Additional Information:

• Dress Code: Appropriate, Semi-Professional Dress Attire
• Work Environment: Office