Legal Assistant

CAL FIRE Local 2881; Sacramento (CA); On-site; USD 45,000 - 61,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision stipend

15 paid holidays per year

Generous vacation/sick leave

401(k) with employer contribution

Private windowed office

Free on-site parking

Job summary

CAL FIRE Local 2881 is seeking an organized legal assistant to provide comprehensive administrative support to our in-house legal team and the State Rank & File Director. This in-office role emphasizes detail-oriented tasks, timely communication, and confidentiality in a union environment.

Responsibilities include managing legal mail, drafting intake emails, phone support, filing, calendaring, and processing member requests. Must be able to work with diverse backgrounds and personalities.

Qualifications

• High school diploma or equivalent required.
• Minimum of 1 year administrative experience; legal experience preferred.

Responsibilities

• Manage incoming legal mail and track to correct matter.
• Assist with outgoing correspondence and intake emails.
• Handle incoming legal calls and route to team.
• Maintain organized legal files and easy access.
• Assist with calendaring and reminders for deadlines.
• Process requests from members and forward approvals.
• Help maintain union trademarks and run legal tasks as assigned.

Skills

Organizational skills

Attention to detail

Verbal communication

Written communication

Microsoft Office

Adobe

Document management

Case management software

Video conferencing

Teamwork

Education

High school diploma or equivalent

Tools

Microsoft Office Suite

Adobe

Cloud-based document management

Case management software

Video-conferencing platforms

Job description

This is an in-office position with no remote work option.

About Us

CAL FIRE Local 2881 (Local 2881) is a non‑profit labor union representing the interests of over 8,000 CAL FIRE employees. CAL FIRE is the largest all‑risk fire department in California, and our members proudly serve as first responders in communities throughout the state. Local 2881’s legal team handles labor and employment law matters, including contract enforcement, personnel matters, administrative proceedings, and general employer‑employee relations.

Position Overview

The legal assistant will be an integral part of our team, providing comprehensive administrative support to our in‑house legal team and the State Rank & File Director. We are looking for an extremely organized, detail‑oriented individual who is proactive, solution‑oriented, and willing to assist people with diverse backgrounds and personalities.

Job Duties

• Manage, organize, and track all incoming legal mail (electronic and hard copy), ensuring all correspondence is saved to the correct matter and routed to the appropriate personnel, and tracking all items that require a response.
• Assist with outgoing correspondence, including routing prepared correspondence to the appropriate personnel for signature, sending initial intake emails to members, responding to common inquiries, and following up on items requiring a response.
• Handle incoming legal phone calls, including taking detailed messages, assisting the callers with common requests, and routing calls to the proper legal team member.
• Maintain organized, up‑to‑date legal files, ensuring all documents are saved to the appropriate file and are easily accessible.
• Assist with calendaring by monitoring timelines, sending reminders to legal staff members and/or union officers, as needed, and sending calendar invites for important deadlines.
• Manage basic request and approval processes , including fielding incoming requests from members, recording the request, gathering additional information as needed, submitting the request to the appropriate personnel for approval, and forwarding approvals to the union member and/or officer.
• Assist with routine maintenance and enforcement of the union-owned and -managed trademarks.
• Perform other duties as assigned, such as assisting with various legal projects and administrative tasks, such as note‑taking at meetings.

Education and Experience

• High school diploma or equivalent required.
• Minimum of 1 year of administrative experience required; legal experience preferred.

Skills and Abilities

• Exceptional organizational skills.
• Excellent attention to detail and accuracy.
• Strong verbal and written communication skills.
• Highly proficient with Microsoft Office Suite, Adobe, cloud-based document management systems, case management software, and video-conference platforms.
• Maintain confidentiality and exercise good judgment.
• Ability to work independently and as part of a team.
• Effective communication and interpersonal skills.
• Experience working with people from diverse backgrounds.
• The salary for this position is $53,379.00 annually.
• Benefits include health insurance, dental insurance, and an annual vision stipend.
• 15 paid holidays per year (including 2 “floating” holidays).
• Generous vacation/sick or annual leave benefits.
• 401(k) retirement plan (after 1 year of employment) with employer contribution.
• A private, windowed office and free on‑site parking in Midtown Sacramento.
• This is an in-office position; our collaborative work environment requires frequent in‑person interactions.
• Full-time, Monday-Friday, 40 hours/week, with a flexible start time.

Physical Requirements

• Requires prolonged sitting or standing at a desk and working on a computer.
• Must be able to lift up to 30 pounds.