Legal Assistant

Davis Wright Tremaine LLP; Portland (OR); Hybrid; USD 55,000 - 75,000; Full time

Benefits offered by this job

Health insurance

Vision insurance

Dental plan

2 volunteer days

Fertility and adoption benefit

Paid sabbatical after 13 years

Tuition reimbursement

Commuter benefits

Retirement contribution

Job summary

Davis Wright Tremaine LLP is seeking a Legal Assistant in Portland to provide Litigation secretarial support to Partners and Associates. The role offers a hybrid schedule with two remote days and three in-office days, and emphasizes accurate billing, matter intake, file maintenance, and coordination of schedules.

The ideal candidate has 5+ years of legal secretarial experience, strong MS Office skills, and familiarity with firm billing and NetDocs.

Qualifications

• 5+ years’ experience as a legal secretary or executive assistant.
• GED or High School Diploma required.
• Proficient in Microsoft Office Suite, with strong word processing and computer skills; MS365 a plus.
• Familiarity with law firm billing processes is a plus.
• Ability to type 75 wpm with high accuracy.

Responsibilities

• Provide Litigation secretarial/administrative support to Partners and Associates.
• Enter attorney time and process monthly bills, liaising with Accounting for client bills.
• Schedule and coordinate meetings, travel, and conference calls.
• Maintain paper and electronic documents (NetDocs).
• Prioritize tasks and respond to client needs with urgency.
• Coordinate with docketing teams and ensure deadlines are accurate.

Skills

Legal secretarial experience

Microsoft Office

Billing knowledge

Time management

Communication skills

Education

GED or High School Diploma

Tools

NetDocs

Aderant Billing

PowerPoint

MS365

Job description

Description

This is an exciting opportunity to work for one of the top law firms in the U.S.! Davis Wright Tremaine LLP is looking for a Legal Assistant to join our team in our Portland office. We offer a hybrid work engagement with two days of remote work, and three days in-office. This position is responsible for providing Litigation legal secretarial/administrative support to our Partners and Associates. Focus on client billing, new matter intake, revising contracts, file maintenance, client contact, coordinating schedules, making travel arrangements and providing secretarial and administrative assistance as needed. At Davis Wright Tremaine, you will find challenging assignments, opportunities for professional growth and community involvement, and a culture of inclusion. DWT fosters inclusiveness and authenticity. Regardless of position, everyone here has a voice and the support is unparalleled.

On a Typical Day You Will

• Litigation specific support:
  • Draft, proof, edit, and prepare correspondence, legal documents, and court filings within strict deadlines
  • Coordinate with docketing support teams and confirm accuracy of docketing deadlines
  • Schedule and arrange resources for depositions, mediations, arbitrations, and trial preparation
  • Effectively coordinate court filings with the West Coast Managing Clerk team.
• Enter attorney time, process and review monthly bills. High focus on client billing including primary liaison for attorney with the Accounting Department as it relates to client bills
• Schedule appointments and maintain calendars; anticipate conflicts and proactively manage schedule changes. Make travel arrangements and set up conference calls
• Maintain correspondence and other legal documents, both paper form and in electronic format (through NetDocs document management system)
• Take initiative, with attorneys’ permission, to review and save e-mail, delegate to other parties or elevate to attorney for action as appropriate
• Respond to attorney/clients needs with a sense of urgency, ensuring resolution with appropriate follow-up, (e.g., via telephone, e-mail and in person)
• Work with attorneys to prioritize, organize and relieve them of administrative tasks
• Schedule messenger, overnight delivery or courier services as needed; provide assistance to other attorneys and staff on other projects as needed
• Maintain regular and consistent attendance and punctuality. Adhere to schedule by being timely on breaks, lunches and meetings

Join Us If You Have

• 5+ years’ experience as a legal secretary or executive assistant required; familiarity with law firm billing processes is a plus
• GED or High School Diploma required
• Proficient in Microsoft Office Suite, with strong word processing and computer skills. Experience with MS365 a plus. Proofreading, NetDocs and PowerPoint skills desired.
• Ability to demonstrate flexibility with competing priorities in a fast-paced environment
• Demonstrate expertise in department-specific topics, procedures and software, (e.g., Aderant Billing, new matter intake and conflicts procedures)
• Demonstrate ability to type 75 wpm on word processing equipment with a high degree of accuracy
• Exceptional organizational skills required; ability to multi-task, prioritize tasks, work under pressure and meet conflicting deadlines
• Demonstrate the ability to communicate with finesse, use tact, diplomacy and discretion with firm contacts and clients
• Willing to work in a team-oriented, service environment; display willingness to share firm and technical knowledge with others
• High degree of attention to detail as well as initiative to learn new skills that will contribute to enhanced performance of their role
• Ability to pay close attention to detail and be highly organized and accurate
• Strong time management skills
• A highly professional demeanor and appearance – adhere to dress code
• Firm commitment to providing customer service excellence

Who We Are

Davis Wright Tremaine LLP is an AmLaw 100 law firm with 9 offices nationwide. We are relentlessly committed to client service and look for candidates who share that commitment. At DWT, client service means having empathy for each client’s and each lawyer’s work and personal pressures, business objectives, and legal needs; anticipating their needs; and having the capabilities and commitment to deliver what matters most to them.

What’s in it For You?

• Choice of health and vision insurance plans
• 2 paid volunteer days for qualifying community service work
• Dental plan
• Fertility and adoption benefit
• Paid sabbatical after 13 years of service
• Tuition reimbursement
• Commuter benefits
• Retirement contribution

This job description intends to describe the general nature and level of work being performed by individuals assigned to this position. It is not intended to include all duties and responsibilities.

Davis Wright Tremaine LLP fosters a culture where all talented individuals—including those who are traditionally underrepresented in the legal profession—can have, and can see, paths to success. Our commitment to diversity, equity, and inclusion sits on four pillars: Community, Growth, Education, and Engagement. Learn more about the firm’s commitment to DEI here: www.dwt.com/dei.

Davis Wright Tremaine provides reasonable accommodations for those who need them to complete the application or recruiting process and for employees who need reasonable accommodations to perform the essential functions of their positions due to a disability or for religious reasons. If you need to request accommodation during the application or recruiting process, please email [email protected].