Practice Management Coordinator

Davis-Wright-Tremaine-LL; Seattle (WA); Hybrid; USD 66,000 - 73,000; Full time

Benefits offered by this job

Health and vision insurance

2 volunteer days

Dental plan

Fertility and adoption benefit

Paid sabbatical after 13 years

Tuition reimbursement

Commuter benefits

Retirement plan

Job summary

Davis Wright Tremaine LLP in Seattle is seeking a Practice Management Coordinator to support the Practice Groups with administrative, financial, and project tasks. This entry-level role offers a hybrid schedule with two remote days and three in-office days across our offices.

You will assist Practice Managers, help track budgets and invoices, coordinate meetings, and support strategic initiatives to improve efficiency and client service.

Qualifications

• 2+ years of prior administrative experience, preferably in a law firm or professional services.
• Bachelor's Degree strongly preferred.
• Attention to detail, ownership of projects, and ability to prioritize and meet deadlines.
• Excellent verbal and written communication across all firm functions and clients.
• Strong writing, grammar, and proofreading skills.
• Ability to handle stressful situations and work both independently and in a team.
• Proficiency with MS Office; SharePoint, Word, PowerPoint, Outlook and Excel; CRM a plus.

Responsibilities

• Support Practice Management team with day-to-day operations of Practice Groups, including scheduling and logistics across offices.
• Assist with invoices, budgeting trackers, and related financial tasks under Practice Managers.
• Contribute to special projects and operational support for practice groups.
• Gather financial and KPI reports for practice groups under supervision.
• Coordinate sponsorship management, payments, and event attendance.
• Track commitments and execute strategic priorities for practice groups and industry teams.
• Support attorney onboarding, utilization, and recurring administrative tasks.
• Help build trust with partners and associates while understanding attorney experience and strengths.

Skills

Administrative experience

Communication skills

Detail-oriented

Time management

Education

Bachelor's Degree

Tools

MS Office

SharePoint

Word

Excel

PowerPoint

Outlook

CRM systems

Job description

This is an exciting opportunity to work for one of the top law firms in the U.S.! Davis Wright Tremaine LLP is looking for a Practice Management Coordinator to join our team in our Seattle, Portland, San Francisco, Los Angeles, New York, or Washington D.C. offices.

We offer a hybrid work engagement with two days of remote work, and three days in-office.

The Practice Management Coordinator is an entry-level position to support the operational efficiency and strategic initiatives of the firm’s Practice Groups by assisting Practice Managers with various administrative, financial, and project-related tasks.

Practice Management (PM) plays an instrumental role in helping our lawyers operate more effectively and efficiently to drive revenue growth, better utilize time spent on non-billable activities, facilitate the integration of lateral hires, and foster a collaborative environment to leverage all our business professional teams' capabilities to support our lawyers in building their practices and serving clients. The Practice Management Team comprises revenue enablers who ensure operational efficiency; develop, drive, and execute on PG/industry strategic vision; provide financial insights that drive economic improvements; support client value initiatives; and otherwise support each practice's business needs and operations.

At Davis Wright Tremaine, you will find challenging assignments, opportunities for professional growth and community involvement, and a culture of inclusion. DWT fosters inclusiveness and authenticity. Regardless of position, everyone here has a voice and the support is unparalleled.

On a typical day you will:

• Support the Practice Management team with the operations of the firm’s Practice Groups, including scheduling meetings, coordinating logistics across multiple offices, materials, invite lists, and follow up
• Support Practice Management team with submitting and processing invoices and providing assistance with updating budget trackers, under the direction of Practice Managers
• Assist with special projects and operational support for practice groups, as assigned
• Gather necessary financial and KPI reports for practice groups, under the direction of Practice Managers
• Coordinate the management of sponsorships including payment, tracking of opportunities, and attendance at sponsorship events
• Support the Practice Managers with tasks related to tracking commitments and execution of strategic priorities for practice groups and industry groups, as assigned
• Support firm processes that affect the practice group, including attorney onboarding, utilization, and other recurring administrative tasks, under the direction of Practice Managers
• Support the firm's strategic value that "People Matter" by building trust and creditability with partners, counsel, and associates, including, under the guidance of the Practice Manager, developing an in-depth understanding of attorney experience, capabilities, and strengths

Join us if you have:

• 2+ years of prior administrative experience working in an office setting highly preferred. Experience working in a law firm, other professional services organization, or law school is a plus
• Bachelor's Degree and demonstrated academic excellence is strongly preferred
• Demonstrated strong attention to detail, ability to take ownership of projects, and ability to prioritize and meet deadlines in a fast-paced environment
• Excellent communication skills, both verbal and written, including the ability to develop and maintain effective working relationships across all firm functions as well as with clients and other business contacts
• Demonstrated writing ability and excellent grammar, spelling and proofreading skills are required
• Ability to handle stressful situations in a calm and composed manner
• Demonstrated ability to work independently while also acting as part of a high-functioning team
• Demonstrated proficiency with MS Office Products required, i.e. SharePoint, Microsoft Word, PowerPoint, Outlook and Excel; CRM technology a plus

Who We Are

Davis Wright Tremaine LLP is an AmLaw 100 law firm with 9 offices nationwide. We are relentlessly committed to client service and look for candidates who share that commitment. At DWT, client service means having empathy for each client’s and each lawyer’s work and personal pressures, business objectives, and legal needs; anticipating their needs; and having the capabilities and commitment to deliver what matters most to them.

What’s in it For You?

DWT offers competitive compensation in addition to ample benefits including but not limited to:

• Choice of health and vision insurance plans
• 2 paid volunteer days for qualifying community service work
• Dental plan
• Fertility and adoption benefit
• Paid sabbatical after 13 years of service
• Tuition reimbursementCommuter benefits
• Retirement contribution

This job description intends to describe the general nature and level of work being performed by individuals assigned to this position. It is not intended to include all duties and responsibilities.

Washington State

The annualized salary range for this position in Washington is $66,000 to $73,000 ($33.85 to $37.44 hourly). Actual pay will be adjusted based on the candidate’s education, training, experience and other job-related factors permitted by law. Full time employees may be eligible for a bonus, health insurance with an optional HSA, long term disability, dental insurance, vision care, telemedicine and virtual short term solution based counseling services, life insurance, Healthcare and Dependent Care Flexible Spending Accounts, subsidized backup care and caregiving resources, 401(k), vacation, sick time, 11 paid holidays each year and an employee assistance program. For full-time employees, the initial vacation benefit is 15 days per year and 11 days of sick leave per year, accrued bi-weekly. Additional voluntary programs include: voluntary accident insurance, voluntary life, voluntary disability, voluntary long term care, and pet insurance. Commuter and Transit programs are also available.

California

The annualized salary range for this position in Los Angeles is $66,000 to $74,000 ($33.85 to $37.94 hourly); and in San Francisco is $75,000 to $84,000 ($38.46 to $43.08 hourly). Actual pay will be adjusted based on experience and other job-related factors permitted by law. Full time employees may be eligible for a bonus, health insurance with an optional HSA, long term disability, dental insurance, vision care, telemedicine and virtual short term solution based counseling services, life insurance, Healthcare and Dependent Care Flexible Spending Accounts, subsidized backup care and caregiving resources, 401(k), vacation, sick time, and an employee assistance program. Additional voluntary programs include: voluntary accident insurance, voluntary life, voluntary disability, voluntary long term care, and pet insurance. Commuter and Transit programs are also available.

New York

The annualized salary range for this position in New York City is $72,000 to $78,000 ($39.56 to $42.86 hourly). Actual pay will be adjusted based on experience and other job-related factors permitted by law. Full time employees may be eligible for a bonus, health insurance with an optional HSA, short term disability, long term disability, dental insurance, vision care, telemedicine and virtual short term solution based counseling services, life insurance, Healthcare and Dependent Care Flexible Spending Accounts, subsidized backup care and caregiving resources, 401(k), vacation, sick time, and an employee assistance program. Additional voluntary programs include: voluntary accident insurance, voluntary life, voluntary disability, voluntary long term care, and pet insurance. Commuter and Transit programs are also available.

District of Columbia

The annualized salary range for this position in Washington D.C. is $69,000 to $76,000 ($35.38 to $38.97 hourly). Actual pay will be adjusted based on experience and other job-related factors permitted by law. Full time employees may be eligible for a bonus, health insurance with an optional HSA, short term disability, long term disability, dental insurance, vision care, telemedicine and virtual short term solution based counseling services, life insurance, Healthcare and Dependent Care Flexible Spending Accounts, subsidized backup care and caregiving resources, 401(k), vacation, sick time, and an employee assistance program. Additional voluntary programs include: voluntary accident insurance, voluntary life, voluntary disability, voluntary long term care, and pet insurance. Commuter and Transit programs are also available.

Davis Wright Tremaine LLP fosters a culture where all talented individuals—including those who are traditionally underrepresented in the legal profession—can have, and can see, paths to success. Our commitment to diversity, equity, and inclusion sits on four pillars: Community, Growth, Education, and Engagement. Learn more about the firm’s commitment to DEI here: www.dwt.com/dei

Davis Wright Tremaine provides reasonable accommodations for those who need them to complete the application or recruiting process and for employees who need reasonable accommodations to perform the essential functions of their positions due to a disability or for religious reasons. If you need to request accommodation during the application or recruiting process, please email [e-mail].

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