Legal Assistant

Drummond Woodsum; Portland (ME); On-site; USD 45,000 - 65,000; Full time

Job summary

Drummond Woodsum is seeking a full-time Legal Assistant for our Portland, Maine office, supporting School Law and Municipal Law groups. Responsibilities include drafting and proofreading legal documents, calendar management, and litigation support.

Qualifications emphasize accuracy, initiative, strong writing and communication skills, and proficiency with Microsoft Office and PDF tools. Experience as a legal assistant preferred; no phone calls.

Qualifications

• Be accurate and detail-oriented with strong attention to detail.
• Take initiative and be proactive; anticipate needs.
• Strong writing and verbal communication with excellent spelling, punctuation, and grammar.
• Proficient with Microsoft Office, PDF processing; strong Excel and MS Word skills.

Responsibilities

• Complete administrative duties such as copying, answering and directing calls, greeting clients.
• Process edits and red-lining in Word; conversions in PDF.
• Draft, proofread, and format legal documents including correspondence, memoranda, pleadings, and exhibits.
• Handle incoming and outgoing mail and calendaring of deadlines.
• Provide litigation support and case management assistance.
• Perform additional duties as assigned.

Skills

Attention to detail

Proactive mindset

Writing and communication

MS Office proficiency

Excel skills

PDF processing

Tools

Microsoft Office Suite

PDF processing

MS Word

Excel

Job description

Legal Assistant – School Law and Municipal Law Groups

Portland, Maine

Drummond Woodsum is seeking a full-time legal assistant in our Portland, Maine office. This position entails carrying out administrative services, providing support to legal professionals by preparing various documents including correspondence, legal forms, and other documents support to enhance attorney/timekeeper effectiveness, with a focus on special education, public finance, and general municipal law.

Responsibilities will include:

• Complete administrative duties, such as making copies, answering and directing phone calls, and greeting clients
• Proficiency with processing edits and red-lining in Word, and conversions and manipulations in PDF
• Draft, proofread, and format legal documents, including correspondence, memoranda, pleadings, hearing exhibits and student records related to special education due process hearing requests, complaint investigations and or administrative proceedings
• Handle incoming and outgoing mail
• Keep documentation and corresponding deadlines organized and identified by calendaring
• Provide litigation support, including preparation of pleading materials and case management
• Additional duties as assigned

Qualifications:

• Be accurate, detail-oriented, with strong attention to detail
• Take initiative and be proactive; anticipate needs; reach out to become more involved
• Strong writing and verbal communication skills; excellent spelling, punctuation, and grammar skills
• System proficiency: general knowledge and experience with common software applications, such as Microsoft Office Suite and PDF processing; strong Excel and MS Word skills in particular
• Motivated to learn and provide work of the highest quality
• Previous experience as a legal assistant preferred

What We Offer:At Drummond Woodsum we are committed to the growth and development of our employees. Our focus is geared toward fostering a culture where you can work with and learn from diverse individuals, explore and expand your capabilities, and are valued for the contributions and perspectives you bring. We’re committed to providing our team members with the support they need to thrive both personally and professionally. Employees of Drummond Woodsum enjoy an active firm culture with opportunities to participate in internal committees, firm gatherings, and community volunteer activities.

Our Benefits Include:

• Medical insurance: Choose from two plans, including an HSA-eligible option
• Flexible Spending Account options, including dependent care
• Dental and vision insurance
• Group life insurance, with the option to purchase additional coverage for yourself and eligible dependents
• Firm-paid premiums for short-term disability, long-term disability, and paid family and medical leave coverage
• Traditional and Roth 401(k) options, with annual profit-sharing contributions
• 12 weeks of paid parental leave
• 11 paid holidays
• Paid Time Off
• Professional Development Opportunities
• Paid volunteer opportunities during the firm’s annual community volunteer week

No phone calls, please.