Legal Assistant

Kaufman Dolowich LLP; Orlando (FL); On-site; USD 42,000 - 54,000; Full time

Job summary

The Orlando office of Kaufman Dolowich, a leading full-service national law firm, is seeking an experienced legal assistant to join the growing team. This role provides comprehensive administrative and litigation support to attorneys and requires exceptional organization, attention to detail, and the ability to multitask in a fast-paced law firm environment.

Responsibilities include drafting and proofreading documents, managing complex document production, preparing court filings, e-filing,

Qualifications

• Experience in a law firm is preferred.
• Exceptional organization skills are required.
• Excellent writing and communication abilities are essential.
• Ability to multitask and prioritize workload.
• Teamwork oriented and collaborative.
• Proficiency in Microsoft Office programs is required.
• Knowledge of legal terminology and principles is important.
• Ability to analyze legal documents and ensure accuracy under pressure.

Responsibilities

• Prepares, edits and proofs a variety of documents (correspondence, agreements and pleadings).
• Manages and assists with complex document production (including Bates Stamping).
• Drafts pleadings and correspondence; prepares and finalizes discovery.
• Prepares court filings and service copies.
• Creates Tables of Contents and Tables of Authorities in Word with accuracy.
• Traditional and electronic filing in Federal courts and Court of Appeals.
• Supports discovery responses accurately and efficiently.
• Communicates with court staff on various issues.
• Handles mail and calendar deadlines, court appearances, meetings, mediations.
• Maintains calendars and coordinates meetings, depositions, and conference rooms.
• Prepares Trial Memorandum and calendars appearances/deadlines.
• Schedules depositions, mediations, and coordinates court reporters.
• Scans and uploads documents to document management systems.
• Assists with trial preparation and creating trial notebooks.
• Creates Masters for new files and client communications.
• Answers telephones and provides follow-up with clients and counsel.
• Performs other duties to support firm operations.

Skills

Organization

Excellent writing

Communication skills

Multitasking

Teamwork

Microsoft Office

Legal terminology

Documentation analysis

Tools

Microsoft Word

Document management systems

Job description

The Orlando office of Kaufman Dolowich, a leading full-service national law firm with more than 250 attorneys across 16 offices and over 25 practice areas, is seeking an experienced legal assistant to join their growing office. This position provides comprehensive administrative and litigation support to attorneys. The ideal candidate is highly organized, detail-oriented, and capable of managing multiple priorities in a fast-paced law firm environment while delivering exceptional client service.

Responsibilities

• Prepares, edits and proofreads a variety of documents (correspondence, agreements and pleadings)
• Manages and assists with complex document production (including Bates Stamping)
• Drafts simple pleadings, correspondence, as well as preparing and finalizing discovery
• Prepares court filings (make copies for filing, service copies, prepare attorney service order slip)
• Creates Table of Contents and Table of Authorities utilizing tables function in Word and create them with accuracy
• Traditional and e-filing in Federal courts and Court of Appeals
• Prepares shell responses to propounded discovery accurately and efficiently
• Communicates with court staff regarding various issues
• Handles outgoing and incoming mail/FedEx for assigned attorneys (calendar any related deadlines, court appearances, meetings, mediations, etc.)
• Maintains calendars to include coordination and scheduling meetings, depositions, conference calls, sending calendar invites and reminders, and reserve conference rooms. Track deadlines and status of cases/matters, and update attorneys on court deadlines
• Prepares Trial Memorandum and calendar all appearances/deadlines
• Schedules local and out-of-town depositions, as well as mediations, schedules conference rooms (in office and remotely), coordinates court reporter/videographer
• Scans and uploads documents to document management systems
• Assists with trial preparation: create trial notebooks; coordinates trial copy jobs with copy service; coordinates delivery and picks up trial notebooks, etc. from court
• Creates Masters for new files (Case Information Sheet, Caption, Proof of Service, Letter to Carrier and Client, and Letter to Plaintiff’s Counsel)
• Answers telephones taking detailed messages. At request of attorneys, provide follow-up and interact with clients, outside counsel, among others
• Other duties, as needed, to support the firm and office operations

Qualifications

• Previous law firm experience
• Exceptional organization skills
• Excellent writing and communication skills
• Ability to multitask and prioritize workload
• Teamwork oriented
• Proficient in Microsoft Office programs
• Knowledge of legal terminology and principles
• Ability to analyze legal documents and ensure accuracyAbility to work under pressure and meet deadlines, while maintaining a positive attitude and providing exemplary customer service