Legal Assistant

Weber Gallagher Simpson Stapleton Fires & Newby LLP.; Oregon; Hybrid; USD 60,000 - 78,000; Full time

Job summary

Weber Gallagher Simpson Stapleton Fires & Newby LLP is seeking an experienced Legal Assistant to support our General Liability practice. The role offers remote work from anywhere the firm has an office, with a preference for candidates in New Jersey or Pennsylvania and strong Pennsylvania court knowledge.

The ideal candidate has 5+ years in defense litigation, prior law firm experience, excellent organizational and communication skills, and proficiency with Microsoft Office.

Qualifications

• 5+ years of Legal Assistant experience in defense litigation
• Prior law firm experience strongly preferred
• Experience with litigation procedures, court filings, and docket management
• Excellent organizational skills and attention to detail
• Strong time management and ability to prioritize multiple assignments
• Strong written and verbal communication skills
• Ability to work independently while supporting multiple attorneys
• Proficiency in Microsoft Office Suite, including Outlook, Word, and Excel
• Strong proofreading, document formatting, and administrative skills
• Prior experience handling Pennsylvania state and federal court filings
• New Jersey litigation experience is a plus

Responsibilities

• Provide administrative and litigation support to assigned attorneys
• Prepare, revise, format, and proofread correspondence, pleadings, motions, and other legal documents
• Assist with electronic filing of documents with state and federal courts
• Maintain attorney calendars and docket deadlines, including court appearances, depositions, and other case-related dates
• Organize and maintain electronic case files and documents
• Assist with scheduling depositions, meetings, conferences, and other case-related matters
• Prepare and organize materials for depositions, hearings, and trials, including exhibits and trial binders
• Communicate professionally with clients, court personnel, opposing counsel, experts, and other parties as needed
• Monitor deadlines and provide reminders to attorneys as appropriate
• Provide additional administrative support and perform other duties as assigned

Skills

Organizational skills

Time management

Written and verbal communication

Independent work

Attention to detail

Tools

Microsoft Office Suite

Outlook

Word

Excel

Job description

Weber Gallagher has an immediate opening for an experienced Legal Assistant to support our General Liability practice group. This position offers the flexibility to work remotely from any state Weber Gallagher has an office location (Delaware, Florida, Illinois, New Jersey, New York, or Pennsylvania), with a preference for candidates residing in New Jersey or Pennsylvania. Candidates should have strong experience with Pennsylvania state and federal court practices and procedures. Experience with New Jersey matters is a plus.The Legal Assistant will provide administrative and litigation support to a team of attorneys and assist with matters from inception through trial and closing.

Responsibilities

• Provide administrative and litigation support to assigned attorneys.
• Prepare, revise, format, and proofread correspondence, pleadings, motions, and other legal documents.
• Assist with electronic filing of documents with state and federal courts.
• Maintain attorney calendars and docket deadlines, including court appearances, depositions, and other case-related dates.
• Organize and maintain electronic case files and documents.
• Assist with scheduling depositions, meetings, conferences, and other case-related matters.
• Prepare and organize materials for depositions, hearings, and trials, including exhibits and trial binders.
• Communicate professionally with clients, court personnel, opposing counsel, experts, and other parties as needed.
• Monitor deadlines and provide reminders to attorneys as appropriate.
• Provide additional administrative support and perform other duties as assigned.

Requirements

• 5+ years of Legal Assistant experience, preferably supporting attorneys in a defense litigation environment.
• Prior law firm experience strongly preferred.
• Experience with litigation procedures, court filings, and docket management.
• Excellent organizational skills and attention to detail.
• Strong time management skills with the ability to prioritize multiple assignments and meet deadlines.
• Strong written and verbal communication skills.
• Ability to work independently while effectively supporting multiple attorneys.
• Proficiency in Microsoft Office Suite, including Outlook, Word, and Excel.
• Strong proofreading, document formatting, and administrative skills.
• Prior experience handling Pennsylvania state and federal court filings and procedures.
• New Jersey litigation experience is a plus.

Weber Gallagher is a thriving and growing firm with more than 160 legal professionals in 13 locations. The firm is an equal opportunity employer offering a friendly office environment, competitive salaries, bonuses and generous benefits, including 401K and medical.Equal employment opportunity is provided to all employees and applicants for employment without regard to a person's race, color, religion, age, gender, sex, sexual orientation, gender identity, pregnancy, ancestry, physical handicap, disability, national origin, genetic information, marital status, veteran status, disability, or any other factor/ status in accordance with applicable federal, state and local laws.