Legal Assistant

Keyssao; Key West (FL); On-site; USD 31,000 - 58,000; Full time

Job summary

The State Attorney for the 16th Judicial Circuit of Florida has an opening for a legal assistant. This role involves complex legal-administrator duties, supporting assistant state attorneys with case preparation and drafting documents, and performing administrative tasks for criminal court proceedings.

Essential duties include updating the case management system, preparing subpoenas, coordinating depositions, assisting victims and witnesses, arranging travel, and maintaining clear communications

Qualifications

• Experience assisting with case preparation and preparing legal documents.
• Ability to operate a computer and office machinery, and lift up to 50 pounds.
• Strong verbal and written communication with attorneys, court personnel, and the public.

Responsibilities

• Update the case management system and assist with data collection and reports.
• Prepare legal documents and subpoenas.
• Research and prepare reports.
• Coordinate depositions and court proceedings, and arrange space as needed.
• Assist victims and witnesses as needed.

Skills

Administrative tasks

Notarizing documents

Transcribing

Data entry

Verbal and written communication

Tools

Case management system

Office software

Job description

Job Opportunities

Use the Government Jobs tab to search through your municipality's employment opportunities. Subscribe to job posting notifications to be automatically alerted of the latest career opportunities by clicking on the Notify Me button.

The Office of the State Attorney for the 16 th Judicial Circuit of Florida has an opening for a legal assistant. This is complex and confidential legal-administrator work. Legal assistants are responsible for far-ranging duties: Assisting assistant state attorneys with case preparation and preparing appropriate legal documents and correspondence; administrative and clerical tasks related to criminal court proceedings; setting up and maintaining attorney calendars; running the telephone system, screening and responding to telephone calls and screening and distributing incoming mail; transcribing; notarizing documents; scanning; providing information to the general public; and data input.

Essential job duties include:

• Updating the case management system and assisting with data collection and reports;


• Preparing legal documents and generating subpoenas;


• Researching and preparing reports;


• Coordinating the places and times for depositions and/or court proceedings (this includes ensuring adequate space for such events);


• Assisting victims and witnesses as needed;


• Arranging travel and hotel accommodations and reimbursement forms;


• Establishing and maintaining effective verbal and written communication with attorneys, court personnel, victims, witnesses, law enforcement and others relevant to assigned cases;


• Providing other services such as transportation and arranging for translators as needed (bilingual employees can be utilized);


• Assisting in the processing and maintenance of incoming law enforcement emails and other electronic communications including e-filings, evidence and media.

The ability to operate a computer and other office machinery and lift up to 50 pounds is required, as is the ability to work approved overtime as needed. Requirements spelled out here are examples only. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.

Salary: $31,200 - $58,00 -Salary will be commensurate with experience

The State's total compensation package for employees features a highly competitive set of employee benefits including: Annual and Sick Leave benefits; Nine paid holidays and one Personal Holiday each year; Florida Retirement System (FRS), State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options; Retirement plan options, including employer contributions (For more information, please click www.myfrs.com); Flexible Spending Accounts;

• Information on the Monroe County State Attorney's Office website is for informational purposes only.It should not be used as or be construed as legal advice. Contact an attorney if you have a legal issue.