Legal Assistant

Ajinomoto Health & Nutrition North America, Inc.; Itasca (IL); Remote; USD 75,000 - 82,000; Full time

Job summary

Ajinomoto Health & Nutrition is seeking a qualified candidate for administrative support in their Legal Department. This role involves managing various legal documents, supporting contract management, and coordinating team activities. With a salary range of $75K to $82K, the position also allows for remote work with limited travel. Ideal candidates will have at least 10 years of experience, be highly organized, and possess strong communication skills.

Qualifications

• Motivated self-starter with the ability to work independently.
• Ability to juggle multiple projects and deadlines effectively.
• Exceptional writing and communication skills.

Responsibilities

• Provide administrative support including review of invoices and contract management.
• Organize team events and support team visibility with process flows.
• Assist with litigation support and document requests.

Skills

Organized

Excellent judgment

Interpersonal skills

Communication skills

Education

10 years of relevant law firm or in-house experience

Paralegal experience

Tools

Microsoft Office

DocuSign

Job description

About Us

At Ajinomoto Health & Nutrition, we are making significant advances in food and health with new ideas and innovative technologies. We are seeking candidates with energy and enthusiasm to be part of our growing team throughout North America. As an Ajinomoto Health & Nutrition employee, you are part of a diverse, innovative, and collaborative community committed to enhancing lives through nutrition and health. Our team is committed to providing amino acid-based solutions that create better lives for all.

Overview

Support the members of the Legal Dept and our broader strategic goals

Qualifications

EDUCATION, CERTIFICATIONS AND EXPERIENCE:• At least 10 years of relevant law firm and/or in-house experience.• Paralegal experience is a plus.

KNOWLEDGE, SKILLS AND ABILITIES:• Highly motivated, meticulous, efficient, organized, and laser-focused on the details and applying best practices.• Self-starter and motivated to work independently but know when to reach out.• Highly proficient in Microsoft Office (Word, Excel, Outlook, PPT), DocuSign, and related products.• Able to juggle multiple projects and deadlines with little to no supervision.• Excellent judgment and demonstrated discretion handling confidential information.• Exceptional writing, interpersonal, and communication skills.• Great team player who wants to work hard, but is always kind, patient, and professional.

Working Conditions / Physical Requirements

WORKING CONDITIONS:Remote is OK, but ability and willingness to travel (not more than approximately twice per year). Administrative offices available in select cities (Ontario, CA; Itasca, IL; San Diego, CA; Portland, OR; Raleigh, NC; Columbus, OH).

PHYSICAL REQUIREMENTS:• Ability to use email, phone, and other technology (including Microsoft applications and Adobe) to communicate effectively and professionally with others, and perform required tasks.

Responsibilities

• Administrative Support. Review outside attorney and third-party invoices and ensure timely payment, support contract management system, and other databases and filing/reporting systems. Update and organize files, create reports and presentations for management/auditors/management.• Team Support. Increase the Legal Dept’s visibility and engagement with business partners by taking ownership of our intranet site, support and create process flows, procedures, tools, updating templates, compiling and creating a resource library, and streamlining with a constant, proactive eye. Organize team events to improve each member and the Legal team’s overall performance and strategic value to the business.• Business Support. Review/revise Non-Disclosure Agreements and respond to subpoenas or other requests for documents/information for various reasons. • Litigation Support. Provide administrative support and track disputes from start to finish, issue and manage litigation holds, update reports for auditors, and assist on consumer claims.• Other duties as assigned by members of the Legal Dept.

Salary Range

We have budgeted 75K-82K for this role.

EEO Statement

Ajinomoto is an Equal Opportunity Employer and will not discriminate because of race, color, religion, sex (including pregnancy, sexual orientation, or gender identity), national origin, disability, age (40 or older) or genetic information (including family medical history) for recruitment, hiring, and promotion decisions.