Legal Assistant

Maron Marvel; Chicago (IL); Hybrid; USD 45,000 - 65,000; Full time

Job summary

Maron Marvel is seeking a legal assistant for its Chicago office in a hybrid role. The position supports attorneys by preparing litigation documents, filing with courts, managing discovery, and coordinating depositions and trial prep.

Experience in a busy law firm and strong organization are essential. Ideal candidates will have a high school diploma or business school credential and at least 3 years of legal secretarial experience, with excellent time management and a solid understanding of

Qualifications

• High School diploma or equivalent required; Business School cert/degree preferred.
• At least 3 years of legal secretarial/administrative assistant experience, preferably in a law firm.
• Strong knowledge of court rules and litigation procedures.
• In-depth knowledge of legal documents and terminology.
• Excellent time-management and organizational skills.
• Strong secretarial skills: typing, proofreading, spelling, grammar, and math.
• Ability to organize and prioritize workload and meet deadlines using good judgment.
• Ability to take initiative in handling projects.

Responsibilities

• Assist in preparing litigation documents (pleadings, motions, briefs, etc.).
• Assist in filing legal documents with state and federal courts.
• Assist in discovery and document productions.
• Track deposition calendar and maintain deposition summaries index.
• Coordinate depositions, mediations, and other proceedings with reporters and counsel.
• Support multiple attorneys with caseloads and client engagement tasks.
• Provide overflow support across offices as needed.
• Assist in trial preparation, including binders and exhibits.

Skills

Time management

Organizational skills

Litigation procedures

Legal terminology

Secretarial skills

Education

High School diploma

Business school cert/degree

Tools

Microsoft Office

Job description

Maron Marvel's devoted attorneys and staff work in synchrony to climb higher, smarter, and faster to elevate national litigation risk management. Our lawyers are focused on winning by being fearless, loyal, efficient, and steadfast. We are equally committed to making the world and legal profession better through dedicated DEI, community service, and attorney development work.

From the start, Maron Marvel attorneys had a passion for superior work product, a distinctive culture rooted in mass tort litigation, and an obsession with exceptional client service. Today, with over 100 attorneys in 14offices in 12states, Maron Marvel is best-in-show in national litigation risk management and mass tort defense. The firm serves as national, regional, and trial counsel to Fortune 500 companies with multiple operations located in the most dangerous plaintiff jurisdictions in the country. Maron Marvel's clients come from the energy, construction, manufacturing, technology, transportation, insurance, and liability-related industries. In addition to mass toxic torts, the firm also offers legal services concerning commercial disputes and liability-related defense.

Maron Marvel has an immediate opening for a legal assistant to join its Chicagooffice.This is a hybrid position.

Job Duties and Responsibilities:

• Assist in preparing a variety of litigation documents, such as pleadings, motions, briefs, and other related documents.
• Assist in filing legal documents with state and federal courts, including service of all documents upon parties and the Court, where required.
• Assist in the preparation and service of discovery and document productions.
• Track deposition calendar and maintain index of deposition summary memoranda.
• Assist in the scheduling and coordination of depositions, mediations, and other legal proceedings with court reporters, witnesses, outside counsel, opposing counsel and other parties, and maintain docket of litigation cases.
• Experience handling multiple attorneys with full caseloads.
• Assist with client engagement and retention, including preparation of engagement letter, conflict check, conflict waivers, and submitting information to open matters.
• Provide overflow assistance as requested from different offices.
• May be required to assist in trial preparation, including creating trial binders and exhibits.

Qualifications:

• High School diploma or its equivalent required, or Certificate or Degree from a Business School is preferred.
• Requires at least 3 years of legal secretarial, executive secretarial or secretarial administrative assistant experience, preferably with a medium-to-large sized law or professional firm.
• Strong knowledge of court rules and litigation procedures.
• In-depth knowledge of legal documents and terminology.
• Excellent time-management and organizational skills.
• Strong secretarial skills including typing, proofreading, spelling, grammar, and math.
• Ability to organize and prioritize workload and use own judgment in decision making on how to adequately and efficiently meet all deadlines.
• Ability to take the initiative in handling projects and anticipating what needs to be done.