Legal Assistant

Total Wine & More; Bethesda (MD); On-site; USD 45,000 - 60,000; Full time

Benefits offered by this job

Paid Time Off (PTO)

Generous store discounts

Health care plans (medical, dental, &b

401(k)

Job summary

Total Wine & More in Bethesda, MD is seeking a Legal Assistant to provide administrative and legal support across corporate, regulatory, licensing, compliance, and litigation matters. You will maintain legal records, prepare routine legal documentation, track deadlines and filings, conduct basic legal research, and support matter administration.

You will work with internal and external stakeholders and report to the General Counsel.

Qualifications

• Bachelor's degree or an Implement licensing processes for store operating companies, including tracking applications, renewals, and regulatory submissions.
• 1 year experience in a legal assistant, jr paralegal, administrative, corporate or law office, records or related support environment.
• Foundational Microsoft Office, Outlook, Excel, and document management or file tracking skills.
• Clear written and verbal communication skills with willingness to ask questions and follow direction.
• Ability to work in a fast-paced environment while managing clearly defined tasks and deadlines.
• Ability to collaborate professionally with internal teams, external parties, and government agencies.
• Strong attention to detail and ability to maintain accurate legal files, records, and deadlines.
• Ability to protect confidential information and handle sensitive documents with discretion.
• Certified Paralegal, is preferred.

Responsibilities

• Support legal matter administration by conducting basic legal, regulatory, licensing, and compliance research; coordinating document collection; maintaining litigation and compliance records; monitoring legal deadlines; and communicating with outside counsel and business partners regarding routine legal requests.
• Maintain legal files, corporate records, matter documentation, and department databases to ensure records are accurate, organized, current, and readily accessible in accordance with established procedures.
• Support licensing and regulatory compliance activities by tracking applications, renewals, filing deadlines, and regulatory notices; preparing required documentation; and coordinating with internal stakeholders, government agencies, and outside partners.
• Prepare, review for completeness, distribute, and maintain routine legal forms, correspondence, agreements, corporate records, certifications, and other legal documents using approved templates and established department processes.

Skills

Legal research

Document management

Deadline tracking

Communication

Regulatory compliance

Education

Bachelor's degree

Certified Paralegal

Tools

Microsoft Office

Outlook

Excel

Job description

About The Role

Total Wine & More is seeking a Legal Assistant to join our Legal team in our Bethesda, MD office. You will provide administrative and legal support across a variety of corporate, regulatory, licensing, compliance, and litigation-related matters. This role is responsible for maintaining legal records, preparing routine legal documentation, tracking deadlines and filings, conducting basic legal research, and supporting legal matter administration. You will work closely with internal & external stakeholders, vendors, and government agencies to support the efficient operation of the Legal Department. You will report to the General Counsel.

You will

• Support legal matter administration by conducting basic legal, regulatory, licensing, and compliance research; coordinating document collection; maintaining litigation and compliance records; monitoring legal deadlines; and communicating with outside counsel and business partners regarding routine legal requests.
• Maintain legal files, corporate records, matter documentation, and department databases to ensure records are accurate, organized, current, and readily accessible in accordance with established procedures.
• Support licensing and regulatory compliance activities by tracking applications, renewals, filing deadlines, and regulatory notices; preparing required documentation; and coordinating with internal stakeholders, government agencies, and outside partners.
• Prepare, review for completeness, distribute, and maintain routine legal forms, correspondence, agreements, corporate records, certifications, and other legal documents using approved templates and established department processes.

You will come with

• Bachelor\'s degree or an Implement licensing processes for store operating companies, including tracking applications, renewals, and regulatory submissions.
• 1 year experience in a legal assistant, jr paralegal, administrative, corporate or law office, records or related support environment.
• Foundational Microsoft Office, Outlook, Excel, and document management or file tracking skills.
• Clear written and verbal communication skills with willingness to ask questions and follow direction.
• Ability to work in a fast-paced environment while managing clearly defined tasks and deadlines.
• Ability to collaborate professionally with internal teams, external parties, and government agencies.
• Strong attention to detail and ability to maintain accurate legal files, records, and deadlines.
• Ability to protect confidential information and handle sensitive documents with discretion.
• Certified Paralegal, is preferred.

We offer

• Paid Time Off (PTO)
• Generous store discounts
• Health care plans (medical, prescription, dental, vision)
• 401(k), HSA, FSA, Pre-tax commuter benefits
• Disability & life insurance coverage
• Paid parental leave
• Pet insurance
• Critical illness and accident insurance
• Discounted home and auto insurance
• College tuition assistance
• Career development & product training
• Consumer classes
• & More!

Crafted for you

We recognize our team members are our biggest asset, and we value the critical role each play in contributing to the company’s success. It is our commitment to support and provide access to the resources needed to take care of their health and wellbeing. That is why we offer a variety of benefits, tools, and resources to support through our Total Rewards program. To view our full career page, click here: https://careers.totalwine.com/!

Total Wine & More considers several factors when establishing compensation. Compensation may vary based on a number of factors including, but not limited to, market location, job-related knowledge, skills and/or experience. The actual hourly rate will equal or exceed the required minimum wage applicable to the job location. Estimated salaries determined by third parties have not been validated by Total Wine & More.

Total Wine & More is an equal opportunity employer and all qualified applicants will receive consideration for employment without discrimination based on race, color, religion, national origin, sex, sexual orientation, age, marital status, veteran status, disability, or any other characteristic protected by applicable law. Total Wine & More makes reasonable accommodations during all aspects of the employment process, including during the interview process. Total Wine & More is a Drug Free Workplace.

The information provided above indicates the general nature and level of work required of the position and is not a comprehensive list of all responsibilities or qualifications. Benefits list is only a highlight of some of the benefits offered to team members; eligibility for certain benefits apply.

The anticipated close date of this posting is 120 days from the posted date indicated above.