Legal Affairs Staff Assistant – International Office

NATO; Norfolk (VA); On-site; USD 65,000 - 90,000; Full time

Job summary

NATO’s HQ activities in Norfolk seek a Staff Assistant (Legal) to deliver front-line legal support for international staff and their families. The role includes explaining U.S. laws on immigration, visas, and documentation, providing notary services, and coordinating with federal agencies on employment or residency matters.

The incumbent will assist with legal orientation for newcomers, prepare advisories on policy changes, and help with office administration while ensuring confidentiality.

Qualifications

• Two years of office support experience.
• Experience providing front-line legal assistance to clients.

Responsibilities

• Serve as initial contact for legal assistance matters for staff personnel.
• Explain U.S. Federal and State laws related to immigration, visas, and documentation.
• Provide notary services for documents from U.S. jurisdictions and international sources.
• Review employment authorization documents for NATO dependents in the U.S.
• Liaise with U.S. federal agencies on immigration, taxation, and enforcement matters.
• Monitor U.S. federal and state policy changes potentially affecting staff and provide advisories.

Skills

Legal research

Notary public knowledge

Client counseling

Administrative support

Interpersonal skills

Education

Legal assistant certification

Notary Public certification

Tools

Microsoft Office Suite

Legal research databases

Job description

NATO’s HQ activities in Norfolk seek a Staff Assistant (Legal) to deliver front-line legal support for international staff and their families. The role includes explaining U.S. laws on immigration, visas, and documentation, providing notary services, and coordinating with federal agencies on employment or residency matters.

The incumbent will assist with legal orientation for newcomers, prepare advisories on policy changes, and help with office administration while ensuring confidentiality.