Legal Affairs Administrator & Data Specialist

Research Foundation Cuny; United States; On-site; USD 51,000 - 56,000; Full time

Job summary

Research Foundation of The City University of New York is seeking an Administrator in its Office of Legal Affairs. The role provides confidential administrative and analytical support, backing up the Chief Counsel and Deputy Chief Counsel, and serving as a liaison between the field and Legal Affairs.

You will handle document review, contract tracking, and data management with high discretion. The Administrator collaborates with multiple stakeholders, coordinates intake, and prepares summaries

Qualifications

• Superior customer service, interpersonal, and critical thinking skills.
• Two years' experience in a complex administrative or professional office environment.
• Exceptional written and verbal communication skills.
• Proficiency with Microsoft Office (Word, Excel, and Outlook) and advanced business software

Responsibilities

• Back up the Executive Assistant to the Chief Counsel for labor, employment, business, and litigation matters.
• Provide strategic administrative support, manage communications, and assess inquiries for appropriate action.
• Exercise discretion in responding to inquiries from Foundation personnel, principal investigators, grants officers, and sponsors.
• Assist with Legal Affairs mailbox intake, prioritizing requests and providing informed responses where possible.
• Coordinate with the Deputy Chief Counsel to monitor contracts and ensure accurate data in RFCUNY systems.
• Collect and interpret data to prepare reports under direction of the Deputy Chief Counsel and Executive Assistant.
• Maintain Legal Affairs data in Excel spreadsheets and preliminarily review documents submitted via Contract Manager.
• Assist in maintaining records of RFCUNY Boards and committees and perform additional duties as assigned.

Skills

Customer service

Interpersonal skills

Critical thinking

Written and verbal communication

Multi-tasking

Analytical skills

Education

Baccalaureate degree preferred

Tools

Microsoft Office (Word, Excel, Outlook)

Job description

Research Foundation of The City University of New York is seeking an Administrator in its Office of Legal Affairs. The role provides confidential administrative and analytical support, backing up the Chief Counsel and Deputy Chief Counsel, and serving as a liaison between the field and Legal Affairs.

You will handle document review, contract tracking, and data management with high discretion. The Administrator collaborates with multiple stakeholders, coordinates intake, and prepares summaries