Legal Administrative Support Specialist

Larkin Hoffman; BLOOMINGTON (MN); On-site; USD 53,000 - 58,000; Full time

Benefits offered by this job

401(k) / Profit Sharing Plan

Health insurance

Employee assistance program

Paid time off

Tuition reimbursement

Job summary

Larkin Hoffman, located in Bloomington, Minnesota, is seeking a full-time Legal Administrative Support Specialist. This role involves performing essential administrative tasks across practice areas, coordinating support staff operations, and back-up to the Office Services team.

The ideal candidate will have a minimum of 1 year of administrative experience, preferably in a law firm. Proficiency in Microsoft Office and attention to detail are essential. The position offers competitive compensation and benefits like health insurance and professional development opportunities.

Qualifications

• At least 1 year of administrative support experience.
• Prior law-firm experience is preferred.
• Proficient in Microsoft Office Suite.

Responsibilities

• Perform common administrative tasks across all practice areas.
• Provide administrative support to attorneys and paralegals.
• Prepare and process timesheets and expense reports.

Skills

Attention to Detail

Communication Skills

Proficiency in Microsoft Word

Proficiency in Excel

Proficiency in Outlook

Education

Legal Administrative certification

Related college degree

Tools

NetDocuments

Job description

Larkin Hoffman is seeking a full‑time (37.5 hours per week) Legal Administrative Support Specialist. The role involves performing common administrative tasks across all practice areas, such as scanning, compiling, and assembling electronic and physical binders; preparing and submitting expense reports using expense report software; and coordinating and collaborating on special projects.

This position also provides back‑up to the Office Services and Hospitality Team, covering the reception desk, handling document production, editing, and manipulation, and working as a team member with support staff to achieve efficient operations.

Candidates should have at least 1 year of administrative support experience. Prior law‑firm experience is preferred. Applicants must be proficient in Microsoft Word, Excel, and Outlook, highly organized, with superior grammar and proofreading skills, and detail oriented. Familiarity with legal terminology, NetDocuments, or other document management systems is preferred.

We are committed to attracting and retaining diverse professionals, and we provide training and professional development opportunities. The office is located outside the downtown core at Normandale Lake Office Park with complimentary parking.

Additional Duties and Responsibilities

• Provide administrative support to attorneys, paralegals, practice support specialists, and legal administrative assistants.
• Prepare and process timesheets, expense reports, client disbursements, client bills, and other billing responsibilities as directed.
• Maintain and organize client files in NetDocuments according to firm guidelines, or in paper files as needed.
• Assist with special projects and cooperate as a team member with other support staff teams by accepting and completing tasks in addition to assigned duties, performing any essential duty for efficient operations.

Skill and Competencies

• Strong attention to detail and the ability to monitor own work and the work of others for accuracy.
• Excellent communication skills and client service, including clear communication of changes and progress.
• Knowledge of networks, shared storage, telecommunications, hardware, platforms, operating systems, and various software applications.
• Ability to collect, research, and synthesize data.
• Follows instructions, responds to management direction, adheres to firm policies and procedures, and supports firm goals and values.

Job Type

• Full‑time

Benefits

• 401(k) / Profit Sharing Plan
• Health insurance
• Employee assistance program
• Employee discount
• HSA/FSA
• Life insurance
• Paid time off
• Professional development assistance
• Referral program
• Tuition reimbursement
• Dental & Vision insurance (available at employee cost)

Schedule

• Normal Business Hours
• Monday to Friday

Education and/or Experience

• Legal Administrative certification OR related college degree with 1+ years of law‑firm experience OR equivalent combination of education and/or related experience.
• Preferred: Legal Administrative certification OR degree with 1+ years of law‑firm experience.
• Required: 1+ year of administrative experience AND GED.

Work Location

• In person

Compensation

The starting compensation range for this position is $53,000 to $58,000 and represents the firm’s good faith and reasonable estimate of the starting compensation at the time of posting. Actual compensation will depend on several factors, including but not limited to the candidate’s years of experience, qualifications, and skill set.