Legal Administrative Support

Jackson Walker LLP; Austin (TX); On-site; USD 42,000 - 62,000; Full time

Job summary

Jackson Walker LLP, the largest law firm in Texas, invites applications for a full-time Legal Administrative Support position in its Austin office. The role provides administrative and clerical support to attorneys, assistants, and paralegals across multiple practice areas, handling document preparation, file management, and day-to-day operations with precision and confidentiality.

The role requires 3–5 years of law-firm administrative experience, strong MS Word, Acrobat, and PDF skills,

Qualifications

• Law firm administrative experience preferred.
• Proficiency with Word styles, Acrobat and PDF workflows.
• Familiarity with document management systems (iManage preferred).

Responsibilities

• Prepare, proofread, and format legal documents including correspondence, pleadings, and contracts.
• Scan and profile documents into the firm\'s document management system (iManage).
• Organize and maintain electronic files with proper storage and retrieval.
• Enter billable time for attorneys and assist with revisions to pre-bills.
• Coordinate travel, meetings, and appointments; submit reimbursements.
• Provide overflow and additional administrative duties as needed.

Skills

Organizational skills

Proofreading

Editing

Communication skills

Time management

Discretion

Teamwork

Education

High school diploma or GED

Bachelor’s degree preferred

Tools

Microsoft Word

Adobe Acrobat Professional

pdfDocs

Microsoft Excel

PowerPoint

Job description

Legal Administrative Support

FLSA Status: Non-Exempt

Department: All Practice Groups

Reports To: Office Administrator

Jackson Walker, the largest law firm in Texas, has an exciting full-time employment opportunity for Legal Administrative Support in our Austin office. The Legal Administrative Support role provides administrative and clerical support to attorneys, Legal Administrative Assistants, and Paralegals across multiple practice areas. This position is responsible for preparing legal documents, managing files, coordinating administrative tasks, and supporting day-to-day legal operations while maintaining a high level of accuracy, professionalism, and confidentiality.

ESSENTIAL DUTIES & RESPONSIBILITIES:

Document Preparation & File Management

• Prepare, proofread, and format legal documents, including correspondence, pleadings, and contracts.
• Scan and profile documents and correspondence into the Firm's document management system (iManage).
• Organize and maintain electronic files and ensure proper document storage and retrieval.

Administrative & Operational Support

• Submit conflicts requests to initiate new client and matter files.
• Enter billable time for attorneys and assist with revisions to pre-bills.
• Coordinate and schedule travel, meetings, and appointments.
• Submit expense reimbursements in a timely manner.
• Provide overflow assistance and perform additional administrative and secretarial duties as needed.

Practice Support

• Support attorneys and legal staff across multiple practice areas with day-to-day administrative needs.
• Apply basic knowledge of legal terminology, documents, and court systems to support workflow processes.
• Maintain effective communication with attorneys, clients, and staff.
• Work collaboratively across teams while managing competing priorities.
• Demonstrate professionalism, discretion, and confidentiality in all interactions.

QUALIFICATIONS:

• High school diploma or GED required; bachelor’s degree preferred.
• Minimum of 3 to 5 years of administrative experience in a law firm required.
• Proficiency in Microsoft Word (including styles), Adobe Acrobat Professional, and pdfDocs.
• Familiarity with Microsoft Excel, PowerPoint, and time entry systems.
• Experience with document management systems (iManage preferred).
• Basic knowledge of legal terminology, legal documents, and court systems.
• Strong organizational, proofreading, and editing skills with attention to detail and accuracy.
• Excellent communication and interpersonal skills.
• Ability to prioritize tasks and manage multiple demands in a fast-paced environment.
• Ability to work independently and as part of a team.
• Ability to handle confidential information with discretion.

Working Conditions:

This position operates in a professional office environment with standard equipment.

The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of essential functions, responsibilities, or requirements.

We are proud to be an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, veteran status, sexual orientation, gender identity, pregnancy, genetic information, or any other characteristic protected by applicable federal, state, or local law and will not be discriminated against on the basis of disability. It is our intention that all qualified applicants are given equal opportunity and that employment decisions be based on job-related factors.

If you require a reasonable accommodation to complete the application or interview process, please contact us at [e-mail]