Legal Administrative Specialist - Litigation

Morgan Lewis; Los Angeles (CA); Hybrid; USD 86,825 - 113,131; Full time

Job summary

Morgan Lewis in Los Angeles is seeking a Legal Administrative Specialist (LAS) to support the Litigation Practice Group. The LAS will collaborate closely with attorneys, managing tasks, providing legal research, and coordinating schedules, working three days a week in office.

Candidates should have at least seven years of administrative experience, preferably in a law firm, and be proficient in Microsoft Office tools. The role offers a salary range of $86,825 – $113,131.

Qualifications

• 7+ years of administrative support experience is required.
• Previous experience in a law firm is necessary.
• Proficiency in Microsoft Office Suite is essential.

Responsibilities

• Manage assignment workflow using Task Delegation software.
• Assist in editing and proofreading documents.
• Coordinate attorney schedules and manage calendars.
• Provide legal research and case support as needed.

Skills

Task Delegation and Workflow Management

Microsoft Outlook

Word Processing

Communication Skills

Legal Research

Education

Bachelor’s degree

Tools

BigHand

Job description

Morgan, Lewis & Bockius LLP is seeking a Legal Administrative Specialist (LAS) to support the Litigation Practice Group.

The LAS will work in the office three days per week, with flexibility for client demands or accommodations approved by the practice group.

Responsibilities

• Use Task Delegation and Workflow Management software (BigHand) to receive, enter, update assignments, and communicate status of task completion and new developments to supervisors.
• Assist with word processing; edit and proofread correspondence, memorandums, reports, and general communications.
• Answer phones, take messages, assist with time entry, schedule appointments, coordinate meetings, arrange audio and video conferences, reserve conference rooms, and set up equipment.
• Maintain attorney calendar; advise attorney of appointments, update attorney address book and InterAction entries.
• Perform redlining, prepare individual signature packets of closing documents, compile exhibits and schedules, and assemble executed signatures of final documents.
• Process new business intake, related forms, and correspondence.
• Process expense reports and invoices, arrange check requests, and monitor through completion.
• Arrange travel, prepare itineraries, and maintain attorney travel and desk profiles.
• Coordinate or assist with printing, scanning, copying, and sending documents.
• Provide legal research, case support, and project assistance as needed.
• Perform other administrative duties as assigned.

Education & Experience

• At least seven (7) years of administrative support experience required.
• Bachelor’s degree preferred.
• Previous law firm experience required.
• Experience supporting a Litigation practice, including State and Federal Court rules and filing procedures.
• Overall performance rating of Consistently Meets Expectations or above.
• Demonstrated proficiency with Microsoft Outlook, Word, Excel, Power Point, and PDF software.
• Flexibility to work overtime required.

Salary range for LosAngeles: $86,825.00 – $113,131.00.

Equal Employment Opportunity

Morgan, Lewis & Bockius LLP is committed to equal employment opportunity and providing reasonable accommodations to applicants with physical and/or mental disabilities. We value inclusion and solicit applications from all qualified applicants without regard to race, color, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability, medical condition, veteran status, gender identity, genetic information, or any other characteristic protected by federal, state, or local law. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment qualified applicants with arrest and conviction records.

California Applicants: Pursuant to the California Consumer Privacy Act, the firm provides a privacy notice for candidates that explains the categories of personal information collected and the purposes of use.

Hiring Process: Morgan Lewis does not accept resumes or referrals from search firms for most staff positions. “At‑will” employment: If hired, your employment relationship will be on an “at‑will” basis, meaning either party may modify terms or end the relationship at any time, with or without cause, and with or without advance notice, although reasonable notice would be expected.