Legal Administrative Professional I - Sentencing Unit

King County, WA; Seattle (WA); Hybrid; USD 40,000 - 51,000; Full time

Benefits offered by this job

Hybrid work schedule

Generous benefits package

2 days in-office per week

Job summary

King County Prosecuting Attorney's Office in Seattle, WA seeks a Legal Administrative Professional I for the Sentencing Unit to support the full sentencing process. You will prepare materials, coordinate scheduling, and ensure documents and notifications are completed timely.

The role involves collaboration with attorneys, court staff, and partner agencies, plus post-sentencing tasks, document processing, and database work, with emphasis on equity and inclusion.

Qualifications

• Knowledge of the criminal justice system and office practices.
• Ability to communicate effectively and follow written and verbal directions.
• Strong organizational skills with attention to detail.
• Ability to meet deadlines and handle interruptions.
• Teamwork, initiative, and dependable attendance.
• Customer service skills in person and by phone.

Responsibilities

• Coordinate all cases pending sentencing.
• Prepare and deliver sentencing packets to DPAs.
• Schedule weekly sentencing calendars with the Superior Court Sentencing Coordinator.
• Email sentencing calendars to designated list.
• Provide pre-sentence reports to Court and defense counsel.
• Oversee DNA collection procedures.
• Complete post-sentencing checklists and distribute copies to Records and Corrections.
• Provide front desk coverage during breaks and absences.
• Prepare J&S paperwork for Plea/Sentencings.
• Distribute completed J&S paperwork to DOC.
• Act as on-site copy machine lead for West Wing.

Tools

PbK

Word

Excel

Adobe Pro

Job description

Summary

The King County Prosecuting Attorney's Office is looking for highly motivated individual to join our team as a Legal Administrative Professional I in our Sentencing Unit. The Sentencing Unit supports the full sentencing process by preparing accurate case materials, coordinating scheduling with the court, and ensuring all required documents and notifications are completed in a timely manner. The team works closely with attorneys, court staff, and partner agencies to manage sentencing calendars, compile criminal history information, and complete post-sentencing tasks. In addition to case coordination, the unit provides essential administrative support including document processing, and database work, and plays an active role in advancing the office’s equity and inclusion efforts.

About The King County Prosecuting Attorney’s Office

Our mission is to do Justice:

• We exercise the power given to us by the people with fairness and humility.
• We serve our diverse community, support victims and families, and hold individuals accountable.
• We develop innovative and collaborative solutions for King County and the State of Washington.

We are guided by our core values of Integrity, Compassion, Professionalism, and Leadership. Our office is comprised of six divisions that are further organized into specialized units: To learn more about the Prosecuting Attorney’s Office (PAO), please visit our website.

Who May Apply: This position is open to all qualified applicants.

Work Location:

In- person/telecommuting-King County Courthouse, 516 Third Avenue, Seattle.

Work Schedule:

This position works a 40-hour work week schedule, normally Monday – Friday, 8:00 a.m. to 5:00 p.m. This position is eligible for King County’s generous benefits package. Employees assigned to this position enjoy a hybrid work schedule that allows telecommuting, with a minimum of 2-days in office per week, subject to business needs and a telecommuting agreement. If a successful candidate is new to the King County Prosecuting Attorney's Office, they will be required to work in office four days a week for the first six months of employment.

Salary:

Range 38 - $29.25 (step one) - $37.08 (step ten) hourly*

Union Membership:

Positions in this classification are represented by Teamsters Local No. 117.

Selection Process:

Materials will be reviewed for qualifications, and the most competitive candidates may be invited to participate in a panel interview process. Current PAO employees who are represented by Teamsters Local No. 117 will receive priority consideration.

For More Information Regarding This Recruitment, Please Contact

Karla Avila Vargas (She/Her) Human Resource Analyst [e-mail]

Special Requirements:

Finalists must successfully submit to a criminal background check, reference check, and be fingerprinted.

• In addition to the benefits listed on the benefits tab, employees with less than 2 years of service will receive .25 per hour less than the hourly salary table due to a mandatory contribution toward the Teamsters Pension Trust that was voted by members of the collective bargaining agreement between our office and Teamsters Local No. 117. This contribution is made by the employee and after two years it is paid by the employer.

Job Duties:

• Responsible for coordination of all cases pending sentencing
• Prepare and deliver sentencing packets to DPAs
• Works with the Superior Court Sentencing Coordinator to schedule weekly sentencing calendars
• Emails sentencing calendars to designated list
• Provides pre-sentence reports to Court and defense counsel
• Oversees DNA collection procedures
• Completes a post-sentencing checklist on Monday including providing notice of newly set review hearings, providing copies to Records and Department of Corrections
• Provides regularly scheduled front desk coverage for receptionist breaks, lunch, and absences
• Prepares J&S paperwork for Plea/Sentencings
• Prepares and distributes completed J&S paperwork to Department of Corrections
• Point person for copy machine repair and supplies on the West Wing
• Resolving monthly PBK Lagging list
• Run JABS criminal history for DPAs
• Actively participate in PAO equity work, attending equity trainings and discussions

Experience, Qualifications, Knowledge, Skills:

• Knowledge of the criminal justice system and general office principles and practices
• Ability to communicate effectively and follow written and verbal directions
• Strong organizational skills and ability to complete a variety of tasks in an accurate manner with frequent interruptions
• Ability to meet deadlines with attention to detail and to assume unscheduled and unexpected responsibilities
• Ability to work independently or as part of a team, exercising initiative, and following through with work assignments
• Customer service skills in person and via telephone (discretion, patience, etiquette, professionalism)
• Skill in using computers and the ability to become proficient in the use of database programs such as PbK (with training), Word, Excel, and Adobe Pro
• Demonstrated predictable, reliable, and timely attendance
• Ability to accept supervision and feedback
• Establish and maintain positive and effective working relationships with management, co-workers, attorneys, law enforcement and the public
• Active participation in PAO equity work, attending equity trainings and discussions, support for the PAO’s Race, Equity and Social Justice policy and principles, work with PAO colleagues and management to identify opportunities for improvement

Supplemental Information

The Prosecuting Attorney's Office is dedicated to making King County a welcoming community where every person can thrive. We value diversity, inclusion and belonging in our workplace and workforce. To reach this goal we are committed to workforce equity. Equitable recruiting, support, and retention is how we will obtain the highest quality workforce in our region; a workforce that shares and will help advance our guiding principles--we are one team; we solve problems; we focus on the customer; we drive for results; we are racially just; we respect all people; we lead the way; and we are responsible stewards. We encourage people of all backgrounds and identities to apply, including Native American and people of color, immigrants, refugees, women, LGBTQ+, people living with disabilities, and veterans.

King County is an Equal Employment Opportunity (EEO) Employer

No person is unlawfully excluded from employment opportunities based on sex, race, color, national origin, ethnicity, religious affiliation, disability, sexual orientation, gender identity or expression, age except by minimum age and retirement provisions, pregnancy, status as a family caregiver, parental status, marital status, military status or status as a veteran who was honorably discharged or who was discharged solely as a result of the person's sexual orientation or gender identity or expression, citizenship or immigration status, genetic information, or other protected class. However, to the extent that distinction or differential treatment on the basis of citizenship or immigration status is authorized by either federal or state law, regulation, or government contract, it is not an unfair practice.

Our EEO policy applies to all employment actions, including but not limited to recruitment, hiring, selection for training, promotion, transfer, demotion, layoff, termination, rates of pay or other forms of compensation.

Benefits

• Excellent medical, dental, and vision coverage options: King County provides eligible employees with options, so they can decide what’s best for themselves and their eligible dependents
• Life and disability insurance: employees are provided basic coverage and given the opportunity to purchase additional insurance for both the employee and eligible dependents
• Retirement: eligible King County employees may participate in a pension plan through the Washington State Department of Retirement Systems and a 457(b) deferred-compensation plan
• Transportation program and ORCA transit pass
• 12 paid holidays each year plus two personal holidays
• Generous vacation and paid sick leave
• Paid parental, family and medical, and volunteer leaves
• Flexible Spending Account
• Wellness programs
• Onsite activity centers
• Employee Giving Program
• Employee assistance programs
• Flexible schedules and telecommuting options, depending on position
• Training and career development programs

For additional information about employee benefits, visit our Benefits, Payroll, and Retirement Page.

This is a general description of the benefits offered to eligible King County employees, and every effort has been made to ensure its accuracy. If any information on this document conflicts with the provisions of a collective bargaining agreement (CBA), the CBA prevails.

NOTE:

Benefits for Term Limited Temporary (TLT) or Short Term Temporary (STT) positions, including leave eligibility and/or participation in the pension plan through the Washington State Department of Retirement Systems, will vary based upon the terms and details of the position. Short Term Temporary positions are not eligible for an ORCA transit pass.

For inquiries about the specifics of this position, please contact the recruiter identified on this job posting.