Legal Administrative Professional I - Sentencing Unit

King-County,-W; Seattle (WA); Hybrid; USD 40,000 - 51,000; Full time

Job summary

King County Prosecuting Attorney's Office seeks a Legal Administrative Professional I for the Sentencing Unit. This role supports the full sentencing process, coordinating calendars, preparing materials, and ensuring timely documents and notifications.

The position offers a hybrid schedule with in-office presence required two days weekly, subject to needs. The candidate will handle case coordination, reporting, and administrative duties while contributing to equity initiatives and cross-agency

Qualifications

• Knowledge of the criminal justice system and general office principles and practices.
• Ability to communicate effectively and follow written and verbal directions.
• Strong organizational skills with ability to handle interruptions and deadlines.
• Capable of working independently or in a team, with initiative.
• Customer service skills in person and by phone; discretion and professionalism.
• Proficient in computers; PBK, Word, Excel, and Adobe Pro with training.

Responsibilities

• Coordinate all cases pending sentencing.
• Prepare and deliver sentencing packets to DPAs.
• Schedule weekly sentencing calendars with the Superior Court Sentencing Coordinator.
• Email sentencing calendars to designated lists.
• Provide pre-sentence reports to Court and defense counsel.
• Oversee DNA collection procedures and post-sentencing tasks.
• Provide front desk coverage during breaks and absences.
• Prepare J&S paperwork for Plea/Sentencings and distribute to Corrections.
• Act as point person for copy machine repair and supplies.
• Run JABS criminal history for DPAs.
• Participate in PAO equity trainings and discussions.

Skills

Criminal justice knowledge

Communication skills

Organizational skills

Attention to deadlines

Independent work

Customer service

PbK database

Word

Excel

Adobe Pro

Tools

PbK database

Microsoft Word

Excel

Adobe Acrobat Pro

Job description

The King County Prosecuting Attorney's Office is looking for highly motivated individual to join our team as a Legal Administrative Professional I in our Sentencing Unit. The Sentencing Unit supports the full sentencing process by preparing accurate case materials, coordinating scheduling with the court, and ensuring all required documents and notifications are completed in a timely manner. The team works closely with attorneys, court staff, and partner agencies to manage sentencing calendars, compile criminal history information, and complete post-sentencing tasks. In addition to case coordination, the unit provides essential administrative support including document processing, and database work, and plays an active role in advancing the office's equity and inclusion efforts.

About the King County Prosecuting Attorney's Office

Our mission is to do Justice:

• We exercise the power given to us by the people with fairness and humility.
• We serve our diverse community, support victims and families, and hold individuals accountable.
• We develop innovative and collaborative solutions for King County and the State of Washington.

We are guided by our core values of Integrity, Compassion, Professionalism, and Leadership.

Who May Apply:

This position is open to all qualified applicants.

Work Location:

In- person/telecommuting-King County Courthouse, 516 Third Avenue, Seattle.

Work Schedule:

This position works a 40-hour work week schedule, normally Monday - Friday, 8:00 a.m. to 5:00 p.m. This position is eligible for King County's generous benefits package. Employees assigned to this position enjoy a hybrid work schedule that allows telecommuting, with a minimum of 2-days in office per week, subject to business needs and a telecommuting agreement. If a successful candidate is new to the King County Prosecuting Attorney's Office, they will be required to work in office four days a week for the first six months of employment

Salary:

Range 38 - $29.25 (step one) - $37.08 (step ten) hourly*

Union Membership:

Positions in this classification are represented by Teamsters Local No. 117.

Special Requirements:

Finalists must successfully submit to a criminal background check, reference check, and be fingerprinted.

* In addition to the benefits listed on the benefits tab, employees with less than 2 years of service will receive .25 per hour less than the hourly salary table due to a mandatory contribution toward the Teamsters Pension Trust that was voted by members of the collective bargaining agreement between our office and Teamsters Local No. 117. This contribution is made by the employee and after two years it is paid by the employer.

• Responsible for coordination of all cases pending sentencing
• Prepare and deliver sentencing packets to DPAs
• Works with the Superior Court Sentencing Coordinator to schedule weekly sentencing calendars
• Emails sentencing calendars to designated list
• Provides pre-sentence reports to Court and defense counsel
• Oversees DNA collection procedures
• Completes a post-sentencing checklist on Monday including providing notice of newly set review hearings, providing copies to Records and Department of Corrections
• Provides regularly scheduled front desk coverage for receptionist breaks, lunch, and absences
• Prepares J&S paperwork for Plea/Sentencings
• Prepares and distributes completed J&S paperwork to Department of Corrections
• Point person for copy machine repair and supplies on the West Wing
• Resolving monthly PBK Lagging list
• Run JABS criminal history for DPAs
• Actively participate in PAO equity work, attending equity trainings and discussions

• Knowledge of the criminal justice system and general office principles and practices
• Ability to communicate effectively and follow written and verbal directions
• Strong organizational skills and ability to complete a variety of tasks in an accurate manner with frequent interruptions
• Ability to meet deadlines with attention to detail and to assume unscheduled and unexpected responsibilities
• Ability to work independently or as part of a team, exercising initiative, and following through with work assignments
• Customer service skills in person and via telephone (discretion, patience, etiquette, professionalism)
• Skill in using computers and the ability to become proficient in the use of database programs such as PbK (with training), Word, Excel, and Adobe Pro
• Demonstrated predictable, reliable, and timely attendance
• Ability to accept supervision and feedback
• Establish and maintain positive and effective working relationships with management, co-workers, attorneys, law enforcement and the public
• Active participation in PAO equity work, attending equity trainings and discussions, support for the PAO’s Race, Equity and Social Justice policy and principles, work with PAO colleagues and management to identify opportunities for improvement

King County is an Equal Employment Opportunity (EEO) Employer

No person is unlawfully excluded from employment opportunities based on sex, race, color, national origin, ethnicity, religious affiliation, disability, sexual orientation, gender identity or expression, age except by minimum age and retirement provisions, pregnancy, status as a family caregiver, parental status, marital status, military status or status as a veteran who was honorably discharged or who was discharged solely as a result of the person's sexual orientation or gender identity or expression, citizenship or immigration status, genetic information, or other protected class. However, to the extent that distinction or differential treatment on the basis of citizenship or immigration status is authorized by either federal or state law, regulation, or government contract, it is not an unfair practice.

Our EEO policy applies to all employment actions, including but not limited to recruitment, hiring, selection for training, promotion, transfer, demotion, layoff, termination, rates of pay or other forms of compensation.

For more information regarding this recruitment, please contact:

Karla Avila Vargas (She/Her)

Human Resource Analyst

[e-mail]