Legal Administrative Assistant Pharmaceutical

Tucker Parker Smith Group (TPS Group); San Rafael (CA); Remote; USD 1,000; Full time

Job summary

The TPS Group seeks a detail-oriented Contracts Associate for a 6-month remote assignment. The ideal candidate will manage a high volume of contracts, ensuring compliance and facilitating effective completion among internal and external stakeholders. Strong communication and organizational skills are essential for thriving in a fast-paced legal environment.

Qualifications

• 2-4 years of experience in contracts administration or legal support required.
• Experience within a law firm or in-house legal team at a public company.
• Industry experience in biotechnology or pharmaceuticals preferred.

Responsibilities

• Draft and manage contracts using various templates and tools.
• Research existing contractual relationships and ensure compliance.
• Facilitate contract completion as a liaison between departments.

Skills

Communication

Organizational skills

Time-management

Education

Bachelor's degree (BA or equivalent)

Tools

Microsoft Office

ARIBA

Icertis

SAP

Job description

T

Tucker Parker Smith Group (TPS Group)

Contracts Associate (Remote)
Location: San Rafael, CA.
6 Month Assignment
Pay Rate: $30/hr.

On behalf of our client a leading pharmaceutical company specializing in therapeutics for patients with life threatening rare genetic diseases. We are seeking a detail-oriented and highly organized Contracts Associate to support the Legal Department and internal stakeholders by drafting, negotiating, and managing a high volume of contracts. This role is ideal for someone with strong communication skills, a proactive mindset, and the ability to thrive in a fast-paced, contract-intensive environment.

Key Responsibilities:
· Draft a wide range of contracts, primarily using templates including Non-Disclosure Agreements (NDAs), Master Service Agreements (MSAs), Amendments, Scopes of Work (SOWs), and Change Orders.
· Research existing and prior contractual relationships with external parties.
· Utilize contract lifecycle management (CLM) tools (e.g., ARIBA, Icertis) to draft, process, and track contracts through execution.
· Use playbooks and established guidelines to support contract negotiation.
· Monitor and manage contract workflows, ensuring timely processing from draft to final signature.
· Ensure organizational compliance with contracting policies and procedures.
· Act as a liaison among internal departments, legal counsel, and external vendors to facilitate contract completion.
· Coordinate contract-related activities across legal and operational departments.
· Contribute to special projects and continuous improvement initiatives within the Legal Department.

Education and Qualifications:
· Bachelor's degree (BA or equivalent) required and 2–4 years of experience in contracts administration or a related legal support role.
· Proficient in Microsoft Office tools (Word, Excel, PowerPoint) and document/database management systems.
· Exceptional organizational and time-management skills, with the ability to manage multiple priorities and meet tight deadlines.
· Experience within a large law firm or in-house legal team at a public company.
· Industry experience in biotech, pharmaceuticals, medical devices, or other contract-intensive sectors.
· Familiarity with SAP, ARIBA, and Icertis is a strong plus.

Company Description

The TPS Group, www.tpsmithgroup.com, is a Certified Woman and Disabled Owned Diverse recruiting and staffing firm that is a trusted recruiting partner to top companies.

Company Description

The TPS Group, www.tpsmithgroup.com, is a Certified Woman and Disabled Owned Diverse recruiting and staffing firm that is a trusted recruiting partner to top companies.