Legal Administrative Assistant - Medical Malpractice

Wilson Elser; Orlando (FL); On-site; USD 40,000 - 60,000; Full time

Benefits offered by this job

401(k) match

Generous PTO

Corporate discounts

Job summary

Wilson Elser's Orlando office is seeking a detail-oriented Legal Administrative Assistant to support a Medical Malpractice and defense team. You will handle filings, document management, and scheduling while maintaining billing-related tasks and file organization.

The role requires 2+ years of litigation experience, knowledge of Florida procedures, and strong typing. Notary license preferred; team-focused environment with solid benefits. Regency-based in Orlando.

Qualifications

• 2+ years Litigation experience.
• Prior experience with litigation involving Medical Malpractice.
• Must have experience with litigation procedures, e-filing, and creating table of authorities.
• Familiarity with Florida State and Federal court procedures and rules.
• Team-based collaboration with legal secretaries.
• Excellent organizational skills in a fast-paced environment.
• Excellent typing skills; licensed Notary.

Responsibilities

• Prepare legal filings: format documents, pull exhibits, proofread and redact documents.
• Prepare court filings; learn court rules and filing procedures.
• E-file court filings.
• Document management: save to network, index for file room.
• Retrieve court decisions from Westlaw.
• Prepare cover letters for attorney bills; input billing data.
• Schedule conferences and depositions; maintain attorney calendars.
• Manage bills for third party vendors; process check requests with accounting.

Skills

Strong written & verbal communication

Excellent typing skills

Licensed Notary

Tools

Microsoft Office 2007

Westlaw familiarity

Job description

AtWilson Elser, we are redefining what it means to work at a national law firm. With more than 1,400 attorneys across 46 offices nationwide, we are recognized among the top 100 law firms by The American Lawyer and ranked #30 in the National Law Journal’s survey of the nation’s largest law firms.

Our continued success is built on a culture of collaboration, innovation, client service, and mutual respect. We are committed to fostering an environment where employees are empowered to grow their careers, contribute meaningfully, and thrive professionally.

Our firm is committed to attracting and retaining professionals who value each other and the service we provide by embracing Teamwork, Collaboration, Client Service, and Innovation. If you are a motivated professional looking for a long‑term fit where you can grow in a role, and will be valued and empowered, then we invite you to apply to our Legal Administrative Assistant position in our Orlando office.

The Positio

Wilson Elser’s Orlando office is currently seeking a Legal Administrative Assistant to work with a leading Medical Malpractice and Long-Term Care defense team.

Key Responsibilities

• Prepare legal filings: format documents, pull exhibits, proofread and redact documents
• Prepare court filings, become familiar with court rules and filing procedures
• E-file court filings
• Document management and organization, saving to network, indexing for file room
• Retrieve court decisions from Westlaw
• Prepare cover letters for attorney bills
• Input billing information into billing software
• Schedule conferences and depositions, maintain attorney calendars
• Manage bills for third party vendors, process check requests and follow up with accounting

Qualifications

• 2+ years Litigation experience
• Prior experience with litigation involving Medical Malpractice
• Must have prior experience with litigation procedures and processes, e-filing, and creating table of authorities
• Familiarity with Florida State and Federal court procedures and rules
• Ability to work in a team-based setting with other Legal Secretaries supporting a group of attorneys
• Open to taking on new responsibilities and challenging tasks
• Excellent organizational skills with the ability to integrate into a fast-paced environment
• Excellent typing skills with proficiency in Microsoft Office 2007 (Word, Outlook, Excel)
• Strong written and verbal communication skills
• Licensed Notary

Why Should You Apply?

• Benefits: Outstanding benefits package, including 401k match and generous PTO plan
• Career Growth: Ample opportunities for professional development and advancement
• Employee Perks: Access to corporate discount plans and other benefits

Wilson Elser is committed to a collegial work environment in which all individuals are treated with respect and dignity. It is the Firm's policy that employment will be based on merit, qualifications, and competence. Further, employment decisions will be made without regard to an applicants race, color, age, sex, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation or preference, gender identity, physical or mental disability, status as a victim of domestic violence, sex offenses, stalking, past or present service in the uniformed services or application or obligation to serve in the uniformed services, or any other characteristic protected by law.

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