Legal Administrative Assistant

Wilson Elser; Orlando (FL); On-site; USD 42,000 - 65,000; Full time

Benefits offered by this job

401k match

Generous PTO plan

Corporate discount plans

Job summary

Wilson Elser’s Orlando office is seeking a Legal Administrative Assistant to support a leading Medical Malpractice defense team. The role involves preparing legal filings, managing documents, and maintaining attorney calendars.

The candidate should have 3+ years of litigation experience, familiarity with Florida court rules, and strong organizational and typing skills. This position offers a comprehensive benefits package and growth opportunities.

Qualifications

• 3+ years of Litigation experience.
• Must have prior experience with litigation procedures and processes, e-filing, and creating table of authorities.
• Familiarity with Florida State and Federal court procedures and rules.
• Ability to work in a team-based setting with other Legal Secretaries supporting a group of attorneys.
• Open to taking on new responsibilities and challenging tasks.
• Excellent organizational skills with the ability to integrate into a fast-paced environment.
• Excellent typing skills with proficiency in Microsoft Office 2007 (Word, Outlook, Excel).
• Strong written and verbal communication skills.

Responsibilities

• Prepare legal filings: format documents, pull exhibits, proofread and redact documents.
• Prepare court filings, become familiar with court rules and filing procedures.
• E-file court filings
• Open new matters
• Document management and organization, saving to network, indexing for file room
• Retrieve court decisions from Westlaw
• Prepare cover letters for attorney bills
• Input billing information into billing software
• Schedule conferences and depositions, maintain attorney calendars
• Manage bills for third party vendors, process check requests and follow up with accounting

Skills

Litigation experience

Team collaboration

Microsoft Office proficiency

E-filing

Tools

Westlaw

Billing software

Job description

AtWilson Elser, we are redefining what it means to work at a national law firm. With more than 1,400 attorneys across 46 offices nationwide, we are recognized among the top 100 law firms by The American Lawyer and ranked #30 in the National Law Journal’s survey of the nation’s largest law firms.

Our continued success is built on a culture of collaboration, innovation, client service, and mutual respect. We are committed to fostering an environment where employees are empowered to grow their careers, contribute meaningfully, and thrive professionally.

Our firm is committed to attracting and retaining professionals who value each other and the service we provide by embracing Teamwork, Collaboration, Client Service, and Innovation. If you are a motivated professional looking for a long‑term fit where you can grow in a role, and will be valued and empowered, then we invite you to apply to our Legal Administrative Assistantposition in our Orlando

The Position

Wilson Elser’s Orlando office is currently seeking a Legal Administrative Assistant to work with a leading Medical Malpractice defense team.

Key Responsibilities

• Prepare legal filings: format documents, pull exhibits, proofread and redact documents
• Prepare court filings, become familiar with court rules and filing procedures
• E-file court filings
• Document management and organization, saving to network, indexing for file room
• Retrieve court decisions from Westlaw
• Prepare cover letters for attorney bills
• Input billing information into billing software
• Schedule conferences and depositions, maintain attorney calendars
• Manage bills for third party vendors, process check requests and follow up with accounting

Qualifications

• 3+ years Litigation experience
• Must have prior experience with litigation procedures and processes, e‑filing, and creating table of authorities
• Familiarity with Florida State and Federal court procedures and rules
• Ability to work in a team‑based setting with other Legal Secretaries supporting a group of attorneys
• Open to taking on new responsibilities and challenging tasks
• Excellent organizational skills with the ability to integrate into a fast‑paced environment
• Excellent typing skills with proficiency in Microsoft Office 2007 (Word, Outlook, Excel)
• Strong written and verbal communication skills

Why Should You Apply?

• Benefits: Outstanding benefits package, including 401k match and generous PTO plan
• Career Growth: Ample opportunities for professional development and advancement
• Employee Perks: Access to corporate discount plans and other benefits

AtWilson Elser, we are redefining what it means to work at a national law firm. With more than 1,400 attorneys across 46 offices nationwide, we are recognized among the top 100 law firms by The American Lawyer and ranked #30 in the National Law Journal’s survey of the nation’s largest law firms.

Our continued success is built on a culture of collaboration, innovation, client service, and mutual respect. We are committed to fostering an environment where employees are empowered to grow their careers, contribute meaningfully, and thrive professionally.

Our firm is committed to attracting and retaining professionals who value each other and the service we provide by embracing Teamwork, Collaboration, Client Service, and Innovation. If you are a motivated professional looking for a long‑term fit where you can grow in a role, and will be valued and empowered, then we invite you to apply to our Legal Administrative Assistantposition in our Orlando

The Position

Wilson Elser’s Orlando office is currently seeking a Legal Administrative Assistant to work with a leading Medical Malpractice defense team.

Key Responsibilities

• Prepare legal filings: format documents, pull exhibits, proofread and redact documents
• Prepare court filings, become familiar with court rules and filing procedures
• E-file court filings
• Open new matters
• Document management and organization, saving to network, indexing for file room
• Retrieve court decisions from Westlaw
• Prepare cover letters for attorney bills
• Input billing information into billing software
• Schedule conferences and depositions, maintain attorney calendars
• Manage bills for third party vendors, process check requests and follow up with accounting

Qualifications

• 3+ years Litigation experience
• Must have prior experience with litigation procedures and processes, e‑filing, and creating table of authorities
• Familiarity with Florida State and Federal court procedures and rules
• Ability to work in a team‑based setting with other Legal Secretaries supporting a group of attorneys
• Open to taking on new responsibilities and challenging tasks
• Excellent organizational skills with the ability to integrate into a fast‑paced environment
• Excellent typing skills with proficiency in Microsoft Office 2007 (Word, Outlook, Excel)
• Strong written and verbal communication skills

Why Should You Apply?

• Benefits: Outstanding benefits package, including 401k match and generous PTO plan
• Career Growth: Ample opportunities for professional development and advancement
• Employee Perks: Access to corporate discount plans and other benefits

Wilson Elser welcomes submissions of candidates for our open positions exclusively from recruitment agencies with an active, signed fee agreement who have been granted access to a position through our dedicated Recruitment Agency Portal. We are unable to consider submissions from recruitment agencies without a current (dated as of 7/1/2024) agreement in place. We appreciate your understanding. For collaboration inquiries or to establish an agreement, please contact us at [e-mail].

Wilson Elser is committed to a collegial work environment in which all individuals are treated with respect and dignity. It is the Firm's policy that employment will be based on merit, qualifications, and competence. Further, employment decisions will be made without regard to an applicants race, color, age, sex, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation or preference, gender identity, physical or mental disability, status as a victim of domestic violence, sex offenses, or stalking, past or present service in the uniformed services or application or obligation to serve in the uniformed services, or any other characteristic protected by law.

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