LEGAL ADMINISTRATIVE ASSISTANT - LITIGATION, CORPORATE, GOVERNMENT (Washington, D.C.)

Barnes & Thornburg LLP; Washington (District of Columbia); On-site; USD 100,000 - 120,000; Full time

Job summary

An established industry player is seeking a detail-oriented Legal Administrative Assistant to support attorneys in a fast-paced environment. This role involves preparing legal documents, managing case files, and maintaining effective communication with clients and staff. The ideal candidate will demonstrate strong organizational skills, accuracy, and the ability to multitask effectively. Join a dynamic team that values confidentiality and professionalism while offering a comprehensive benefits package, including health insurance and 401k options. This is a fantastic opportunity to grow within a supportive legal practice.

Benefits

Health insurance

Life insurance

401k/Roth and Profit Sharing

Paid time off

Qualifications

• Proven ability to proofread and edit legal correspondence for accuracy.
• Excellent communication skills, both written and verbal.
• Detail-oriented with a high level of accuracy in all tasks.

Responsibilities

• Prepare legal documents from written and oral drafts, including pleadings.
• Manage attorney calendars and case deadline reminders efficiently.
• Coordinate preparation of binders for depositions, hearings, and trials.

Skills

MS Office

iManage

Adobe PDF

ChromeRiver

Legal terminology

Proofreading

Organizational skills

Multitasking

Communication skills

E-filing

Job description

LEGAL ADMINISTRATIVE ASSISTANT - LITIGATION, CORPORATE, GOVERNMENT (Washington, D.C.)

Join to apply for the LEGAL ADMINISTRATIVE ASSISTANT - LITIGATION, CORPORATE, GOVERNMENT (Washington, D.C.) role at Barnes & Thornburg LLP

LEGAL ADMINISTRATIVE ASSISTANT - LITIGATION, CORPORATE, GOVERNMENT (Washington, D.C.)

Join to apply for the LEGAL ADMINISTRATIVE ASSISTANT - LITIGATION, CORPORATE, GOVERNMENT (Washington, D.C.) role at Barnes & Thornburg LLP

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Summary

The Legal Administrative Assistant (LAA) will perform a variety of secretarial duties for assigned attorneys in accordance with established policies and procedures. This role requires maintaining positive contact with clients, attorneys, and staff while ensuring confidentiality of client matters. The ideal candidate will possess strong organizational skills, a high level of accuracy, and the ability to manage multiple tasks efficiently in a fast-paced legal environment.

• Advanced MS Office, iManage, Adobe PDF, ChromeRiver, and other firm software.
• Prepare legal documents from written and oral drafts, including shell pleadings and discovery.
• Create drafts and standard correspondence to courts, clerks, and opposing counsel.
• Edit, format, and proofread documents, spreadsheets, and presentations with attention to detail.
• Understand the e-filing process and local court rules across multiple jurisdictions.
• Create and manage electronic case files for efficient access by attorneys.
• Coordinate preparation of binders for depositions, hearings, and trials.
• Establish and maintain attorney calendars and case deadline reminders.
• Schedule meetings and travel itineraries based on attorney availability.
• Process bills, review billing sheets, and edit bills as necessary.
• Handle new business requests, including opening new matters and preparing conflict submissions.
• Manage workflow of assigned tasks, prioritizing to meet deadlines.
• Collaborate with administrative support staff to complete tasks efficiently.
• Handle filing for Federal, State, Appeals, and E-Filings.
• Assist with trial preparation, including creating trial and exhibit binders.
• Ensure timely submission of calendar deadline items to the docketing clerk.
• Process expense reports and enter partner billable time.
• Provide reception relief and assist with overflow typing, filing, and photocopying as needed.
• Receive clients and visitors while maintaining confidentiality.
• Perform other duties as assigned.
  
  
  

Summary

The Legal Administrative Assistant (LAA) will perform a variety of secretarial duties for assigned attorneys in accordance with established policies and procedures. This role requires maintaining positive contact with clients, attorneys, and staff while ensuring confidentiality of client matters. The ideal candidate will possess strong organizational skills, a high level of accuracy, and the ability to manage multiple tasks efficiently in a fast-paced legal environment.

Essential Duties And Responsibilities

• Advanced MS Office, iManage, Adobe PDF, ChromeRiver, and other firm software.
• Prepare legal documents from written and oral drafts, including shell pleadings and discovery.
• Create drafts and standard correspondence to courts, clerks, and opposing counsel.
• Edit, format, and proofread documents, spreadsheets, and presentations with attention to detail.
• Understand the e-filing process and local court rules across multiple jurisdictions.
• Create and manage electronic case files for efficient access by attorneys.
• Coordinate preparation of binders for depositions, hearings, and trials.
• Establish and maintain attorney calendars and case deadline reminders.
• Schedule meetings and travel itineraries based on attorney availability.
• Process bills, review billing sheets, and edit bills as necessary.
• Handle new business requests, including opening new matters and preparing conflict submissions.
• Manage workflow of assigned tasks, prioritizing to meet deadlines.
• Collaborate with administrative support staff to complete tasks efficiently.
• Perform legal assistant duties as required.
• Handle filing for Federal, State, Appeals, and E-Filings.
• Assist with trial preparation, including creating trial and exhibit binders.
• Ensure timely submission of calendar deadline items to the docketing clerk.
• Process expense reports and enter partner billable time.
• Provide reception relief and assist with overflow typing, filing, and photocopying as needed.
• Receive clients and visitors while maintaining confidentiality.
• Perform other duties as assigned.
  
  
  

Knowledge, Skills And Abilities Required

• Proven ability to proofread and edit legal correspondence for accuracy.
• Strong organizational and multitasking skills.
• Ability to work independently with minimal supervision.
• Excellent communication skills, both written and verbal.
• Detail-oriented with a high level of accuracy in all tasks.
• Ability to manage competing priorities and deadlines effectively.
• Familiarity with legal terminology and procedures is preferred.
  
  
  

Working Conditions

Normal office environment with little exposure to noise, dust, temperature, and the like.The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of essential functions, responsibilities, or requirements

Barnes & Thornburg currently offers a comprehensive benefit package, including health and life insurance, 401k/Roth and Profit Sharing, and paid time off.

WASHINGTON, D.C. APPLICANT SALARY RANGE: $100,000-$120,000. Salary will be commensurate with experience in this role.

Equal Employment Opportunity and Diversity Statement

Barnes & Thornburg is committed to equal employment opportunity in both principle and as a matter of policy. We will recruit, hire, train, promote, compensate and provide benefits to all applicants and employees without regard to ancestry, sex, race, color, ethnicity, national origin, gender, age, religion, religious creed, mental and/or physical disability, medical condition, military and/or veteran’s status, genetic information, marital status, sexual orientation, gender identity and/or expression, or any other basis protected by applicable federal, state and local laws. This policy applies to all recruiting, hiring, promotions, upgrades, layoffs, compensation, benefits, terminations and all other privileges, terms and conditions of employment. The firm complies fully with all federal, state and local equal employment opportunity laws.

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Legal

• Industries

  Law Practice

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