Legal Administrative Assistant IP

Haynes and Boone, LLP; San Francisco, Northern (CA, KY); Hybrid; USD 110,000 - 125,000; Full time

Job summary

Haynes and Boone, LLP seeks a Legal Administrative Assistant in San Francisco to perform full legal administrative duties for attorneys with minimal supervision. Responsibilities include processing client/matter requests, client bills, time and expense reports, and document preparation with proofreading and redlining.

The role requires strong organizational skills and experience in a busy law firm. The ideal candidate has 3+ years in a mid- to large-sized firm, familiarity with NetDocuments and

Qualifications

• Three or more years of law firm experience.
• Strong knowledge of legal terminology and office procedures.
• Experience with firm technologies (NetDocuments, Interaction, Chrome River).

Responsibilities

• Perform legal administrative duties for attorneys, including client/matter requests, bills, time and expense reports.
• Prepare and proofread documents, redline drafts, format correspondence and memos.
• Copy, file, distribute, and manage physical and electronic files; coordinate meetings and calendar for attorneys.
• Greet clients, receive guests, and handle mail; assist with closing binders as needed.
• Transcribe and compose client-related correspondence; support overflow work for absences.
• Support summer associates and visiting lawyers, and coordinate courier services as needed.

Skills

Word processing

Communication

Organization

Attention to detail

Phone etiquette

Teamwork

Customer service

MS Word

Excel

Outlook

PowerPoint

Adobe

Education

High school diploma

Two years college preferred

Tools

NetDocuments

Interaction

Chrome River

Emburse

Intapp

MS Word

Excel

Outlook

PowerPoint

Adobe

Job description

## Legal Administrative Assistant IPApply: San Francisco: Full time: Posted Yesterday: R1442This non-exempt position performs full legal administrative duties for attorneys under minimal supervision. This position requires the individual to perform with a high degree of independent judgment and discretion, and requires a thorough knowledge of organizational procedures and precedents.**Essential Duties*** Performs legal administrative functions associated with firm tasks, including processing new client/matter requests, client bills, time reports and expense reports.* Performs word processing of drafts, revisions and final documents for client-related matters, including correspondence, memoranda, bills, timesheets and project work, as needed. This includes proofreading and redlining work for accuracy, copy, format, etc.* Copies, distributes, sends (electronically and/or via mail, courier or express service), files and otherwise handles completed work.* Maintains physical and electronic files, and contacts.* Coordinates meetings and appointments, and properly receives clients/guests, as requested. Maintains appointment calendar for attorneys.* Transcribes and composes correspondence for client-related matters.* Prepares closing binders, as needed.* Handles incoming and outgoing mail. **Other Duties*** Provides legal administrative assistance to summer associates, visiting attorneys and attorneys whose LAA is absent, as well as provide overflow assistance when needed.* Occasionally may coordinate a courier service to deliver or collect documents for attorney at courthouse or other entities.* Performs other related duties as needed or assigned. **Reporting Relationship**The LAA reports directly to the Office Administrator/Supervisor and indirectly to assigned attorneys. **Qualifications**Knowledge/ExperienceMust have three or more years of experience working in a mid- or large-sized law firm. The LAA should possess working knowledge of general office procedures, as well as, strong familiarity with legal terminology related to general legal concepts and specific area(s) of assignment. They must have working knowledge and experience with the Firm’s technology and applications (NetDocuments, Interaction, Chrome River, Emburse, Intapp are strongly preferred). Prior experience handling expense reports, client bills, multi-line phones and conflict-checking forms, as well as working with Interaction, or another client relationship management database is strongly preferred. Prior experience supporting more than one attorney is required. SkillsThe LAA must possess advanced word processing/computer skills utilizing a variety of software programs including, but not limited to, MS Word, Excel, Outlook, PowerPoint and Adobe. The individual must possess excellent written and verbal communication skills, including grammar, spelling and punctuation. Strong phone etiquette, attention to detail and follow through skills is required. Must be knowledgeable with legal filing and record-keeping practices, as relevant to the specific practice. Must be highly organized and able to successfully multi-task and meet set deadlines. Strong customer service, ability to be flexible and work effectively as part of a team is required. EducationThe LAA should possess a high school diploma, or its equivalent. Two years of college or equivalent work experience is preferred, but not required. **Physical Demands**Must be able to move around the office up to 15% of the time to make copies, fax, file, etc. Remains stationary at least 85% of the time. This position operates computers and other office productivity machines (e.g., fax machine, copier, printer, etc.) on a regular basis. Occasionally required to move documents or files weighing up to 15 lbs. This position requires constant communication and exchange of information with the firm attorneys, clients and staff. This position must be able to inspect and observe information on a computer screen at least 80% of the time. **Working Conditions**Office environment. Overtime Required. **Salary Range:**The expected salary range for this position is $110,000.00-$125,000.00. Please note that the final offer amount may vary based on experience and skillset of the selected candidate.