Legal Administrative Assistant II

Edward Jones; Tacoma (WA); Hybrid; USD 60,000 - 90,000; Full time

Benefits offered by this job

4 days in-office per week

Benefits package including health

Job summary

Edward Jones seeks an experienced Legal Administrative Assistant II to provide executive support to senior Legal Division leaders. You will manage calendars, coordinate meetings, and handle travel and expenses with discretion and professionalism.

You will partner with the General Counsel's Office, track priorities, and craft leadership communications. This role emphasizes confidential handling of sensitive information and proactive problem solving.

Qualifications

• 4–6 years of experience supporting senior executives, preferably at the C‑suite level.
• Strong organizational, analytical, and problem‑solving skills with the ability to manage multiple priorities.
• Proficiency in Microsoft Office applications (Outlook, Word, Excel, PowerPoint, Publisher) and Adobe Pro.
• Experience leveraging AI‑enabled tools to improve productivity and communication.
• Excellent verbal and written communication; able to prepare professional correspondence and executive‑facing materials.

Responsibilities

• Provide executive‑level administrative support to senior Legal Division leaders, including calendar management and meeting coordination.
• Coordinate travel arrangements and expense reporting.
• Anticipate priorities and manage competing demands in a fast‑paced environment.
• Partner with General Counsel's Office to track commitments, deadlines, and priorities.
• Prepare leadership communications, presentations, and leadership‑ready materials.

Skills

Executive support

Calendar management

Travel coordination

Communications

Confidentiality

Tools

Microsoft Office

Adobe Pro

Job description

This job posting is anticipated to remain open for 30 days, from 08-Oct-2026. The posting may close early due to the volume of applicants.

Join a financial services firm where your contributions are valued. Edward Jones is a Fortune 500¹ company where people come first. With over 9 million clients and 20,000 financial advisors across the U.S. and Canada, we’re proud to be privately‑owned, placing the focus on our clients rather than shareholder returns.

Behind everything we do is our purpose: We partner for positive impact to improve the lives of our clients and colleagues, and together, better our communities and society. We are an innovative, flexible, and inclusive organization that attracts, develops, and inspires performance excellence and a sense of belonging.

People are at the center of our partnership. Edward Jones associates are seen, heard, respected, and supported. This is what we believe makes us the best place to start or build your career.

View our Purpose, Inclusion and Citizenship Report.

¹Fortune 500, published June 2024, data as of December 2023. Compensation provided for using, not obtaining, the rating.

Legal Administrative Assistant II plays a critical role in accelerating the effectiveness of the Legal Division by providing high-level executive support, operational coordination, and trusted partnership to senior leaders. Success in this role requires sound judgment, discretion, initiative, strong organizational discipline, and the ability to anticipate needs, manage competing priorities, and drive work forward in a dynamic leadership environment.

This role supports a culture where associates bring out the best in one another, operate with excellence, and remain focused on doing what is best for our clients, communities, and colleagues.

What You'll Do:

• Provide executive-level administrative support to senior Legal Division leaders, including calendar management, meeting coordination, travel arrangements, expense reporting, and support for divisional obligations and external engagements.
• Anticipate priorities, resolve scheduling and logistical conflicts, and proactively manage competing demands in a fast‑paced environment.
• Partner with the General Counsel's Office and Legal Division administrative team to ensure leaders remain informed of commitments, follow‑ups, deadlines, and emerging priorities.
• Handle highly confidential information with professionalism, discretion, and sound judgment.
• Track and communicate progress on key initiatives, action plans, deliverables, and leadership priorities.
• Conduct research and synthesize information to support leader decisions, recommendations, and communications.
• Coordinate with cross‑functional partners to gather information, prepare materials, and support successful execution of team objectives.
• Manage a high volume of communications, including drafting correspondence, presentations, reports, and other leadership‑ready materials.

What You'll Need:

• 4-6 years of experience supporting senior executives, preferably at the C‑suite level.
• Strong organizational, analytical, and problem‑solving skills with the ability to manage multiple priorities while maintaining exceptional attention to detail.
• Proficiency in Microsoft Office applications, including Outlook, Word, Excel, PowerPoint, Publisher, and Adobe Pro.
• Experience leveraging AI‑enabled tools and technology to improve productivity, streamline workflows, synthesize information, and support effective communication.
• Strong verbal and written communication skills, including experience preparing professional correspondence, presentations, and executive‑facing materials.
• Ability to exercise discretion, maintain confidentiality, and build effective relationships with leaders and business partners.

Candidates that live within a commutable distance from our Tempe, AZ and St. Louis, MO home office locations are expected to work in the office four days per week.

At Edward Jones, we are building a place where everyone feels like they belong. We're proud of our associates' contributions to the firm and the recognitions we have received.

Check out our U.S. awards and accolades: Insights & Information Blog Postings about Edward Jones

Check out our Canadian awards and accolades: Insights & Information Blog Postings about Edward Jones

Edward Jones does not discriminate on the basis of race, color, gender, religion, national origin, age, disability, sexual orientation, pregnancy, veteran status, genetic information or any other basis prohibited by applicable law.

Edward Jones' compensation and benefits package includes medical and prescription drug, dental, vision, voluntary benefits (such as accident, hospital indemnity, and critical illness), short- and long-term disability, basic life, and basic AD&D coverage. Short- and long-term disability, basic life, and basic AD&D coverage are provided at no cost to associates. Edward Jones offers a 401k retirement plan, and tax-advantaged accounts: health savings account, and flexible spending account. Edward Jones observes ten paid holidays and provides 15 days of vacation for new associates beginning on January 1 of each year, as well as sick time, personal days, and a paid day for volunteerism. Associates may be eligible for bonuses and profit sharing. All associates are eligible for the firm's Employee Assistance Program. For more information on the Benefits available to Edward Jones associates, please visit our benefits page.