Legal Administrative Assistant // Fargo Office

VOGEL LAW FIRM; Fargo (ND); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Health, dental, and vision insurance

401k and profit sharing

Paid time off (PTO) and holidays

Short-term and long-term disability

Life Insurance

Employee Assistance Program (EAP)

Job summary

Vogel Law Firm in Fargo, ND is seeking a highly organized Legal Administrative Assistant to join our team. This full-time, onsite role supports attorneys, manages calendars, and handles document preparation and filing with a focus on client service and confidentiality.

The ideal candidate has a high school diploma, strong MS Office skills, and excellent communication and organizational abilities. Training and growth opportunities are provided within a collaborative, team-oriented environment.

Qualifications

• High school diploma or equivalent is required.
• Administrative/office support or related experience.
• Proficiency with Microsoft Office (Word, Excel, Outlook).
• Excellent written and verbal communication with confidentiality.
• Strong organization and time-management skills.

Responsibilities

• Provide administrative support to attorneys and manage calendars.
• Prepare, proofread, format, and file legal documents and correspondence.
• Communicate professionally with clients, court personnel, and staff.
• File court documents via eFiling and monitor deadlines.
• Assist with attorney billing and time/expense entry.
• Conduct basic legal research and assist with case materials.
• Support Fargo office operations and special projects.

Skills

Microsoft Office

Communication

Organization

Time management

Client service

Education

High school diploma

Associate or bachelor’s degree (preferred)

Tools

Microsoft Office Suite

Job description

Vogel Law Firm is seeking a highly organized and detail-oriented Legal Administrative Assistant to join our Fargo office. This full-time role is a great opportunity for an administrative professional who enjoys working in a fast-paced, team-oriented environment and wants to build or grow a career in the legal field.

In this role, you will serve as a trusted administrative support to attorneys and a professional point of contact for clients in our Fargo office. Experienced legal support professionals will find meaningful work involving legal documents, deadlines, client communication, and case organization, while candidates with strong administrative backgrounds will have the opportunity to learn legal processes and grow into the role with training and support. We will provide legal training to the right candidate; you bring professionalism, sound judgment, attention to detail, strong organizational skills, and a commitment to excellent client service.

What You'll Do

Provide administrative support to attorneys in one or more practice areas by managing calendars, scheduling appointments, coordinating meetings, and tracking deadlines

Prepare, proofread, revise, format, and file legal documents, including pleadings, briefs, motions, correspondence, and other case-related materials

Communicate professionally with clients, court personnel, opposing counsel, vendors, and other parties to support timely and accurate information exchange

Use eFiling sites to file court documents across multiple state, federal, and local offices; monitor filing deadlines, track associated fees, and maintain portal accounts to ensure accurate, timely submissions.

Use eRecording platform to record documents with various County Recorder offices.

Organize, maintain, and update electronic and physical files in accordance with firm procedures and confidentiality standards

Assist with attorney billing, invoicing, time entry, expense processing, and related administrative tasks

Conduct basic legal research, gather case information, and help prepare materials as requested

Complete general administrative assignments and special projects to support attorneys, staff, clients, and Fargo office operations

Schedule and Work Location

This is a full-time, onsite position in our Fargo office. Office hours are generally Monday through Friday, 8:00 AM to 5:00 PM. Consistent, reliable attendance is required.

Required Qualifications

High school diploma or equivalent

Administrative, office support, customer service, or related professional experience

Proficiency with Microsoft Office (365), including Word, Excel, Outlook

Excellent written and verbal communication skills, with the ability to interact professionally and confidentially with clients, attorneys, staff, and external contacts

Strong organization, prioritization, and time-management skills

High attention to detail, accuracy, confidentiality, and follow-through

Preferred Qualifications

Associate or bachelor's degree

One or more years of experience as a legal administrative assistant, legal assistant, legal secretary, or office assistant role in a law firm or professional service setting

Knowledge of legal terminology, legal procedures, court filing processes, or litigation support workflows

Experience with legal research tools, document management systems, billing software, or electronic filing systems

Physical Requirements

This role requires prolonged sitting, use of a computer, occasional lifting (up to 25 lbs.), and the ability to communicate clearly in person and over the phone. Reasonable accommodation will be provided.

About Vogel Law Firm

Vogel Law is one of the largest law firms in North Dakota, with offices in Fargo, Bismarck, and Moorhead. For more than 140 years, we have provided exceptional legal services to clients across a wide range of practice areas, including business law, family law, real estate, and civil and criminal litigation.

Benefits

Our benefits go beyond the basics, with some being fully or partially employer-paid, including:

• Health, dental, and vision insurance
• Health savings, flexible spending, and dependent care account options
• Life insurance
• Short-term and long-term disability benefits
• Retirement plans (401k and profit-sharing plan)
• Employee Assistance Program (EAP)
• Paid time off (PTO), summer hours, and paid holidays, plus one (1) floating holiday

For more information about this position, please contact Samantha at 701-356-6335 or [e-mail].

Equal Opportunity and Accessibility Statement

Vogel Law Firm provides equal employment opportunities to all employees and applicants in compliance with all applicable federal, state, and local laws governing nondiscrimination in employment in every location in which the Firm has facilities.

If you need assistance or a reasonable accommodation during the application or interview process, please contact Human Resources at [e-mail] .

LEGAL ADMINISTRATIVE ASSISTANT BENEFITS

• 401K
• Short & Long-Term Disability
• Life Insurance
• Profit Sharing
• PTO
• available to eligible employees after 90 days
• available to eligible employees after 2 years

Invest In Yourself With A Career At Vogel

It takes more than attorneys to run a law firm. That’s why Vogel Law Firm emphasizes a welcoming culture where we treat all the necessary skill sets as valuable contributions to the representation of our clients. Whether you passed the bar or want to help raise the bar, see what it’s like to continue a career at Vogel Law Firm.