Legal, Administrative Assistant - Dallas, Texas

Internal Revenue Service; College Park (MD); On-site; USD 48,000 - 65,000; Full time

Job summary

The Internal Revenue Service is seeking a highly motivated Administrative Assistant to support senior executives, including VPs and Managing Directors. Responsibilities include general administrative support, managing calendars, coordinating meetings, handling sensitive information, and assisting in legal document preparation. Candidates must possess excellent communication and organizational skills, along with a proven track record of administrative excellence.

Qualifications

• Experience in a law firm, consulting firm, or corporate environment is essential.
• Must maintain high levels of discretion and professionalism.
• Capable of handling confidential information and sensitive matters.

Responsibilities

• Provide general administrative support, including managing calendars and scheduling meetings.
• Coordinate internal and external meetings for VPs and Managing Directors.
• Prepare and process travel and expense reports.

Skills

Interpersonal skills

Communication skills

Organization

Problem-solving

Confidentiality

Proactivity

Education

2+ years’ experience as an Administrative Assistant

Tools

MS Word

MS Excel

MS PowerPoint

MS Outlook

Job description

Description

Legal is seeking a highly motivated Administrative Assistant. This role is to support teams consisting of Managing Directors, VPs, and Associates. Previous experience in supporting senior executives and managing complex calendars is a must as well as the ability to work well under pressure in a busy and dynamic environment

JOB SUMMARY & RESPONSIBILITIES

• General administrative support (covering phones, maintaining files, distributing mail, scheduling meetings, coordinating travel arrangements, etc.)
• Provides administrative support in a complex team environment to a group of VPs and Managing Directors
• Coordinate senior-level internal/external meetings and conference calls for the team
• Maintain detailed calendars and related logistics for the team
• Handle a high volume of phone calls and interact with senior level business leaders in a professional and effective manner
• Prepare and process travel and expense reports in a timely manner
• Create slide decks and various reports related to the operation of our Legal teams in Dallas and Richardson
• Perform other tasks, including but not limited to, preparing correspondence and other communications, file organization, archiving
• Handle several legal-specific administrative duties, including but not limited to, legal engagements, legal matter creation, and outside counsel invoices
• Assist attorneys with the creation of recurring legal documents and contracts
• Assist our COO team members as it pertains to various divisional programs and initiatives, such as our summer intern program, our committees and our social networking events
• Maintain understanding of firm policies and learn how to use key tools and applications (e.g., expense, document management and vendor management systems)
• Arranging internal and client meetings - booking of conference rooms, registering guests, ensuring materials organized
• Create documents (i.e., PowerPoint presentations, Excel spreadsheets, etc.)
• Acting as the main point of contact for administrative queries for the department
• Assist with catering requests as needed to support internal and external meetings for the department

NECESSARY QUALIFICATIONS:

• Minimum 2+ years’ experience as an Administrative Assistant in a law firm, accounting firm, consulting firm, banking or corporate environment
• Excellent interpersonal and communication skills
• Organized, efficient, detail-oriented, and highly motivated
• Ability to solve problems quickly and efficiently
• Knowledge of general business, corporate and government cultures
• Ability to handle highly sensitive, confidential and non-routine information
• Comfortable working with people at all organizational levels
• Maintains a positive attitude and has the ability to prioritize and remain flexible as priorities change
• Must have excellent judgment; be an independent thinker and resourceful
• Team player with a positive attitude
• Highest degree of integrity, professionalism, diplomacy and discretion required
• Strong proficiency in MS Word, Excel, PowerPoint and Outlook

SKILLS / EXPERIENCE

• Previous experience in a relevant role, i.e. as an assistant supporting at senior management/managing director level, preferably within the financial services or legal industry
• Extensive working knowledge of Microsoft Office including Outlook and PowerPoint and Excel skills
• Team player with a positive attitude
• Ability to communicate clearly, concisely and confidently
• Strong attention to detail
• Strong organizational skills
• Proactivity – ability to take initiative, follow up where necessary without prompting and seek clarification when needed
• Discretion – ability to handle sensitive matters confidentially at all time

About Goldman Sachs

At Goldman Sachs, we commit our people, capital and ideas to help our clients, shareholders and the communities we serve to grow. Founded in 1869, we are a leading global investment banking, securities and investment management firm. Headquartered in New York, we maintain offices around the world.

We believe who you are makes you better at what you do. We're committed to fostering and advancing diversity and inclusion in our own workplace and beyond by ensuring every individual within our firm has a number of opportunities to grow professionally and personally, from our training and development opportunities and firmwide networks to benefits, wellness and personal finance offerings and mindfulness programs. Learn more about our culture, benefits, and people at GS.com/careers.

We’re committed to finding reasonable accommodations for candidates with special needs or disabilities during our recruiting process. Learn more: https://www.goldmansachs.com/careers/footer/disability-statement.html

The Goldman Sachs Group, Inc., 2023. All rights reserved.

Goldman Sachs is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, national origin, age, veterans status, disability, or any other characteristic protected by applicable law.

Benefits
Goldman Sachs is committed to providing our people with valuable and competitive benefits and wellness offerings, as it is a core part of providing a strong overall employee experience. A summary of these offerings, which are generally available to active, non-temporary, full-time and part-time US employees who work at least 20 hours per week, can be found here.