Legal Administrative Assistant/Assistant Firm Administrator

Cogovlaw; Lakewood (CO); Hybrid; USD 60,000 - 75,000; Full time

Job summary

An established industry player in legal services is looking for a talented individual to join their Lakewood team. This role offers a unique blend of responsibilities, including providing vital administrative support to attorneys and paralegals, maintaining office organization, and ensuring a collaborative work environment. With a focus on teamwork and work-life balance, this position allows for remote work options after training. You'll thrive in a supportive atmosphere that values your contributions while enjoying competitive benefits and a vibrant workplace culture. If you are detail-oriented and passionate about contributing to a dynamic team, this opportunity is perfect for you.

Benefits

Health Insurance

Dental Insurance

Vision Insurance

401(k) Profit-Sharing Plan

Generous PTO

Cell Phone Stipend

Paid Holidays

On-site Gym

Free Parking

Early Office Closure on Holidays

Qualifications

• 3+ years of law firm experience required.
• Strong proficiency in document production and formatting.

Responsibilities

• Provide secretarial support to attorneys and paralegals.
• Organize firm events and maintain office appearance.
• Assist with onboarding and offboarding of employees.

Skills

Organizational Skills

Interpersonal Skills

Time Management

Document Production

Proficiency with Office 365

Adobe Acrobat Pro

Microsoft Word

Verbal and Written Communication

Proofreading Skills

Client Relationship Management

Attention to Detail

Ability to Multi-task

Flexibility

Law Firm Experience

Tools

Office 365

Adobe Acrobat Pro

NetDocuments

Caret

Job description

FLSA Status: Full-time/non-exempt
Salary Range: $60,000-$75,000 depending on experience.

Collins Cole Winn & Ulmer, PLLC, is a boutique law firm specializing in general counsel representation of local governments, including special districts, municipalities and authorities. We are seeking a skilled and experienced individual to join our Lakewood team. Experience work-life balance with, fun colleagues, and environment that supports teamwork and collaboration, with bonuses available. This position is in- office; however, remote work may be permitted one day per week following a training period. This position provides legal administrative assistance to attorneys and paralegals and assists the Firm Administrator with daily tasks.

Responsibilities include, but not limited to:

• Provide secretarial support to attorneys and paralegals, including editing document drafting, proofreading, formatting with styles; scanning; organizing and maintaining electronic files; maintaining electronic client database.
• Screen and direct limited incoming calls to staff.
• Provide general support to visitors. Responsible for maintenance of office appearance, safety, and organization. Accepts and routes deliveries and/or daily mail, which may include scanning documents.
• Assist with onboarding and offboarding of employees;
• Review, edit and update documents under the direction of the Firm Administrator;
• Work with IT to provide technical assistance to employees, including maintaining a comprehensive list of
• IT equipment, setting up firm computers for new hires, and ordering new equipment.
• Organize firm events such as conference attendance and reservations, Annual Anniversary/Holiday party, quarterly and monthly gatherings.
• Interface with building management for maintenance requests, conference room scheduling, etc.
• Communicate with CBA regarding attorney announcements.
• Purchase office supplies including snacks, water, soda, and cleaning supplies.
• Enter expenses for employee reimbursement in Expensify.
• Submit and manage attorney CLE credits for Partners.
• Serve as liaison with technical support staff for office equipment including supporting all staff with software and tools including NetDocuments, Caret, Outlook, copier, postage machine, etc.

Required Skills:

• Strong organizational, interpersonal, time management and technology skills including document production, formatting with styles.
• Proficiency with Office 365, Adobe Acrobat Pro, document management and client relationship management systems.
• Advanced Microsoft Word skills, including advanced formatting with use of styles.
• Excellent verbal and written communication, grammar, proofreading and editing skills.
• Superb proofreading skills, ensuring grammatical accuracy, consistency, and adherence to firm's style guidelines.
• Detailed-oriented, self-driven, and able to multi-task.
• Ability to work independently and as part of a team.
• Willingness to work overtime as required to meet deadlines.
• Ability to build and maintain positive relationships, both internally and externally, while maintaining a client service orientation with integrity and client confidentiality.
• Ability to concentrate on tasks, and work calmly and effectively in a high-pressure, deadline orientated environment with a willingness to be flexible with time and adjust to the changes.
• At least 3 years of law firm experience.
• Firm-paid employee health, dental, vision, long-term disability and life insurance.
• 401(k) profit-sharing plan
• Generous PTO
• Cell phone stipend
• 11 Paid Holidays and one floating holiday
• Early office closure before select holidays and firm-sponsored events.
• Free uncovered parking
• On-site gym and tenant lounge with a cappuccino machine

This job posting does not contain a full listing of all activities, duties, or responsibilities that are required of this position.

Please forward resume and cover letter to:

• By submitting this form I understand that contacting the firm through the website does not start an attorney/client relationship.