Legal Support Assistant

ballardspahr; Seattle (WA); On-site; USD 52,000 - 62,000; Full time

Benefits offered by this job

Benefits package

Job summary

Ballard Spahr in Seattle is seeking a Legal Support Assistant to support our legal administrative assistants with document production, file organization, and records management in a fast-paced environment.

This full-time office role emphasizes teamwork, attention to detail, and delivering high-quality work. Duties include formatting Excel spreadsheets, binder preparation, printing, filing, and time/expense entry.

Qualifications

• High school diploma or equivalent is required; a college degree is a plus.
• Experience in a law firm or professional services environment preferred.
• Proficiency with Word, Excel, and Outlook is essential.

Responsibilities

• Prepare, format, and edit Excel spreadsheets, PDFs, and documents.
• Binder and exhibit preparation and document management.
• Print and copy documents and prepare mailings.
• File documents manually and electronically.
• Enter time and prepare/track expense reports.

Skills

Growth Mindset

Communication

Detail-Oriented

Education

High School Diploma or Equivalent

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Department: Business and Transactions

About Us:

Ballard Spahr is a renowned national law firm with more than 750 lawyers across 19 offices in the United States. A career at Ballard Spahr offers a diverse group of mentors, colleagues, and friends, and strong leadership that provides support and encouragement for career growth.

We have an exciting opportunity available in our Seattle office for a Legal Support Assistant to support our legal administrative assistants (LAAs). The selected individual will provide support with document production, file organization, records management, and mailings. Candidates considered must be able to work well both independently and within a team and have demonstrated experience maintaining a high-quality work product in a fast‑paced environment. This full‑time position is 5 days a week in the office. The selected individual will work within a team of LAAs, sharing overflow responsibility and support to all timekeepers.

Why Join Us?

• Innovative Work Environment: Become part of a forward‑thinking firm that enjoys substantial support and visibility from the firm’s executive leadership.
• Professional Development: Take advantage of continuous learning opportunities and avenues for career growth.
• Inclusion: Join a Business Resource Group and share cultural, experiential, or job‑related interests, experiences, and/or backgrounds.
• Impactful Contributions: Play a pivotal role in developing industry‑leading solutions that make a significant difference in legal practice and client service.

Your Role:

As a Legal Support Assistant, you will assist with general and legal administrative responsibilities such as:

• Preparing, formatting, and editing Excel spreadsheets, PDFs, and documents.
• Binder and exhibit preparation, and document management.
• Printing and copying documents and mail preparation.
• Filing documents manually and electronically.
• Entering time and preparing and tracking expense reports.

What We’re Looking For:

• Growth Mindset: Self‑motivated with a passion for continuous learning and problem‑solving.
• Communication: Strong verbal and written communication abilities.
• Detail‑Oriented: Keen attention to detail with the ability to manage multiple priorities and deadlines independently.

Required Experience:

A high school diploma or equivalent is required, a college degree is a plus, and prior law firm or professional services experience is preferred. Candidates should be comfortable working in a large professional environment and have working knowledge of the firm’s computer applications, document management system, and Microsoft Office, particularly with Word, Excel, and Outlook. Excellent technical, interpersonal, communication, and organizational skills are essential to be successful in this position.

The targeted salary range for this position is from $52,000 – $62,000, which reflects the Firm’s good faith and reasonable estimate of possible compensation at the time of posting. Actual pay will depend on several factors such as the candidate’s experience and qualifications.

Ballard Spahr offers an excellent benefits package. A summary of available benefits can be found in the Careers section of the firm’s website.

Ready to Grow with Us?

If you are ready to play a vital role in the Firm’s success, we encourage you to apply and be a part of our commitment to excellence.

At Ballard Spahr, we believe that our skills, perspectives, and backgrounds drive innovation and excellence, while our unique culture fosters collaboration and success. Our culture of thriving together forms the cornerstone of how we deliver exceptional service and position our firm for a strong future. We welcome and encourage applicants from all backgrounds to apply.

Ballard Spahr is an equal opportunity employer. We offer equal consideration to all qualified applicants, regardless of race, ethnicity, religion, age, national origin, handicap or disability, citizenship, sex, pregnancy, childbirth or related medical condition, sexual orientation, gender identity and expression, transgender status, sex stereotyping, genetic information, ancestry, veteran status or any other category protected by applicable law.

The firm is not accepting resumes from search firms for this position.