Legal Administrative Assistant

SLAC; Palo Alto (CA); On-site; USD 94,000 - 104,000; Full time

Job summary

Stanford University’s Office of the General Counsel seeks a full-time Legal Administrative Assistant to support attorneys representing the University and health care entities. Reporting to the Deputy General Counsel, you will provide comprehensive legal administrative and operational support, monitor workflow, and prioritize competing priorities.

Core duties include drafting documents, coordinating attorney schedules, organizing filing systems, and responding to inquiries with professional

Qualifications

• Associate's degree and at least three years of relevant experience.
• Strong organizational skills and attention to detail.
• Proven ability to independently exercise sound judgment, maintain confidentiality, take initiative, and be flexible and professional at all times.
• Ability to multitask effectively.
• Proficiency in Microsoft Office Suite and demonstrated working knowledge of databases.

Responsibilities

• Prioritize and handle multiple projects simultaneously for assigned attorneys. Includes drafting documents, fact checking, analysis and distribution.
• Coordinate and manage attorney schedules including all logistics and calendar management and preparation for appointments and follow up.
• Organize and maintain complex filing systems.
• Respond independently to general inquiries when appropriate and make swift and accurate judgments in forwarding or responding to inquiries and requests.
• Assist with other projects as needed.

Skills

Organizational skills

Attention to detail

Excellent communication

Multitasking

Proactive collaboration

Sound judgment & confidentiality

Education

Associate's degree

Tools

Microsoft Office Suite

Databases

Job description

Immediate opening for a full-time Legal Administrative Assistant in the Office of the General Counsel at Stanford University to assist attorneys representing the University and Health Care entities. This position will report to the Deputy General Counsel and Managing Attorney. Joining our administrative team in the Office of General Counsel, you will enable operations essential to the University's mission. You will provide a full range of legal administrative and operational support to the Office of the General Counsel, including monitoring workflow and prioritizing multiple competing priorities.

Core Responsibilities:

• Prioritize and handle multiple projects simultaneously for assigned attorneys. Includes drafting documents, fact checking, analysis and distribution.
• Coordinate and manage attorney schedules including all logistics and calendar management and preparation for appointments and follow up.
• Organize and maintain complex filing systems.
• Respond independently to general inquiries when appropriate and make swift and accurate judgments in forwarding or responding to inquiries and requests.
• Assist with other projects as needed.

Qualifications:

• Associate's degree and at least three years of relevant experience or a combination of education and relevant experience.
• Strong organizational skills and attention to detail.
• Proven ability to independently exercise sound judgment, maintain confidentiality, take initiative, and be flexible and professional at all times.
• Ability to multitask effectively.
• Proficiency in computer applications, such as Microsoft Office Suite, and demonstrated working knowledge of databases.
• Excellent written and oral communications skills.
• Proactive work style and history of collaborative teamwork.

The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.

The expected salary range is $94,000 to $104,000 per annum ($45.19 to $50.00 per hour). Stanford University provides pay ranges representing its good faith estimate of what the University reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs.

At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website (https://cardinalatwork.stanford.edu/benefits-rewards) provides detailed information on Stanford's extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process.

The final candidate will need to successfully pass a background check to be considered for this position.