Legal Administrative Assistant

Smith Pauley LLP; Omaha (NE); On-site; USD 90,000 - 120,000; Full time

Job summary

A leading law firm is seeking a Chief Human Resources Officer (CHRO) to manage client communications, organize legal documents, and support attorneys. The ideal candidate will possess strong organizational and communication skills, with experience in a legal setting. Responsibilities include drafting legal documents, scheduling meetings, and assisting in client interactions. This role is crucial for maintaining the firm's operational efficiency and supporting its mission of equal opportunity.

Qualifications

• Experience in a legal setting.
• Experience with electronic legal software.

Responsibilities

• Managing client communication via email, mail, and phone.
• Drafting and editing legal documents.
• Performing legal research.

Skills

Legal Terminology

Litigation Law

Transactional Law

Organizational Skills

Communication

Critical Thinking

Problem Solving

Multitasking

Education

High School Diploma

Job description

Chief Human Resources Officer (CHRO) Smith Pauley Attorneys

Job Duties:

1. Managing client communication via email, mail, and phone
2. Calendar coordination and meeting scheduling
3. Organization and management of physical and electronic documents
4. Drafting and editing legal documents such as cover letters, correspondence, pleadings, etc.
5. Filing pleadings, legal documents, and deeds
6. Electronically filing pleadings in Nebraska courts, and Iowa courts if applicable
7. Performing legal research
8. Creating electronic and physical estate planning binders, trial binders, minute books, etc.
9. Reporting to lead attorneys
10. Assisting in client meetings
11. Handling printing, copying, faxing, and scanning as needed
12. Managing incoming and outgoing mail
13. Communicating with opposing counsel, client advisors, and attorneys
14. Managing matter and client follow-ups
15. Greeting clients in person
16. Performing other duties to support the company's mission and values

Skills/Abilities:

• Familiarity with legal terminology
• Experience with litigation and transactional law
• Strong organizational skills
• Ability to work in a fast-paced environment
• Excellent written and verbal communication skills
• Critical thinking and problem-solving abilities
• Ability to multitask

Education and Experience:

• High school diploma or equivalent
• Experience in a legal setting
• Experience with electronic legal software

Physical Requirements:

• Prolonged sitting at a desk working on a computer
• Ability to lift up to 40 pounds occasionally

Diversity Statement:

Smith Pauley is committed to providing equal employment opportunities and prohibits discrimination and harassment of any kind based on race, color, religion, age, sex, national origin, disability, genetics, veteran status, sexual orientation, gender identity or expression, or other protected characteristics. This policy applies to all employment terms and conditions, including recruiting, hiring, promotion, and termination.