Legal Administrative Assistant

Xcel Energy; Minnesota; On-site; USD 35,000 - 49,000; Full time

Benefits offered by this job

Spot On Bonus

Medical/Pharmacy Plan

Dental

Vision

Life Insurance

Dependent Care Reimbursement Account

Health Care Reimbursement Account

Health Savings Account (HSA)

Limited-Purpose FSA (if enrolled in Hs

Transportation Reimbursement Account

Short-term disability (STD)

Long-term disability (LTD)

Employee Assistance Program (EAP)

Fitness Center Reimbursement

Tuition reimbursement

Transit programs

Employee recognition program

Pension

401(k) plan

Paid time off (PTO)

Holidays

Volunteer Paid Time Off (VPTO)

Parental Leave

Job summary

Xcel Energy is seeking a detail-oriented Legal Administrative Assistant to support attorneys with complex documents, filings and client liaison tasks. You will organize confidential files, manage calendars, and assist with timekeeping and travel arrangements as needed.

The role requires knowledge of legal terminology, strong proofreading skills, and proficiency with Microsoft Office. A fast-paced environment with opportunities to learn and grow awaits you at Xcel Energy.

Qualifications

• High school diploma or GED required.
• Minimum 2 years’ experience as a legal assistant in a corporate law department, law firm, or government practice or equivalent education and experience.
• Legal secretarial certificate a plus.
• Knowledge of legal terminology required.
• Ability to manage multiple tasks with initiative, accuracy, and a high sense of urgency; responsiveness and follow-through is critical.
• Must be well organized and able to prioritize work.
• Excellent grammatical, punctuation and proofreading skills; must be detail oriented.
• Advanced word processing skills including proficient knowledge of Microsoft software packages.
• Prior experience using legal specific technology such as matter management and/or document management systems a plus.

Responsibilities

• Proofreads and edits complex legal documents incl. contracts and court filings.
• Organizes, updates and maintains confidential files in matter and document management systems.
• Acts as liaison between attorneys and clients, outside counsel, etc.

Skills

Task management

Attention to detail

Proofreading

Grammatical correctness

Education

High school diploma/GED

Legal secretarial certificate

Tools

Microsoft Office Suite

Legal matter management systems

Document management systems

Job description

Are you looking for an exciting job where you can put your skills and talents to work at a company you can feel proud to be a part of? Do you want a workplace that will challenge you and offer you opportunities to learn and grow? A position at Xcel Energy could be just what you’re looking for.

Position Summary

Performs a variety of legal administrative duties for attorneys under general supervision. Prepares correspondence & other communication and complex legal documents. Organizes and maintains document and electronic files. Serves as liaison in person and by email and telephone between attorneys and clients, outside counsel, etc. Assumes increasing levels of responsibility to lessen workload of attorneys; relieves attorneys of administrative duties. Handles details and complex assignments within agreed upon limits. Handles highly confidential information. Knowledge of legal terminology required.

Essential Responsibilities

• Proofreads and edits complex legal documents including contracts, briefs, forms, and court and regulatory agency filings that must be technically accurate and complete. Completes filings with various state and federal regulatory agencies and courts. Prepares correspondence and other communications. Conducts special projects requiring research and report development including collection and analysis of data.

• Organizes, updates and maintains confidential files within legal’s matter management and document management systems, ensuring information is accurate and readily available. Calendars and tracks time sensitive court and other dates. Assimilates data and other information from various sources.

• Serves as liaison in person and by email and telephone between attorney and clients, outside counsel, etc. Manages basic fact‑finding projects and handles administrative problems and questions with limited supervision. Takes action during attorney absences and exercises judgment to see that matters requiring attention are directed to appropriate department personnel or handled effectively.

• Schedules appointments and coordinates logistics for meetings and activities; maintains attorney calendars; prepares expense reports; makes travel arrangements and prepares detailed itineraries as needed. Performs general administrative duties including copying, faxing and distributing documents. Receives, sorts, redirects and prioritizes incoming physical and digital mail.

• Assumes timekeeping responsibilities on behalf of attorneys. At attorney request, assumes responsibility for reporting Continuing Legal Education attendance.

• Actively seeks additional responsibility or tasks to lessen the workload of attorneys or other legal personnel. Manages assigned activities on a proactive basis. Anticipates schedule, travel and other conflicts and resolves (or develops proposed solutions) on a timely basis. Develops solutions to issues/problems and presents such to attorneys and /or other appropriate legal personnel. Performs other related duties as directed by attorneys and/or supervisor.

Minimum Requirements

• High school diploma/GED.
• Minimum 2 years’ experience as a legal assistant in a corporate law department, law firm, or government practice or equivalent education and experience.
• Legal secretarial certificate a plus.
• Knowledge of legal terminology.
• Requires ability to manage multiple tasks with initiative, accuracy, and a high sense of urgency; responsiveness and follow-through is critical.
• Must be well organized and able to prioritize work.
• Excellent grammatical, punctuation and proofreading skills; must be detail oriented.
• Advanced word processing skills including proficient knowledge of Microsoft software packages.
• Prior experience using legal specific technology such as matter management and/or document management systems a plus.

As a leading combination electricity and natural gas energy company, Xcel Energy offers a comprehensive portfolio of energy-related products and services to 3.4 million electricity and 1.9 million natural gas customers across eight Western and Midwestern states. At Xcel Energy, we strive to be the preferred and trusted provider of the energy our customers need. If you’re ready to be a part of something big, we invite you to join our team.

All qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Individuals with a disability who need an accommodation to apply please contact us at [e-mail].

Non-Bargaining

The anticipated starting base pay for this position is: $25.60 to $35.86 per hour

• Spot On Bonus
• Medical/Pharmacy Plan
• Dental
• Vision
• Life Insurance
• Dependent Care Reimbursement Account
• Health Care Reimbursement Account
• Health Savings Account (HSA) (if enrolled in eligible health plan)
• Limited-Purpose FSA (if enrolled in eligible health plan and HSA)
• Transportation Reimbursement Account
• Short-term disability (STD)
• Long-term disability (LTD)
• Employee Assistance Program (EAP)
• Fitness Center Reimbursement (if enrolled in eligible health plan)
• Tuition reimbursement
• Transit programs
• Employee recognition program
• Pension
• 401(k) plan
• Paid time off (PTO)
• Holidays
• Volunteer Paid Time Off (VPTO)
• Parental Leave

Benefit plans are subject to change and Xcel Energy has the right to end, suspend, or amend any of its plans, at any time, in whole or in part.

In any materials you submit, you may redact or remove age-identifying information including but not limited to dates of school attendance and graduation. You will not be penalized for redacting or removing this information.

Deadline to Apply: 09/29/26

EEO is the Law | EEO is the Law Supplement | Pay Transparency Nondiscrimination | Equal Opportunity Policy (PDF) | Employee Rights (PDF)

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ACCESSIBILITY STATEMENT

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