Legal Administrative Assistant

Breeze Trusts & Estates, LLC; Lone Tree (CO); On-site; USD 50,000 - 55,000; Full time

Benefits offered by this job

Medical benefits

In-office role in Lone Tree, CO

Job summary

Breeze Trusts & Estates, LLC in Lone Tree, CO seeks a Legal Administrative Assistant to support daily office operations. The role requires client service, organizational skills, and comfort working in a legal environment.

Responsibilities include client intake via Clio, scheduling, document handling, and maintaining filing and invoicing processes. This is a full-time, in-office position with medical benefits.

Qualifications

• Prior experience in a legal office or administrative role preferred.
• Familiarity with Clio (or similar legal practice management software).
• Notary Public commission preferred, or willingness to obtain one.
• Strong organizational skills with the ability to manage multiple deadlines and priorities.
• Excellent verbal and written communication skills.
• Professional, friendly demeanor for client-facing interactions.
• Reliable, detail-oriented, and able to work independently.

Responsibilities

• Answer incoming phone calls (8:00 AM – 5:00 PM).
• Schedule client meetings and send follow-ups, reminders, and document requests.
• Manage client intake process, including Clio entry and folder creation.
• Set up conference rooms, assemble client binders, handle mailings, notarize documents, and order supplies.
• Track project status, deadlines, and invoices; monitor case/file reviews.

Skills

Organization

Communication

Multitasking

Education

Notary Public (or willing to obtain)

Tools

Clio

Job description

Legal Administrative Assistant

Location: Lone Tree, Colorado Job Type: Full-Time Salary: $50,000–$55,000 per year

About the Role

Our small law firm in Lone Tree, CO is seeking an organized, personable, and detail-oriented Legal Administrative Assistant to serve as the backbone of our day-to-day office operations. This is a great opportunity for someone who thrives on variety, enjoys keeping a busy office running smoothly, and takes pride in delivering excellent client service.

Key Responsibilities

Client & Phone Support

• Answer incoming phone calls (8:00 AM – 5:00 PM)
• Schedule client meetings
• Send follow-ups, reminders, and requests for documents needed from clients

Client Intake

• Manage client intake process, including Clio entry and folder creation.

Office & Meeting Support

• Set up conference rooms for meetings
• Assemble and review client binders
• Handle incoming and outgoing mailings
• Notarize documents
• Order office supplies
• Run miscellaneous errands as needed

Document & Project Management

• Maintain document retention and tracking systems
• Track project status, including: o Stage of each matter o Outstanding tasks o Aging matters o Upcoming deadlines
• Track and schedule case/file reviews
• Monitor incoming invoices

Qualifications

• Prior experience in a legal office or administrative role preferred
• Familiarity with Clio (or similar legal practice management software)
• Notary Public commission preferred, or willingness to obtain one
• Strong organizational skills with the ability to manage multiple deadlines and priorities
• Excellent verbal and written communication skills
• Professional, friendly demeanor for client-facing interactions
• Reliable, detail-oriented, and able to work independently

Compensation & Benefits

• Salary: $50,000–$55,000 per year (commensurate with experience)
• Medical benefits
• Full-time, in-office position in Lone Tree, CO