Legal Administrative Assistant

Masco Corporation; Livonia (MI); On-site; USD 38,000 - 59,000; Full time

Job summary

Masco Corporation in Livonia, MI, is seeking an experienced administrative assistant to support the Legal Department's Corporate Group, handling records, reports, presentations, and meeting materials. You will prepare corporate resolutions, filings, and subsidiary information, assist with ethics/compliance training, and provide board support, including meeting documents and D&O questionnaires.

The role requires high attention to detail, excellent communication, and the ability to manage

Qualifications

• High school diploma.
• 5+ years of proven senior-level administrative experience in complex, fast-paced environments involving scheduling, coordination, and document management.
• Strong attention to detail and proofreading skills.
• Advanced proficiency in Word, Excel, PowerPoint, Outlook, and Teams for legal documents and board materials.
• Excellent written and oral communication skills.
• Exceptional organizational and project coordination skills with visibility into priorities and deadlines.
• Ability to work independently, foresee needs, and manage competing priorities in a fast-paced setting.
• Discretion and professionalism in handling sensitive matters and supporting executives.

Responsibilities

• Develop governance and compliance processes and maintain organized records for the Legal Department's Corporate Group.
• Prepare corporate resolutions, file reports and certifications, and engage with government entities.
• Support ethics and compliance program with training, hotline administration, and record-keeping.
• Provide NYSE and SEC filing support, including certifications and maintaining filings.
• Assist Board of Directors: organize meeting documents, manage task lists, respond to D&O questionnaires, support Annual Meeting.
• Manage priorities, calendars, and administrative workflows; ensure deadlines are met.
• Process invoices and coordinate travel arrangements.

Skills

Senior admin experience

MS Office proficiency

Communication skills

Attention to detail

Independent工作能力

Organization & project coordination

Discretion with sensitive matters

Problem solving

Education

Bachelor’s or Associate’s Degree

High school diploma

Tools

NetDocuments

Smartsheet

Diligent

hCue

LegalTracker

Job description

Headquartered in Livonia, Michigan, Masco Corporation (NYSE: MAS) is a global leader in the design, manufacture and distribution of branded home improvement and building products. Our portfolio of industry-leading brands includes Behr® paint; Delta® and Hansgrohe® faucets, bath and shower fixtures; Liberty® branded decorative and functional hardware; and HotSpring® spas. We leverage our powerful brands across product categories, sales channels and geographies to create value for our customers and shareholders.

Masco's legal team is looking for an experienced administrative assistant to support our team. The Masco Legal Department strives to be a trusted business partner with our corporate headquarters team and our business units, providing proactive advice to support critical initiatives while performing compliance and corporate governance responsibilities in a timely, cost-effective and efficient manner. We have a strong reputation for doing business ethically and with integrity, and this reputation is one of our most valued assets. Masco Corporation offers competitive compensation, generous benefits and the opportunity to earn a profit-sharing bonus subject to individual and company performance.

Primary Duties and Responsibilities:

• Develop an understanding of key governance and compliance processes to serve as a key administrative resource to the Legal Department's Corporate Group by maintaining organized records; preparing presentations, reports, spreadsheets, correspondence, meeting agendas, and memos; and supporting ongoing Group initiatives

• Support our subsidiary management governance by preparing corporate resolutions and filing reports and certifications with various governmental entities, maintaining subsidiary information and corporate documents in our subsidiary database and engaging with our business units to obtain subsidiary information

• Support our ethics and compliance program by assisting with training and hotline administration, running reports and maintaining accurate records

• Provide NYSE and SEC filing support, including preparing and filing the Annual NYSE Written Affiliation and CEO Certification, obtaining SEC codes and maintaining SEC filings

• Provide support for our Board of Directors, including engaging with Board members and executives, organizing board meeting documents in our board portal, preparing and managing detailed task lists for Board matters, maintaining Board documentation, preparing and collating responses to electronic D&O questionnaires, and supporting our Annual Meeting of Shareholders

• Proactively manage priorities, calendars, and administrative workflows by anticipating needs, identifying scheduling conflicts, and ensuring critical deadlines and deliverables are met

• Process invoices and coordinate travel arrangements

Crucial Qualifications and Skills:

• High school diploma

• 5+ years of proven senior-level administrative experience in complex, fast-paced environments involving significant scheduling, coordination, and document management oversight

• Strong attention to detail and accuracy, including excellent proofreading skills

• Advanced proficiency in Microsoft Office Suite applications, particularly Word, Excel, PowerPoint, Outlook, and Teams, with the ability to create, edit, format, and manage complex legal documents, presentations, reports, and spreadsheets.

• Excellent written and oral communication skills

• Exceptional organizational and project coordination skills, with the ability to develop and maintain effective systems that provide visibility into priorities, commitments, action items, and deadlines, ensuring timely follow-up and execution of critical matters

• Demonstrated ability to work independently, anticipate needs, solve problems proactively, and manage competing priorities in a fast-paced environment

• Ability to consistently exercise sound judgment, professionalism, and discretion in handling sensitive matters, while providing exceptional customer service and strategic business partnership support, particularly to the Board of Directors and executives

• Proven ability to develop and improve work processes with a solutions-oriented mindset

• Strong interpersonal skills and ability to work effectively and respectfully in a team

Preferred Qualifications:

• 10+ years of administrative experience supporting senior executives within a corporate legal department, public company, or large law firm environment, including exposure to corporate governance, board administration, subsidiary management, or compliance-related activities

• Bachelor’s or Associate’s Degree

• Experience utilizing document management and workflow systems such as NetDocuments, Smartsheet, Diligent, hCue, and LegalTracker

Company: Masco

Full time

Hiring Range: $27.40 - $42.96 USD

Actual compensation may vary based on various factors including experience, education, geographic location, and/or skills.

Masco Corporation (the "Company") is an equal opportunity employer and we strive to employ the most qualified individuals for every position. The Company makes employment decisions only based on merit. It is the Company's policy to prohibit discrimination in any employment opportunity (including but not limited to recruitment, employment, promotion, salary increases, benefits, termination and all other terms and conditions of employment) based on race, color, sex, sexual orientation, gender, gender identity, gender expression, genetic information, pregnancy, religious creed, national origin, ancestry, age, physical/mental disability, medical condition, marital/domestic partner status, military and veteran status, height, weight or any other such characteristic protected by federal, state or local law. The Company is committed to complying with all applicable laws providing equal employment opportunities. This commitment applies to all people involved in the operations of the Company regardless of where the employee is located and prohibits unlawful discrimination by any employee of the Company.

Masco Corporation is an E-Verify employer. E-Verify is an Internet-based system operated by the Department of Homeland Security (DHS) in partnership with the Social Security Administration (SSA) that allows participating employers to electronically verify the employment eligibility of their newly hired employees in the United States. Please click on the following links for more information.

E-Verify Participation Poster: English & Spanish
E-verify Right to Work Poster: English, Spanish