Legal Administrative Assistant

Duke Energy; Charlotte (NC); Hybrid; USD 42,000 - 64,000; Full time

Job summary

Duke Energy in Charlotte, NC, seeks a legal secretary to support Nuclear and Environmental Health and Safety attorneys and paralegals in the Office of General Counsel. A minimum of two years of legal secretarial experience and strong knowledge of legal terminology is required.

Responsibilities include editing and proofreading documents, preparing NRC filings, maintaining calendars, budgets, and SharePoint sites, and coordinating travel. Must handle confidential information with professionalism.

Qualifications

• Minimum of two years of legal secretarial experience or related experience with legal terminology.
• Ability to edit and proofread legal documents with accuracy.

Responsibilities

• Edit and proofread legal documents using Adobe Pro and Microsoft 365 apps.
• Assist attorneys and paralegals with pleadings and exhibits for NRC filings.
• Prepare filings with NRC and other agencies.
• Screen and prioritize messages; respond with minimal supervision.
• Maintain attorney calendars and track deadlines; coordinate travel.
• Maintain Excel spreadsheets for Nuclear & EHS budget and forecasting.
• Develop and maintain Teams, SharePoint, and other electronic media sites.
• Handle confidential information and maintain confidentiality.
• Serve as process owner for matter management and document systems.
• Perform routine admin duties and prepare mailings.
• Prepare expense reports; coordinate vendor services.
• Initiate and complete assigned projects; work with external attorneys and agencies.
• Assist with other related assignments.

Skills

Legal secretarial experience

Legal terminology

Written and oral communications

Multitasking in fast-paced environment

Education

HS/GED

Associate or Bachelor’s Degree

Tools

Adobe Pro

Microsoft Teams

Outlook

Word

Excel

PowerPoint

SharePoint

Job description

Job Summary:

This position will support the Nuclear and Environmental Health and Safety attorneys and paralegal in the Office of General Counsel, Legal Department located in Charlotte, North Carolina. This position requires a minimum of two years legal secretarial experience and will focus on assisting with the attorneys with varying nuclear and environmental, health and safety legal matters, including those before the Nuclear Regulatory Commission (NRC) and Department of Labor (DOL), among other duties.

Responsibilities & Duties:

• Edit, using Adobe Pro, Microsoft Teams, Outlook, Word, Excel, PowerPoint and other Microsoft products, SharePoint, and proofread varying correspondence and legal documents such as investigations, notices of violation, notices of intent, complaints, among other legal documents, in an accurate, complete, and timely manner.
• Assist paralegal and attorneys on review, proofreading, cite and quality checking pleadings and exhibits before filing with the NRC or other agencies, as needed.
• Make required filings with the NRC or other agencies, as needed.
• Screen and prioritize phone messages, email and other correspondence; respond to calls and email with little direction or supervision required.
• Maintain attorney calendars and track regulatory dockets deadlines using Microsoft Teams, Outlook; schedule appointments, internal/external meetings; make decisions on priorities and update calendars; arrange and coordinate all business travel, luncheons and/or dinner logistics.
• Timely and accurately maintain Excel spreadsheets relating to Nuclear & EHS budget and forecasting.
• Develop and maintain Microsoft Teams, SharePoint and SFTP sites or other electronic media and assist paralegal with development and maintenance of Teams, SharePoint sites or other electronic media, as needed.
• Respond to inquiries in a respectful and professional manner from officers, management, other employees and external sources regarding a variety of legal questions and other matters and determine what, how and to whom information is to be communicated with little direction or supervision required.
• Handle information of a highly confidential nature and maintain confidentiality.
• Serve as the process owner for matter management, hard-copy and electronic files, databases, document management systems, and specialized computer software systems.
• Performs routine administrative duties such as copying, scanning, filing, creating and maintaining files, and preparing mailings.
• Prepares all expense reports; handles logistics for retaining vendors for copying or scanning documents.
• Initiate and complete assigned projects as instructed, with accuracy, and with a sense of urgency.
• Interact and assist with external attorneys, administrative agencies, members of management, in‑house attorneys, clients, and other team members in a respectful and professional manner.
• Assist attorneys and paralegal with other related assignments.

Basic/Required Qualifications:

• HS/GED
• two years of legal secretarial experience or related experience of a technical and responsible nature and proficiency with legal terminology

Desired Qualifications:

• At least 5 or more years’ related experience as a legal secretary or legal assistant, in a law firm or in‑house corporate legal department.
• Experience supporting a litigation, nuclear or environmental practice group.
• Associate’s or Bachelor’s Degree.
• Experience supporting three or more attorneys and/or paralegals.
• Working knowledge of computer applications such as Adobe Pro, Microsoft Teams, Outlook, Word, Excel, PowerPoint and other Microsoft products, SharePoint and performing internet research and AI.
• Demonstrated clear, concise, and effective written and oral communications skills, including an emphasis on grammar and formatting.
• Must possess the ability to multitask and stay flexible in a fast-paced environment while working as part of a team with attorneys and paralegals.
• Demonstrated ability to prioritize, organize, and coordinate work while being proactive, taking initiative, and exhibiting sound judgment.
• Attention to detail, accuracy, and flexibility in handling multiple tasks, often under time constraints while taking directions from multiple attorneys, paralegals and/or clients.
• Demonstrated problem solving, decision making and analytical skills.
• Holds oneself accountable for complete, accurate, and timely work results, both independently and as part of a team.
• Exercise professional judgment, integrity, respect, and professionalism.

Employment Conditions:

• North Carolina Notary Public.
• Mobility Classification - Hybrid (three days in office per week).
• Travel Requirements: Not required.
• Relocation Assistance Provided: as applicable.
• No Represented/Union Position: No.
• No Visa Sponsored Position: No.
• This is not a Visa Sponsored Position.
• This role requires the ability to work lawfully in the U.S. without employment-based immigration sponsorship, now or in the future.
• Must possess all of the basic/required qualifications.

Diversity & Inclusion:

Duke Energy values ideas that come from a diverse and inclusive workforce, and we’re dedicated to providing a work environment where all people are valued, respected and able to reach their full potential. Duke Energy is an equal opportunity employer and does not discriminate against any employee or applicant for employment because of race, color, sex, pregnancy, childbirth or related medical conditions, including but not limited to lactation, religion, national origin, ancestry, ethnicity, citizenship, sexual orientation, gender identity, gender expression, age, marital status, physical or mental disability, genetic information, medical condition, military status, or protected veteran status. Duke Energy complies with all applicable state, federal and local laws, regulations and ordinances prohibiting discrimination.