Legal Administrative Assistant

Shook, Hardy & Bacon L.L.P.; Boston (MA); On-site; USD 45,000 - 60,000; Full time

Job summary

A leading law firm seeks a Legal Administrative Assistant in Boston. The role involves providing comprehensive administrative support, including drafting legal documents, managing calendars, and enhancing client service standards. Candidates should demonstrate strong organizational skills and attention to detail in a fast-paced legal environment.

Benefits

Competitive salary

Medical, dental, and vision insurance

Disability and life insurance

Generous retirement plan contributions

Paid time off

Qualifications

• Ability to manage timekeeper calendars and meet deadlines.
• Experience in providing technology support.
• Trained in legal documentation processes.

Responsibilities

• Provides administrative and technical support including filing and proofreading.
• Assists attorneys with legal documentation and filing.
• Maintains communication and relationships with clients.

Skills

Organizational skills

Technical support

Communication skills

Attention to detail

Time management

Job description

Join to apply for the Legal Administrative Assistant role at Shook, Hardy & Bacon L.L.P.

Provides administrative, organizational, and technical support, including but not limited to entering time into the firm's timekeeping system, phone reception, providing information to callers, arranging travel and catering accommodations, scheduling meetings and conference room setups, e-scan, facsimile, ECF filing transmittals, transcription, proofreading work product for typographical, grammatical, or spelling errors, compilation of reports from established sources, photocopying, mail assembly and distribution, and other records/file maintenance.

Depending on the specific assignment, may prepare and/or review for accuracy patent and trademark applications, reports, documentation, and legal correspondence such as complaints, briefs, motions, interrogatories, contracts, agreements, statements, subpoenas, wills, trusts, and summonses.

May assist attorneys, paralegals, and analysts with the preparation and filing of US Federal/District Court documents or US patent correspondence, transmittal documents, and formal documents.

Projects an image that reflects the professional nature of work done by the firm.

Interacts with clients in a way that supports great client service and relationships.

Accurately drafts and/or writes routine reports and correspondence.

May manage timekeeper calendars (Outlook) and assist in meeting deadlines, including those related to US Court or patent applications, prosecutions, litigation, and other events as directed.

May provide occasional technology support to attorneys and staff regarding connecting docking stations, monitors, desktops, printers, and other external devices with remote guidance from IT.

Prioritizes workload efficiently and effectively.

Participates in ongoing training to enhance technical skills.

Stays informed of all firm policies, procedures, and applications.

Assists Legal Support Assistant Trainees with training, mentoring, and quality assurance.

Benefits

Shook, Hardy & Bacon offers a competitive salary and comprehensive benefits including medical, dental, vision, disability, and life insurance, a retirement plan with a generous contribution, and paid time off.

Additional Information

Seniority level: Entry level

Employment type: Full-time

Job function: Legal

Industry: Law Practice