Legal Admin Assistant (Non-Profit)

Adams-; Los Angeles (CA); On-site; USD 71,635,000 - 77,366,000; Full time

Job summary

Adams- seeks a Legal Admin Assistant (Non-Profit) in Los Angeles to partner with the Chief Compliance Officer and General Counsel. You will handle executive-level tasks, corporate filings, and board governance documents while safeguarding confidential information and coordinating cross-functional activities.

The role requires strong organizational skills, legal‑administrative experience, and the ability to manage calendars, processes, and stakeholder communications in a fast-paced environment.

Qualifications

• Bachelor's degree or Paralegal Certificate required.
• 2 years of executive administrative support experience.
• 1 year of experience in a legal, compliance, or law firm environment.
• Experience managing complex executive calendars and meeting logistics.
• Ability to prepare accurate corporate minutes and maintain legal records.

Responsibilities

• Support the CCO and GC with daily administrative and executive-level tasks.
• Prepare and maintain corporate governance documents (corporate filings, agendas, minutes, resolutions).
• Manage the contract administration process (routing, execution, record maintenance).
• Coordinate calendars, meetings, events, trainings, and executive schedules.
• Process invoices, timesheets, expense reports, correspondence, and departmental records.
• Assist with compliance-related requests (subpoenas, liens, document inquiries).
• Support insurance renewals and COI requests.
• Provide administrative support to other C-suite executives.
• Handle special projects and department initiatives.

Skills

Organizational skills

Analytical skills

Multitasking

Attention to detail

Communication skills

Professionalism

Diplomacy

Independent work

Problem solving

Technology proficiency

Education

Bachelor's degree

Paralegal Certificate

Tools

Zoom

Board portals

Collaboration tools

Job description

Legal Admin Assistant (Non-Profit) (JN -092026-430392) Los Angeles, California

Salary: USD25 - USD27 per hour

The Legal Administrative Specialist serves as a key administrative and operational partner to the Chief Compliance Officer (CCO) and General Counsel (GC). This role provides high-level executive support, coordinates legal and compliance activities, and acts as a liaison between executive leadership, Board members, employees, and external stakeholders while handling sensitive and confidential information.

Primary Responsibilities

• Support the CCO and GC with daily administrative and executive-level tasks.
• Prepare and maintain corporate governance documents, including:
  • Corporate filings
  • Meeting agendas
  • Board and corporate meeting minutes
  • Corporate resolutions
• Manage the contract administration process, including routing, execution, and record maintenance.
• Coordinate calendars, meetings, events, trainings, and executive schedules.
• Process invoices, timesheets, expense reports, correspondence, and departmental records.
• Assist with compliance-related requests such as subpoenas, liens, and document inquiries.
• Support insurance renewals and certificate of insurance requests.
• Provide administrative assistance to other C-suite executives.
• Handle special projects and department initiatives as assigned.

Required Qualifications

• Bachelor's degree or Paralegal Certificate.
• At least:
  • 2 years of executive administrative support experience.
  • 1 year of experience in a legal, compliance, or law firm environment.
• Experience managing complex executive calendars and meeting logistics.
• Ability to prepare accurate corporate minutes and maintain legal records.

Key Skills

• Strong organizational, analytical, and multitasking abilities.
• Exceptional attention to detail and confidentiality.
• Excellent written and verbal communication skills.
• Professionalism and diplomacy when interacting with executives, Board members, and stakeholders.
• Ability to work independently, solve problems, and manage competing priorities under tight deadlines.
• Proficiency in technology platforms such as Zoom, board portals, and collaboration tools.
• Team-oriented mindset with a willingness to support broader organizational projects.