Leave of Absence Coordinator

Sedgwick; Dubuque (IA); Hybrid; USD 21,946 - 31,256; Full time

Benefits offered by this job

Hybrid work

$19.31 per hour

Training program

Mentor and manager guidance

Career development

Benefits package

Job summary

Sedgwick is hiring a Leave of Absence Coordinator in Dubuque, IA. This hybrid role requires handling FMLA and other unpaid leaves, ensuring eligibility, and communicating decisions to claimants and clients.

The position includes a comprehensive training program, mentorship, and clear career development paths. The ideal candidate will thrive in a collaborative team, demonstrate empathy, and be customer-oriented with strong organizational skills.

Qualifications

• Education: High school diploma or GED required; state certification beneficial.
• 1 year of administrative/general office experience required; FMLA administration experience preferred.
• Knowledge of state and federal FMLA regulations; proficiency in MS Office; strong written and verbal communication.

Responsibilities

• Establishes FMLA and other unpaid leave claims; tracks and codes documentation per internal processes.
• Analyzes FMLA and unpaid claims to determine eligibility and certification per client plans and regulations.
• Reviews claim information to determine action plans, benefits, and timely decisions.
• Communicates decisions and expectations with claimants and clients by phone, email, or claims system.
• Maintains professional client relationships and meets quality program requirements.

Skills

FMLA regulations

Microsoft Office

Communication skills

Analytical skills

Teamwork

Education

High school diploma or GED

Job description

Leave of Absence Coordinator

By joining Sedgwick, you'll be part of something truly meaningful. It’s what our 33,000 colleagues do every day for people around the world who are facing the unexpected. We invite you to grow your career with us, experience our caring culture, and enjoy work-life balance. Here, there’s no limit to what you can achieve.

Location

Dubuque, IA: 4141 Westmark Drive, Dubuque, IA 52002

What we offer

• A stable, consistent work environment—HYBRID (3 days reporting to office)
• $19.31 per hour
• A comprehensive training program to help you support employees and customers from some of the world’s most respected brands
• A dedicated mentor and manager to guide you every step of your career journey
• Career development and promotional opportunities as you take on new responsibilities
• A diverse, all-inclusive benefits package designed to support your mental, physical, financial, and professional well-being

Primary Purpose of the Role

Analyzes reported leave requests including Family Medical Leave (FMLA), unpaid state, military and company-specific, to make determinations based on client plans, state and federal regulations. Ensures that on‑going claim management is within company service standards and industry best practices.

Ideal Candidate

We are looking for enthusiastic and empathetic candidates that want to grow a career. Ideal candidates will thrive in a collaborative team environment, show motivation, and drive in their work ethic, are customer-oriented, naturally empathic and solution-focused.

Essential Functions and Responsibilities

• Establishes FMLA and other unpaid state, military, and/or company-specific leave claims; tracks and codes documentation in accordance with internal workflow processes.
• Analyzes FMLA and other unpaid claims to determine eligibility and certification in compliance with client plans, state and federal regulations.
• Reviews claim information received to identify action plan, determine benefits due, and make timely case decisions based on plan descriptions and service expectations as established by the client.
• Communicates decisions and on‑going expectations clearly and professionally with claimants and clients by phone, written correspondence and/or claims system.
• Maintains professional client relationships and provides excellent customer service.
• Meets the organization’s quality program(s) minimum requirements.

Additional Functions and Responsibilities

• Performs other duties as assigned.

Qualifications

Education & Licensing – High school diploma or GED required. State certification or licensing in statutory leaves is beneficial.

Experience – One (1) year of administrative/general office experience or equivalent combination of education and experience required. FMLA administration experience preferred.

Skills & Knowledge

• Knowledge of state and federal FMLA regulations
• Excellent oral and written communication, including presentation skills
• Proficient computer skills including working knowledge of Microsoft Office
• Analytical and interpretive skills
• Strong organizational and multitasking skills
• Excellent interpersonal skills
• Ability to exercise judgement in accordance with well-defined policies and procedures
• Ability to work in a team environment
• Ability to meet or exceed performance competencies as required by program

Work Environment

When applicable and appropriate, consideration will be given to reasonable accommodations.

Mental: Clear and conceptual thinking ability; excellent judgment and discretion; ability to handle work‑related stress; ability to handle multiple priorities simultaneously; and ability to meet deadlines.

Physical: Ability to sit at a desk for extended periods while operating a computer and phone system. Travel as required.

Auditory/Visual: Hearing, vision and talking.

The statements contained in this document are intended to describe the general nature and level of work being performed by a colleague assigned to this description. They are not intended to constitute a comprehensive list of functions, duties, or local variances. Management retains the discretion to add or to change the duties of the position at any time.

Sedgwick is an Equal Opportunity Employer and a Drug-Free Workplace.

If you’re excited about this role but your experience doesn’t align perfectly with every qualification in the job description, consider applying for it anyway! Sedgwick is building a diverse, equitable, and inclusive workplace and recognizes that each person possesses a unique combination of skills, knowledge, and experience. You may be just the right candidate for this or other roles.