Leave of Absence Coordinator

Installed Building Products; Columbus (OH); Hybrid; USD 44,000 - 60,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

Disability insurance

Paid time off

Job summary

Installed Building Products seeks an LOA Coordinator to join the HR team in Columbus on a hybrid schedule. The role focuses on reviewing, approving, and tracking leave requests (FMLA, medical, personal, military) and coordinating documentation.

You will maintain accurate leave records in UKG and other HR systems, administer disability claims, and ensure compliance with federal, state, and local regulations while coordinating accommodations and training for the organization.

Qualifications

• High school diploma or GED required; associate or bachelor's in HR/Business preferred.
• Experience in an office/administrative or customer service environment.
• Experience with Microsoft Office and data entry systems.
• UKG HRIS experience is a plus but not required.
• Bilingual English/Spanish preferred but not required.

Responsibilities

• Review, process, and administer LOA requests (FMLA, personal, medical, etc.).
• Determine eligibility and approve/deny or extend LOAs per laws and policies.
• Prepare, distribute, and track LOA, FMLA, ADA documentation.
• Maintain LOA records and update HR systems (UKG).
• Manage LOA tracking to ensure compliance and reporting.
• Administer STD and LTD claims and reporting processes.
• Coordinate ADA process and reasonable accommodations.
• Create state-specific paid family leave resources.
• Communicate leave status and return-to-work requirements.
• Collaborate with branches and WC teams to enforce leave policies.
• Develop and deliver LOA/ADA training; ensure regulatory compliance.
• Generate leave reports and recommend process improvements.

Skills

Verbal communication

Written communication

Organizational skills

Attention to detail

Customer-service mindset

MS Office (Outlook, Word, Excel, Teams

Education

High school diploma or GED

Associate's or Bachelor's in HR/Business

Tools

UKG HRIS

Microsoft Office

Job description

Pay: $52,000 a year

Are you organized, detail-oriented, and passionate about helping others? We're looking for a

Pay: $52,000 a year

Are you organized, detail-oriented, and passionate about helping others? We're looking for a Leave of Absence (LOA) Coordinator to join our HR team!

Location: Columbus, Ohio (hybrid role)

In-office: 3 days in office/2 days remote- collaborate, connect, and make an impact

Key Responsibilities

• Review, process, and administer leave of absence requests, including FMLA, personal, medical, military, and other protected leaves.
• Determine employee eligibility and designate, approve, deny, or extend leave requests in accordance with applicable laws and company policies.
• Prepare, distribute, and track required LOA, FMLA, ADA, and related documentation.
• Maintain accurate employee leave records and update information in UKG and other HR systems.
• Manage FMLA, LOA, and ADA tracking systems to ensure compliance and accurate reporting.
• Administer Short-Term Disability (STD) and Long-Term Disability (LTD) claims and reporting processes.
• Facilitate the ADA interactive process and coordinate reasonable accommodation requests.
• Create and maintain state-specific paid family leave matrices and leave resources.
• Communicate leave status, requirements, and return-to-work information to employees, managers, and business partners.
• Partner with branches, workers' compensation teams, and leadership to ensure consistent application and enforcement of leave policies.
• Develop and deliver training related to FMLA, LOA, ADA, and disability programs.
• Monitor and ensure compliance with federal, state, and local leave and accommodation regulations.
• Generate reports, analyze leave trends, and recommend process improvements.

Qualifications

• High school diploma or GED required; Associate's or Bachelor's degree in Human Resources, Business Administration, or a related field preferred.
• Previous experience working in an office, administrative, customer service, or professional business environment preferred.
• Experience using Microsoft Office applications and data entry systems.
• Experience with HRIS systems, such as UKG, is a plus but not required.
• Bilingual (English/Spanish) preferred but not required.

Knowledge, Skills & Abilities

• Strong verbal and written communication skills with the ability to interact professionally with employees, managers, and business partners.
• Excellent organizational skills with the ability to manage multiple tasks, deadlines, and confidential information.
• Strong attention to detail and accuracy in recordkeeping and documentation.
• Ability to learn and apply company policies, procedures, and employment regulations.
• Customer-service mindset with a commitment to supporting employees through leave and accommodation processes.
• Proficient computer skills, including Microsoft Outlook, Word, Excel, and Teams.
• Ability to work independently while collaborating effectively with cross-functional teams.
• Ability to communicate effectively with a diverse workforce; bilingual skills are a plus.

Physical Demand

This position primarily involves computer-based work and extended periods of sitting or standing. The role requires routine handling of documents and occasional lifting of up to 15 pounds. Regular communication by phone, email, and in person is essential. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of the job.

Why we love it here

At IBP, we invest in all of our employees. That means robust benefits (medical, dental, vision, short- and long-term disability, accident, and critical illness, company-paid life, and retirement plans), paid time off, and the IBP Foundation, which offers scholarships, emergency assistance, and volunteer matching for everyone in the IBP family. We pride ourselves on supporting our teammates' quest for additional training and certifications outside of what we provide by paying for those opportunities.

EEO Statement

We are an Equal Opportunity Employer and consider all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veterans status.