Leave Manager

SmartRecruiters, Inc.; Portland (OR); Hybrid; USD 46,000 - 62,000; Full time

Benefits offered by this job

401K with match

Company-provided equipment

PTO & sick leave

Health, dental, vision

Job summary

Dungarvin seeks a Leave Manager to oversee absence management, accommodations, and workers' compensation, ensuring compliant, accurate records. You’ll support employees, managers, and HR partners with guidance and timely communications.

Responsibilities include end-to-end leave processing, documentation, and return-to-work coordination, plus OSHA health tracking and staff training. Equal opportunity employer.

Qualifications

• 2–3 years of HR experience focusing on leaves and/or workers' comp.
• Knowledge of state and federal leave requirements and compliance.
• Strong organizational skills and ability to manage sensitive data.

Responsibilities

• Lead Leave of Absence Management from intake to return to work.
• Coordinate employee accommodations and maintain documentation.
• Oversee workers' compensation claims and return-to-work planning.
• Support OSHA compliance and health-tracking activities.
• Provide guidance to employees and managers on processes.

Skills

HR Experience

Leave of Absence

Organization

Communication

Education

Bachelor's degree in HR

PHR/SHRM-CP certification

Job description

• Work Environment:Hybridmust reside within the state of Oregon, and be willing to commute to the Portland, OR office.
• Compensation: $26.00/Hour fixed rate
• TeamCulture:You’lljoin a supportive team thatoperateswith good intentions, shows up for one another, and works from a positive place while helping each other succeed.
• Work Schedule:Typicaly, 8 AM – 5 PM CST, flexibilityavailable
• RetirementSavings:401 K plan with up to 3% employer match after one year of service.
• Company-Provided Hardware:All necessary equipment will be provided
• Time Away:PTO that increases with tenure, PTO donation options, and paid sick leave
• Insurance & Health:Medical, dental, and vision coverage (including plans for families, spouses, and domestic partners). Additional benefits include pet insurance, supplemental insurance options, and flexible spending and health savings accounts (FSA and HSA). Plus, 100% company-paid long-term disability and life insurance.
• Employee Perks:National Brand Discounts, Employee Referral Program,Employee AssistanceProgramand access toTapcheck(get 50% of your pay before payday)
• Job Mobility:Dungarvinsmulti-state footprint allows internal job mobility nationwide.

Job Description

The Leave Manager oversees the day-to-day management of employee leaves of absence, accommodations, workers' compensation claims, and related OSHA compliance activities. This role serves as a key resource for employees, managers, and HR partners by providing guidance, coordinating documentation, maintaining accurate records, and ensuring leave-related processes are handled consistently and in accordance with applicable requirements.

What You GetToDo:

• Leave of Absence Management: Manage employee leave requests from initial intake through return to work, including reviewing documentation, supporting FMLA and other protected leave processes, explaining benefits and PTO usage, maintaining accurate records, and communicating timely updates to employees, managers, and HR partners.
• Employee Accommodations: Coordinate accommodation requests by reviewing documentation, tracking physical requirements and restrictions, participating in interactive discussions as needed, and ensuring accommodation agreements and supporting documentation are completed and communicated appropriately.
• Workers' Compensation Management: Manage workplace injury claims from initial reporting through resolution, ensuring timely communication with insurance carriers and internal stakeholders, accurate documentation, required reporting, claim tracking, and return-to-work/job modification strategies.
• OSHA Compliance & Employee Health Tracking: Support OSHA compliance related to workplace injuries, bloodborne pathogen exposures, and communicable diseases. Coordinate required medical screenings, maintain exposure and incident documentation, and ensure OSHA-recordable incidents are properly tracked and reported.
• Employee & Manager Support: Serve as a knowledgeable resource for employees and managers by explaining leave and accommodation processes, providing guidance on required documentation, answering questions, and delivering training and support to promote consistent and compliant practices.

Qualifications

MUST HAVE:

• HR Experience: 2–3 years of Human Resources experience, with experience in leave of absence management and/or workers' compensation administration.
• Leave & Compliance Knowledge: Understanding of leave of absence processes and the ability to stay current on applicable state and federal leave requirements and changing regulations.
• Organization & Technology: Strong organizational and computer skills with the ability to manage multiple cases, documentation, deadlines, records, and confidential employee information accurately.

NICE TO HAVE:

• Education:Bachelor’s degree related to Human Resources (or equivalent combination of education and experience).
• ProfessionalCertification:PHR,SHRM-CP, or CHRS (Certified Human Resources Specialist).
• Multi-State HR Experience:Experience in multi-state HR operations or human services environments.
• Specialized Training:Completion of specialized certification or formal training in FMLA, leave administration, or related HR compliance areas is a strong plus.

Additional Information

SKILLS CRITICAL FOR SUCCESS:

• Empathy & Professionalism: You can support employees through sensitive situations with compassion, professionalism, and respect while maintaining appropriate boundaries.
• Attention to Detail: You understand that accurate documentation, deadlines, notifications, and recordkeeping are essential to effective leave and compliance management.
• Organization & Follow-Through: You can manage multiple leave cases, accommodations, claims, and compliance requirements while keeping each matter moving forward.
• Communication: You explain complex processes clearly and can communicate effectively with employees, managers, HR partners, insurance carriers, and other stakeholders.
• Confidentiality & Judgment: You handle sensitive employee information appropriately and use sound judgment when navigating complex or confidential situations.
• Problem-Solving & Adaptability: You can assess individual situations, identify next steps, navigate changing requirements, and find practical solutions while staying within established processes.

Why You’ll Love This Job

As a Leave Manager, you'll have the opportunity to make a real difference in the employee experience. You'll be the person employees and managers can turn to when they need guidance navigating leave, accommodations, workplace injuries, and other challenging situations.

You’ll also have the opportunity to work across HR and the organization, balancing employee support with compliance and operational needs. If you enjoy helping people, solving problems, staying organized, and working in an HR role where your expertise directly impacts employees and the organization, you’ll find meaningful work in this position.

Dungarvin, Compass, and Cambrian are equal opportunity employers.

The deadline for internal applications is set for two weeks from the date of the job posting.