Leave Coordinator

ADD STAFF, Inc.; Colorado Springs (CO); On-site; USD 36,000 - 51,000; Full time

Job summary

ADD STAFF, Inc. is seeking a Leave Coordinator to independently administer and oversee employee leave programs, including FMLA, FAMLI, HFWA, ADA accommodations, and other leave types.

You will serve as the subject-matter expert on leave within the organization, applying federal and state regulations to determine eligibility, manage leave status, and ensure compliance. Collaborate with Payroll, Benefits, and Talent Management to coordinate related impacts.

Qualifications

• Knowledge of federal and state leave laws and regulations.
• Experience in documenting, analyzing, and reporting leave data.
• Ability to advise employees and management on leave processes.

Responsibilities

• Coordinate program activities and initiatives with department goals.
• Maintain procedures and systems supporting program delivery.
• Analyze program data to monitor progress and performance.
• Prepare reports for department leadership.
• Serve as liaison between departments and program participants.
• Perform other duties to support department priorities.

Skills

Leave administration

Regulatory compliance

Data reporting

Communication

Confidentiality

Collaboration

Tools

Office software

Data systems

Job description

Leave Coordinator

The Leave Coordinator is responsible for the independent administration and oversight of the company s employee leave programs, including FMLA, FAMLI, HFWA, ADA accommodations, personal leave, jury duty, bereavement, donated sick leave and leave accruals. The position serves as the company s subject-matter expert on leave administration, applying federal and state regulations to determine eligibility, interpret documentation, manage leave status, and ensure compliance with applicable requirements. The role serves as a primary resource for employees, supervisors, and leadership, providing guidance on leave processes, return-to-work planning, accommodations, and related payroll and benefits impacts. The position works closely with Payroll, Benefits, and Talent Management to coordinate compensation, insurance coverage, and other employment matters affected by leave. In addition to day-to-day leave administration, the position analyzes leave trends and prepares reports and recommendations for leadership, monitors changes in applicable laws and regulations, recommends policy and procedural improvements, and develops training for employees and management. The position requires significant independent judgment, confidentiality, analytical ability, regulatory knowledge, and the ability to manage complex and sensitive employee matters. This is a program administration and subject-matter-expert role, accountable for the effective, compliant operation of the company s leave and collaboration on the accommodation programs not simply the processing of employee leave requests.

ESSENTIAL DUTIES & RESPONSIBILITIES

Program Coordination

• Coordinate program activities and initiatives aligned with department goals.
• Monitor program progress and ensure timelines and deliverables are met.

Operational Management

• Maintain procedures and systems that support effective program delivery.
• Identify operational challenges and recommend solutions.

Data and Reporting

• Analyze program data to monitor progress and performance.
• Prepare reports for department leadership.

Stakeholder Communication

• Serve as a liaison between departments, schools, and program participants.
• Support communication of program expectations and updates.

Other Duties

• Perform other related duties as assigned to support departmental and district priorities.

KNOWLEDGE, SKILLS and ABILITIES

Knowledge of Comprehensive knowledge of federal and state leave laws and regulations, including FMLA, FAMLI, HFWA, ADA (interactive process), Pregnancy Discrimination Act, and HIPAA.

Basic data management practices District policies and procedures related to department (Enrollment, Procurement, Finance, Human Resources) Data reporting and documentation practices used in educational environments.

Skills in Organizing and coordinating multiple processes and tasks simultaneously. Analyzing data using spreadsheets or reporting tools. Communicating clearly with staff and stakeholders in both written and verbal formats. Providing customer service and support employees. Using common office software and data systems. Ability to Maintain accurate records and documentation. Interpret and apply enrollment procedures and guidelines. Collaborate effectively with staff across schools and district departments. Manage multiple deadlines and priorities in a fast-paced environment. Maintain confidentiality when handling sensitive student information.

Length: Contract-to-Direct Pay: $31.45/hour Schedule: 8:00 AM- 4:30 PM (Monday-Friday)