Leave Administrator - Part Time

Helena - Agri Enterprises, LLC

Collierville (TN)

On-site

USD 45,000 - 65,000

Full time

14 days+

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Benefits offered by this job

Health Insurance

401(k) with company match

Paid time off and holidays

Education assistance

Employee assistance program

Earned wage access

Job summary

Helena Agri-Enterprises, LLC is seeking a Leave Administrator to oversee day-to-day administration of leave programs. You will serve as a primary contact for employees, managers, HR, and the third-party leave administrator.

You will manage intake to return-to-work, maintain records, coordinate documentation, and ensure accurate processing. Strong organizational skills and confidentiality are essential, with Spanish language being a valued asset.

Qualifications

Two years of HR experience required.
Experience administering FMLA, disability, and leave programs preferred.
Experience with third-party leave administrators preferred.
Experience with HRIS and leave tracking systems preferred.

Responsibilities

Coordinate and administer company leave programs (FMLA, disability, parental, military, etc.).
Serve as primary contact for employees and managers on leave questions.
Obtain documentation, communicate eligibility and deadlines, and track return-to-work.
Work with third-party leave administrator to ensure timely processing.
Maintain accurate confidential leave records and generate routine reports.
Escalate complex issues to the Leave Specialist for guidance.
Assist with leave-related projects and audits as directed.
May drive a company vehicle and maintain attendance requirements.

Skills

Leave administration

FMLA knowledge

Microsoft Excel

HRIS proficiency

Multitasking

Confidentiality

Spanish language

Tools

HRIS systems

Job description

Helena Agri-Enterprises, LLC is an innovator and service provider for agricultural and professional markets in the United States and around the world. We are one of America's only retailers and distributors with expertise in formulation, research and development, precision technology, data solutions, professional application and manufacturing. For nearly 70 years our people have been driven to provide sustainable solutions that help feed, clothe and fuel the world. With over 450+ locations nationwide and over 6,000 employees we rank among the top agricultural service companies in volume and sales of agricultural products and services.

ABOUT THE JOB

The Leave Administrator is responsible for the day-to-day administration and coordination of the company's leave programs. This position serves as a primary point of contact for employees, managers, Human Resources, and the company's third-party leave administrator regarding routine leave-related matters.

The Leave Administrator manages leave requests from initial intake through return to work, maintains accurate leave records, coordinates required documentation and employment status changes, and ensures timely and accurate processing of leave-related activities. Complex or escalated matters are referred to the Leave Specialist for review and guidance.

WHAT YOUR DAY WILL LOOK LIKE

Administers and coordinates company leave programs, including FMLA, short-term disability, parental leave, military leave, jury duty, personal leave, and other company-approved leave programs.
Serves as a primary point of contact for employees and managers regarding routine leave questions and processes.
Coordinates with employees to obtain required documentation and communicates eligibility, leave requirements, deadlines, and return-to-work expectations.
Works with the company's third-party leave administrator to ensure timely and accurate processing of leave requests and required documentation.
Monitors leave activity from initial request through return to work and follows up on outstanding documentation, deadlines, and required actions.
Coordinates return-to-work activities and ensures required documentation is received and processed appropriately.
Coordinates leave-related employment status changes and updates with payroll, benefits, HRIS, and other appropriate departments.
Maintains accurate and confidential leave records and ensures documentation is properly maintained in accordance with company procedures.
Prepares and provides routine leave-related reports and assists with tracking leave activity and metrics.
Identifies questions, unusual circumstances, or complex leave matters and escalates them to the Leave Specialist for review and guidance.
Follows established leave policies, procedures, and processes and promptly communicates potential concerns or inconsistencies to the Leave Specialist.
Provides excellent customer service to all internal and external customers.
Assists with leave-related projects, audits, reporting, and process initiatives as directed by the Leave Specialist.
May be required to drive a company vehicle.
Regular and reliable attendance is required.
Follows all company policies and procedures.

EDUCATION & EXPERIENCE

Two years of Human Resources experience is required.
Previous experience administering FMLA, disability, and leave programs is preferred.
Experience working with third-party leave administrators is preferred.
Experience with HRIS systems and leave tracking systems is preferred.

SKILLS & QUALIFICATIONS

Working knowledge of FMLA and leave administration practices.
Working knowledge of federal and state employment laws affecting leave administration.
Excellent organizational and time management skills.
Strong attention to detail and accuracy.
Ability to manage multiple priorities and deadlines.
Excellent verbal and written communication skills.
Ability to maintain strict confidentiality.
Proficiency with Microsoft Office, including Excel.
Ability to follow established policies and procedures and communicate them effectively.
Ability to recognize issues requiring escalation and seek guidance when appropriate.
Communicating in Spanish is a valuable skill at Helena.
Successful completion of a drug test and background check is required for all positions at Helena.

Successful completion of a drug test and background check is required for all positions at Helena.

WORK ENVIRONMENT & PHYSICAL ASPECTS OF THE JOB

The work environment for this position is that of a typical office environment where the noise level is mostly quiet. This position requires you to use your hands for many different tasks and to talk, hear, walk, stand and sit. You may be occasionally required to lift or move up to 10 pounds.

BENEFITS AT HELENA

Select Part Time Benefits STARTS THE SAME DAY YOU DO!
Earn up to $3,000 in Reward Dollars from Helena for your Health Savings Account (HSA).
Helena's robust 401(k) Savings Plan offers you a 100% company-match up to 5% starting on your first day. As your years of service with Helena increase, so does our company-match - up to 10% based on your contribution amount.
Three-year vesting on company-match with 1,000 hours of service.
Access your earned pay between paydays through Earned Wage Access (EWA) with DailyPay.
Employees are eligible for paid time-off and holiday pay.
This position is eligible for overtime pay.
Free Term Life Insurance at 1x your annual base pay - paid for by Helena at no cost to you.
Free Short & Long-Term Disability.
Up to four weeks of paid Parental Leave.
Education Assistance.
And much more!

For more detailed information about our benefits, visit helencareers.com/benefits.

STAY CONNECTED TO HELENA!

Job Number

26-1140

Location

Helena Headquarters (TN)-10003

Regular/ Temporary

Regular

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Employer Privacy Policy

Helena supports individuals with disabilities, and reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential job functions. Helena is an equal opportunity employer. Helena is committed to the spirit and the letter of all state and federal laws pertaining to equal opportunity in the workplace. To this end, Helena does not discriminate against any individual with regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, genetic information or other status protected by state or federal law. If you need assistance with accessibility to our website or need other assistance completing the application process, please contact us atcareers@helenaagri.com .

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