Leave Administrator

Informative Research; Houston, Northern (TX, KY); Hybrid; USD 55,000 - 85,000; Full time

Benefits offered by this job

Health insurance

401(k) with company match

Employee stock purchase program

Paid time off

Job summary

Stewart is seeking a Leave Administrator to administer and coordinate the organization’s leave programs while ensuring a positive employee experience and compliance with federal, state, and company policies.

The role serves as a trusted advisor to employees and managers, managing leave from initiation through resolution, and maintaining accurate records in HRIS and payroll systems. Strong communication and judgment are essential in a fast-paced environment.

Qualifications

• Bachelor’s degree in HR, business administration or related field preferred.
• Minimum 2–4 years of leave administration or HR experience.
• Experience with HRIS and payroll systems is a plus.

Responsibilities

• Administer and manage all leave programs including FMLA, parental, disability, military, personal and other leaves.
• Serve as primary contact for employees and managers on policies, eligibility and benefits.
• Review requests and documentation for eligibility and regulatory compliance.

Skills

Leave administration

HR policies

Communication

Confidentiality

Education

Bachelor's degree in HR or related field

Tools

HRIS

Payroll systems

Job description

About Stewart

At Stewart, we know that success begins with great people. As a Stewart employee, you’ll be joining a company that was named a 2024-2025 Best Company to Work For by U.S. News & World Report, and a 2025 Top Workplace by USA Today. We are committed to helping you own, develop, and nurture your career. We invest in your career journey because we understand that as you grow, so does our company. And our priority is smart growth – by attaining the best people, investing in tools and resources that enable success, and creating a better home for all. You will be part of an inclusive work environment that reflects the customers we serve. You’ll be empowered to use your unique experiences, passion and skills to help our company and the communities we serve constantly evolve and improve. Together, we can achieve our vision of becoming the premier title and real estate services company. Stewart is a global real estate services company, providing title insurance, settlement, underwriting, and lender services through our family of companies. To learn more about Stewart, visit stewart.com/about. More information can be found on stewart.com. Get title industry information and insights at stewart.com/insights. Follow Stewart on Facebook @StewartTitleCo, on Instagram @StewartTitleCo and on LinkedIn @StewartTitle

Stewart is on a journey to become the premier title services company. We offer personalized service, industry expertise and customized solutions for virtually any type of real estate transaction and are a leading global real estate services provider. At our core, we help make property ownership around the world possible. In doing that, we take every step to foster meaningful relationships through our ingenuity and efforts and are dedicated to going above and beyond to provide the best experience for employees and customers alike. To do so, we know we must sustainably serve our employees, shareholders, customers and our communities at large. That’s why we are committed to creating an inclusive workplace that fosters a deep sense of pride, passion, respect and belonging, while lessening our impact on the environment and providing transparency around the way we do business.

Job Description

Job Summary

The Leave Administrator is responsible for administering and coordinating the organization's leave of absence programs while ensuring a positive employee experience and compliance with all applicable federal, state, and company policies. This role serves as a trusted advisor to employees and managers by providing guidance on leave eligibility, documentation requirements, and return-to-work processes. The specialist manages leave cases from initiation through resolution, maintains accurate records in HRIS and payroll systems, and partners with internal stakeholders to support workforce continuity. Success in this role requires strong knowledge of leave regulations, sound judgment, exceptional communication skills, and the ability to manage multiple priorities in a fast-paced environment.

Job Responsibilities

• Administer and manage all leave of absence programs, including family and medical leave, parental leave, disability leave, military leave, personal leave, and other applicable leave programs.
• Serve as the primary point of contact for employees and managers regarding leave policies, procedures, eligibility requirements, and available benefits.
• Review and evaluate leave requests and supporting documentation to determine eligibility and ensure compliance with company policies and applicable regulations.
• Coordinate the leave administration process from initiation through return to work, ensuring timely communication and documentation throughout the lifecycle of the leave.
• Partner with managers and HR colleagues to develop alternative work arrangements, staffing plans, and coverage solutions during employee absences.
• Facilitate employee reinstatement and return-to-work processes, including accommodations, fitness-for-duty documentation, and transitional work arrangements when applicable.
• Maintain accurate leave records and process required updates within HRIS, payroll, and related systems.
• Monitor leave timelines and documentation requirements to ensure compliance with regulatory deadlines and internal service standards.
• Research and resolve employee and manager inquiries related to leave administration and applicable policies.
• Ensure compliance with federal, state, and local leave regulations, as well as company policies and procedures.
• Prepare reports, audits, and documentation to support leave management activities and regulatory requirements.
• Identify opportunities for process improvements and contribute to the enhancement of leave administration practices and employee experience.
• May provide guidance, coaching, and support to less experienced team members

Education

• Bachelor’s degree in Human Resources, Business Administration, or a related field highly preferred.

Experience

• Minimum of 2 to 4 years of experience in leave administration, human resources, benefits administration, or a related function.
• Working knowledge of leave management practices, employment regulations, and HR processes.
• Experience utilizing HRIS and payroll systems preferred.
• Demonstrated ability to manage moderately complex employee situations with a high degree of professionalism and confidentiality.
• Experience providing guidance and support to employees, managers, and business partners preferred.

Equal Employment Opportunity

Stewart is committed to ensuring that its online application process provides an equal employment opportunity to all job seekers, including individuals with disabilities. If you have a disability and need assistance or an accommodation in the application process, please contact us by email at [e-mail].

Benefits

• Stewart offers eligible employees a competitive benefits package that includes, but is not limited to a variety of health and wellness insurance options and programs, paid time off, 401(k) with company match, employee stock purchase program, and employee discounts.