Leave, ADA and Workers’ Compensation Administrator

The Planet Group; Hampton (NH); Hybrid; USD 70,000 - 90,000; Full time

Job summary

The Planet Group is hiring a Leave, ADA and Workers' Compensation Administrator in Hampton, NH for direct hire. Hybrid work setup with 3 days on-site (Hampton, NH or Boston, MA).

The role oversees end-to-end leave administration, ADA accommodations, and workers' compensation across multiple states, handling high-volume requests with accuracy. Qualifications include 4+ years of LOA experience, strong FMLA/ADA knowledge, and HRIS/leave management system proficiency.

Qualifications

• Bachelor's degree in HR or related field.
• 4+ years' experience administering leave programs including workers' compensation.
• Strong working knowledge of FMLA, ADA and multi-state laws.
• Experience managing the interactive accommodation process.
• HRIS/Leave Management system experience preferred.
• Strong organizational skills with multi-case handling capability.
• Excellent written and verbal communication, handling sensitive information.

Responsibilities

• Own end-to-end administration of leave programs including FMLA, state/local, personal, military, temporary disability and other leaves.
• Coordinate with third-party leave vendor to ensure compliance with policy and laws.
• Manage ADA interactive process: review medical docs, communicate with employees and managers, evaluate accommodations.
• Communicate clearly with employees and managers at all leave stages.
• Collaborate with HRBPs and Legal on denials, terminations, and complex leaves.
• Maintain internal tracking system for leaves with accurate notes.
• Create benefit invoices, track payments, process COBRA, and documentation.
• Process company-paid leave, top-off pay, and mandatory PTO with payroll submission.
• Ensure compliance with state leaves via internal tracking and payroll coordination.

Skills

Leave administration

FMLA knowledge

ADA knowledge

Multi-state law knowledge

Interactive accommodation process

HRIS/Leave management systems

High-volume processing

Excel/Smartsheet/Word

Education

Bachelor's degree in HR or related field

Tools

Excel

Smartsheet

Word

Job description

$70-90k base salary + 10% bonus potential

Leave, ADA and Workers' Compensation Administrator

Direct Hire

Hybrid, 3 days/week onsite

Office Locations: Hampton, NH03842 OR Boston, MA 02110

Must Haves

• 4+ years' experience administering leave of absence programs, including workers' compensation
• Strong working knowledge of FMLA, ADA and multi-state laws
• Multi-State Processing experience
• Experience managing the interactive accommodation process
• HRIS and Leave Management system experience
• Comfortable with high volume (80-100 leaves at once)
• Comfortable with systems -Excel, Smartsheet, Word etc.

Preferred

• Experience in a larger team environment, they have 4000 employees
• High volume LOA Admin experience

Leave, ADA and Workers' Compensation Administrator

Leave Administration

• Responsible for the end to end administration of leave of absence programs including FMLA, state/local leaves, personal leaves, military leave, temporary disability and other statutory or company-provided leave programs.
• Partner with our third-party leave vendor in the administration of leaves to ensure accuracy and compliance with company policy, and state and federal laws.
• Manage the ADA interactive process, including reviewing medical documentation, discussions with employees and managers and evaluating reasonable accommodation requests.
• Responsible for timely, accurate and clear communication with employees and managers at all stages of the leave process to ensure full understanding and compliance.
• Work with cross functional support, including HRBPs and Legal, on leave denials, terminations and resolving issues that arise on more complicated leaves.
• Maintain the leave of absence internal tracking system; adding notes to ensure the information is accurate and up to date.
• Create benefit invoices for employees who miss their benefit deductions, tracks payments, processes benefit cancellations, COBRA and provides required documents to employees according to policy.
• Process company-paid leave, top-off pay, and mandatory PTO usage while ensuring timely submission of pay information to payroll.
• Responsible for ensuring compliance with all state leaves including maintaining the internal state leave tracking system with update information, managing employee notifications, posting documentation, and timely payroll coordination.

Workers' Compensation

• Manage the full lifecycle of workers' compensation claims, including timely submission, providing adjusters with necessary documentation (wage statements, state forms, medical reports), leave of absence compliance, and partnering with HR and Managers to authorize light-duty.
• Process litigation documents in compliance with legal requirements with guidance from the legal department.
• Maintain the WC internal database and HRIS, accurately tracking claim statuses, case notes, OSHA recordables, and total days of absence or restricted duty.
• Oversee OSHA compliance by maintaining Form 300 logs for 250+ locations, generating annual 300A summaries for all locations, and ensuring mandatory posting from Feb 1 to Apr 30.
• Distribute updated workers' compensation posters and compliance materials to all physical locations annually and as needed.
• Respond to Bureau of Labor Statistics requests and regulatory inquiries in a timely manner.

Other Duties

• Proactively audit current workflows to identify inefficiencies and provide recommendations that could improve efficiency.
• Provide ad hoc reports and analysis as requested for leave of absence, WC and Accommodation cases.
• Assist in the review, testing, and implementation of HR technology system upgrades for leave and WC management.
• Investigate and resolve discrepancies between HRIS and vendor systems.
• Ensures compliance with transactional activity, payroll schedules, benefits and deadlines related to leave of absence and workers' compensation processing.
• Maintains strict document control by ensuring all files are accurately named, categorized, and saved in compliance with company policies.
• Stay current on federal, state, and local regulatory changes impacting leaves and accommodations.

Qualifications

• Bachelor's degree in human resources, Business, or possesses equivalent experience
• 4+ years' experience administering leave of absence programs, including workers' compensation
• Strong working knowledge of FMLA, ADA and multi-state laws
• Experience managing the interactive accommodation process
• HRIS and Leave Management system experience preferred
• Strong organizational skills and ability to manage multiple cases simultaneously
• Exceptional attention to detail and accuracy
• Excellent written and verbal communication skills with the ability to navigate sensitive employee matters and handle sensitive and confidential information appropriately
• Ability to creatively solve problems and demonstrate initiative and innovation
• Ability to exercise sound judgement and apply policies consistently and fairly
• Extremely efficient and organized with an exceptional ability to establish priorities and objectives
• Excellent presentation and communication skills along with the ability to communicate effectively across all levels of the organization
• Able to establish and maintain effective, collaborative work relationships with diverse individuals, internally and externally
• Dedicated learner with a natural curiosity for consistent growth
• Exhibits comfort, ease, and flexibility working in an extremely fast-paced ever-changing, deadline-driven environment
• Cooperative team player with an upbeat, positive, "can-do" attitude!

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