Leasing Consultant

CYPRESSBROOK MULTIFAMILY MANAGEMENT LP; Conroe (TX); On-site; USD 19,000 - 30,000; Full time

Job summary

Cypressbrook Multifamily Management LP is seeking an Apartment Leasing Consultant to handle leasing, marketing, and resident relations for multi-family properties. The role includes greeting prospects, processing applications, and maintaining reports with a focus on compliance and customer service.

Responsibilities cover coordinating with the management team, updating availability, and supporting renewal activities while ensuring a positive resident experience and accurate paperwork.

Qualifications

• Fair Housing Certification, willingness to obtain prior to interacting with prospective residents.
• Two years’ experience in customer service or related roles.
• Strong oral and written communication skills.

Responsibilities

• Greet prospects and qualify based on criteria; record visits.
• Process applications and deposits; submit for approval.
• Maintain resident files and manage notices; monitor renewals.
• Assist with marketing, community events, and market surveys.
• Represent the property professionally and ensure compliance with policies.

Job description

Description

Apartment Leasing Consultant

Responsible for the leasing, marketing and maintaining positive resident relations of multi-family residential apartments.

Property Manager, Leasing Director and/or Regional/ District Manager

None

Hourly (Non-exempt; eligible for over time)

Greet prospects and qualify by covering all criteria (ask questions; utilize completed guest cards, etc.).

Immediately record all telephone and in-person visits on appropriate reports.

Files own guest cards and maintain according to established procedures.

Inspect models and available “market ready”, communicate related service needs to Property Manager.

Demonstrate community and apartment/model and apply product knowledge to clients’ needs by communicating the features and benefits; close the sale.

Have prospect complete application and secure deposit in accordance with the company procedures and Fair Housing requirements.

Update availability report, process applications for approvals. (i.e., credit check, rental history, etc.) Submit processed applications to the Property Manager for approval. Follow up with applicant regarding status.

Ensure apartment is ready for resident to move-in on agreed date.

Immediately follow-up on prospects that did not close and attempt to close sale again. If unable to help prospect, refer them to sister communities to meet prospect’s needs.

Secure new resident signature(s) on appropriate paperwork prior to move-in. Orient new residents to community.

Assist in monitoring renewals. Distribute and follow-up on renewal notices.

Monitor advertising effectiveness. Gather information about market competition in the area and file.

Represent the company in a professional manner at all the times.

Administrative

Accept rental payments and give immediately to Assistant Property Manager.

Type lease and complete appropriate paperwork and input information on OneSite System accurately and on a timely basis. Review with the Property Manager prior to obtaining signatures.

Maintain current resident files.

Maintain and record daily inspections for the community.

Distribute all company or community-issued notices.

Maintain accurate monthly commission records on leases and renewals for bonus purposes.

Assist management team with other various tasks as required.

Consistently implement policies of the community.

Resident Retention

Receive all telephone calls and in-person visits. Listen to resident requests, concerns and comments.

Quickly complete maintenance Service Request and inform the maintenance team. Answer questions for residents about community, repairs, rent, rules, etc. Follow up on a timely basis if unable to respond to residents on all matters.

Ensure all maintenance repairs are handled satisfactorily by contacting residents with completed Service Requests on a weekly basis.

Maintain open communication with Property Manager and Maintenance Supervisor.

Contribute to cleanliness and curb appeal of the community on continuing basis.

Assist in planning resident functions. Attend functions and participate as host for any functions as directed by the Property Manager.

Neighborhood Marketing

Participate in outreach marketing activities on a regular basis to obtain prospective residents.

Advise residents of referral concessions (if permitted).

Assist in placing, removing/updating banners, balloons, bandit signs, flags, etc.

Distribute newsletters, pamphlets, flyers, etc.

Conduct market surveys and shop competitive communities.

Essential Job Functions:

• Fair Housing Certification, willingness to obtain prior to interacting with prospective residents.
• Demonstrate an ability to support and contribute to community team.
• Demonstrate strong oral and written communication skills.
• Operate telephone, personal computer/keyboard, Microsoft Office including Word and MS Outlook, community software
• Must possess a positive attitude and the ability to smile under all circumstances.
• Participate in training in order to comply with new or existing laws.
• Ability to work a flexible schedule, including evenings and weekends.
• Two (2) years’ experience in previous relevant customer service.
• Neat, clean, professional at all times throughout the workday and/or whenever present at the community.
• Comply with expectations as demonstrated in the employee handbook.
• Demonstrate ability to diffuse and respond to customer concerns to avoid escalation of the problem.
• Successfully pass drug test.

In order to achieve success, the Cypressbrook Multifamily Management team must embrace certain core principles and values.

• Honesty
• Integrity
• Competence
• Tenacity & Enthusiasm
• Creativity
• Professionalism
• Drive

Safety Responsibilities:

• Learn and ensure compliance with all company, local, state and federal safety rules.
• Ensures that unsafe conditions are corrected in a timely manner.

Additional Requirements:

• Attendance is an imperative job function.
• Employees must fulfill the performance standards of this position and comply with policies, rules, and procedures of the company, including those set out in the employee handbook or otherwise communicated (verbally or written) to employees.

Requirements

• Fair Housing Certification, willingness to obtain prior to interacting with prospective residents.
• Demonstrate an ability to support and contribute to community team.
• Demonstrate strong oral and written communication skills.
• Operate telephone, personal computer/keyboard, Microsoft Office including Word and MS Outlook, community software
• Must possess a positive attitude and the ability to smile under all circumstances.
• Participate in training in order to comply with new or existing laws.
• Ability to work a flexible schedule, including evenings and weekends.
• Two (2) years’ experience in previous relevant customer service.
• Neat, clean, professional at all times throughout the workday and/or whenever present at the community.
• Comply with expectations as demonstrated in the employee handbook.
• Demonstrate ability to diffuse and respond to customer concerns to avoid escalation of the problem.
• Successfully pass drug test.